Repetitive Emails

D

Darlene

I send the same basic email out dozens of time each day with just slight
changes to the message text and changes to the recipient. Is there an easy
way to make a template instead of copying and pasting.
 
V

Vanguard

in message
I send the same basic email out dozens of time each day with just
slight
changes to the message text and changes to the recipient. Is there an
easy
way to make a template instead of copying and pasting.
Click to expand...

Haven't used it for bulk mailing (I don't spam or send newsletters) but
maybe Word's MailMerge does what you want. Be aware that sending lots
of nearly identical e-mails to the same domain can result in you getting
added to one, or more, DNS blocklists.
 
J

J Blessing

You can use mailmerge or e.g. our email scheduler
(http://www.lbetoolbox.com/scheduleemail.htm) which will allow you to send
multiple individual emails, html or plain text, with attachments, either as
a one-off or regularly at a specified time and interval

But, it sounds like you want to make changes to each email sent out. In
which case I would recommend www.shortkeys.com - their shortkeys utility
allows you to type a short phrase and have it replaced by a much larger
chunk of text.

--
John Blessing

http://www.LbeHelpdesk.com - Help Desk software priced to suit all
businesses
http://www.room-booking-software.com - Schedule rooms & equipment bookings
for your meeting/class over the web.
http://www.lbetoolbox.com - Remove Duplicates from MS Outlook, find/replace,
send newsletters
 
J

Jocelyn Fiorello [MVP - Outlook]

You can set up the e-mail message how you want it (recipients, body text,
subject line, importance, etc.) and then use File | Save As | Outlook
Template File (.oft) to save it to your hard drive. If you tell me which
version of Outlook you're using I can tell you how to open the template (it's
slightly harder in Outlook 2007, but still relatively easy).

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***
 
D

Darlene

that would be great! Of course it's 2007 :)

Jocelyn Fiorello said:
You can set up the e-mail message how you want it (recipients, body text,
subject line, importance, etc.) and then use File | Save As | Outlook
Template File (.oft) to save it to your hard drive. If you tell me which
version of Outlook you're using I can tell you how to open the template (it's
slightly harder in Outlook 2007, but still relatively easy).

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***
Click to expand...
 
J

Jocelyn Fiorello [MVP - Outlook]

Well, that's OK too...I use 2007 myself :)

With Outlook 2007 it is actually better to publish the .OFT file as a custom
form to your forms library than to save it to your hard drive, because new
security settings in Outlook 2007 (and the latest service pack for Outlook
2003) don't allow you to open an .OFT file directly from your hard drive
anymore -- either way you have to go through the forms library.

Open a new e-mail message and set it up the way you want it -- enter
recipients, set importance, set the sending account, etc. Then, if the
Developer tab is not showing on the Ribbon, click the Office button (top
right corner of the message window) and click Editor Options at the bottom.
In Editor Options, on the Popular section, check the box for "Show Developer
tab in the Ribbon". Click OK to exit Editor Options.

Now click the Developer tab in the Ribbon. Click the Publish button in the
Form section, then click Publish Form As.... In the Publish Form As box,
expand the Look In dropdown box and choose Personal Forms Library. Give your
form a Display Name and/or a Form Name (I usually just use Display Name) and
click Publish. Now your pre-filled form will always be available through
this library. You can either add the Choose Form button to one of your
toolbars to easily get to the form, or you can click Tools | Forms | Choose
Form to do the same thing.

It sounds very complicated but it's really not, and if you do several forms
this way you'll get the hang of it very quickly. I use a lot of pre-filled
forms this way. Good luck and let me know if you have any problems.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***
 
D

Darlene

Awesome! Exactly what I needed. Thank you!!

Jocelyn Fiorello said:
Well, that's OK too...I use 2007 myself :)

With Outlook 2007 it is actually better to publish the .OFT file as a custom
form to your forms library than to save it to your hard drive, because new
security settings in Outlook 2007 (and the latest service pack for Outlook
2003) don't allow you to open an .OFT file directly from your hard drive
anymore -- either way you have to go through the forms library.

Open a new e-mail message and set it up the way you want it -- enter
recipients, set importance, set the sending account, etc. Then, if the
Developer tab is not showing on the Ribbon, click the Office button (top
right corner of the message window) and click Editor Options at the bottom.
In Editor Options, on the Popular section, check the box for "Show Developer
tab in the Ribbon". Click OK to exit Editor Options.

Now click the Developer tab in the Ribbon. Click the Publish button in the
Form section, then click Publish Form As.... In the Publish Form As box,
expand the Look In dropdown box and choose Personal Forms Library. Give your
form a Display Name and/or a Form Name (I usually just use Display Name) and
click Publish. Now your pre-filled form will always be available through
this library. You can either add the Choose Form button to one of your
toolbars to easily get to the form, or you can click Tools | Forms | Choose
Form to do the same thing.

It sounds very complicated but it's really not, and if you do several forms
this way you'll get the hang of it very quickly. I use a lot of pre-filled
forms this way. Good luck and let me know if you have any problems.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***
Click to expand...
 
J

Jessie

Jocelyn
Can you help me, please? Is there 1) a way to add an attachment to an email
form (so that it is always present when the form is used and sent), 2) add a
signature when a form is used and 3) create a hyperlink inside a form?

Thank you!

Jessie
 
K

KC Rippstein hotmail com>

When you create your form, use Word as your email editor to set the message
up. In Word, you can embed an attachment as an object in the body of your
message, insert tables, create hyperlinks, etc. If you don't ordinarily use
Word as your email editor, then you can save that email as a draft, disable
using Word as your email editor, close Outlook and reopen it, open the draft,
and publish it as a form. Your signature should apply just fine.
 
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