Reducing file size of Word doc

[TBS]

I have a Word .doc that I need to volume e-mail to a number of
clients, however the document itself on the desktop is 235k, while
when it's attached to the e-mail I intend to send (using Entourage),
it reads as 335k - which as one volume e-mailer has informed me, will
get bounced back from most in-boxes.

The doc itself is two pages, containing text, a couple of objects and
a 1" by 1" jpeg.

Is there any way to reduce the file size of the doc without losing the
integrity of the doc itself (font screw-up, visual reductions, etc.)?

I've tried using Acrobat, but am not getting an exact replication of
my Word doc, so have given up. I tried saving in RTF but the file
jumped to 10mb (!!). Go figure what happened there.

Thanks in advance.

 

[Beth Rosengard]

Hi TBS,

Use file compression to send the attachment. If you're sending to Windows
users, your best bet is to "zip" the files rather than "stuffing" them. So
don't use the compression checkbox available via the Attachments dialog.

Instead, zip the file by dragging it onto the DropZip icon that you should
find in your Stuffit application folder. (If your version of Stuffit
doesn't offer the DropZip option, you'll have to upgrade it:
<http://www.aladdinsys.com/mac/index.html>).

The zipped attachment will be considerably smaller and can be opened by
either Windows or Mac users. (Windows users can also open "stuffed"
attachments, but not without downloading Aladdin's free "Aladdin Expander",
Stuffit Expander for Windows, which they usually don't know about.)

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://word.mvps.org/FAQs/WordMac/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org>

 

[John McGhie]

Remove the JPEG

A two-page Word document should be about 16 KB without the JPEG. Just
because a JPEG is a compressed format, this does not mean it is "small",
just that it would be bigger if it were printed.

A Word Document file is already compressed, saving as RTF will expand it,
hence the jump in file size.

Most mailboxes will accept a file of at least one megabyte. But almost zero
mailboxes will accept any kind of spam. Around the fifth or sixth person
you send that thing to will put you on the black list, after which most
mailboxes in the world will not accept any mail at all from you.

Is it worth it to annoy all your customers this way? Personally, I keep a
hit list (I nearly added an "s" to that word) of companies who spam me, so I
can ensure I do not buy their products in the future. I think there are a
few of us doing that these days

Cheers

I have a Word .doc that I need to volume e-mail to a number of
clients, however the document itself on the desktop is 235k, while
when it's attached to the e-mail I intend to send (using Entourage),
it reads as 335k - which as one volume e-mailer has informed me, will
get bounced back from most in-boxes.

The doc itself is two pages, containing text, a couple of objects and
a 1" by 1" jpeg.

Is there any way to reduce the file size of the doc without losing the
integrity of the doc itself (font screw-up, visual reductions, etc.)?

I've tried using Acrobat, but am not getting an exact replication of
my Word doc, so have given up. I tried saving in RTF but the file
jumped to 10mb (!!). Go figure what happened there.

Thanks in advance.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Consultant Technical Writer
Sydney, Australia +61 4 1209 1410