P
parapist
We are currently using a form that requires us to type client demographic information repeatedly in the same document. Is there a way to type it once and get it to appear in all the other places?
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G
Greg
Yes there are several methods. Each involves some sort
field that references the original input. These include
REF, DOCPROPTERTY and DOCVARIABLE fields. The input could
be a bookmark or field in your form, a document property,
a userform input, etc. Some methods are far more robust
than others.
Here are few quick examples.
1. Select a bit of your client information then
Insert>Bookmark. Name the Bookmark Test and click Add.
Now move the cursor to where you want to repeat the
information and type "REF Test" without the "" and then
select the entire expression. Press CTRL+F9 to insert the
field code brackets and then press F9 to display the field
result. Copy and paste this field throughout your
document as necessary.
2. Click File>Properties and type "Joe Smith" in the Title
field. Click OK. In your document type "DOCPROPERTY
Title" without the "" and then select the entire
expression. Press CTRL+F9 to insert the field code
brackets and then press F9 to display the field result.
Copy and paste this field throughout your document as
necessary.
See the following for some other methods:
http://word.mvps.org/FAQs/Customization/FillinTheBlanks.htm
http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm
document. Is there a way to type it once and get it to
appear in all the other places?
field that references the original input. These include
REF, DOCPROPTERTY and DOCVARIABLE fields. The input could
be a bookmark or field in your form, a document property,
a userform input, etc. Some methods are far more robust
than others.
Here are few quick examples.
1. Select a bit of your client information then
Insert>Bookmark. Name the Bookmark Test and click Add.
Now move the cursor to where you want to repeat the
information and type "REF Test" without the "" and then
select the entire expression. Press CTRL+F9 to insert the
field code brackets and then press F9 to display the field
result. Copy and paste this field throughout your
document as necessary.
2. Click File>Properties and type "Joe Smith" in the Title
field. Click OK. In your document type "DOCPROPERTY
Title" without the "" and then select the entire
expression. Press CTRL+F9 to insert the field code
brackets and then press F9 to display the field result.
Copy and paste this field throughout your document as
necessary.
See the following for some other methods:
http://word.mvps.org/FAQs/Customization/FillinTheBlanks.htm
http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm
client demographic information repeatedly in the same-----Original Message-----
We are currently using a form that requires us to type
document. Is there a way to type it once and get it to
appear in all the other places?
J
Jay Freedman
For the repetitions, use cross-references (Insert > Cross-reference) to the
form field where the information is first entered. In the Insert >
Cross-reference dialog, you'll find the form fields listed under Bookmarks.
Each form field has a built-in bookmark, whose name you can change in the
form field's Properties dialog.
Also, in the Properties dialog of each form field, check the Calculate on
Exit option so the cross-references will update automatically.
form field where the information is first entered. In the Insert >
Cross-reference dialog, you'll find the form fields listed under Bookmarks.
Each form field has a built-in bookmark, whose name you can change in the
form field's Properties dialog.
Also, in the Properties dialog of each form field, check the Calculate on
Exit option so the cross-references will update automatically.
D
Dragos
hello,
I checked the Calculate on Exit option so the cross-references will update
automatically but it doesn't work.
After I write the first field I have to do click right on mouse and Update
for all other fields where I would like to have the same text! And it works
just like this....is it normal?
I checked the Calculate on Exit option so the cross-references will update
automatically but it doesn't work.
After I write the first field I have to do click right on mouse and Update
for all other fields where I would like to have the same text! And it works
just like this....is it normal?
S
Suzanne S. Barnhill
Are you using REF fields? You must use REF fields, not additional form
fields.
type it once and get it to appear in all the other places?
fields.
demographic information repeatedly in the same document. Is there a way toDragos said:hello,
I checked the Calculate on Exit option so the cross-references will update
automatically but it doesn't work.
After I write the first field I have to do click right on mouse and Update
for all other fields where I would like to have the same text! And it works
just like this....is it normal?
type it once and get it to appear in all the other places?
G