Report Time: My Tasks versus My Timesheet in 2007

P

PP

Hi,
I was wondering what kind of information I will miss if I only use the
progress field in My Tasks to report time?

In other words, what will My timesheet add in comparison with My Task?

The two points that I already see are the non-working time and the planned
work on a day-by-day basis but are there any other points that could have an
impact ?

Thanks in advance for your help.

PP
 
D

Dale Howard [MVP]

PP --

I think the big advantage of Timesheets is that they only show the tasks
scheduled during that time period. As you have already found, you can also
capture Actual Work on a daily basis, the Timesheet includes Administrative
time as well. Those are the obvious differences. At this point, we are all
on the "learning curve" on how to set up and use Project Server 2007, so I'm
sure we will discover more differences as we go. Hope this helps.
 
P

PP

Dale,

thanks a lot. Indeed, I am also on the learning curve on how to use Project
2007 in the most efficient way.

The biggest advantage of the Timesheet is indeed that they only show the
tasks scheduled during that time period.

Concerning the capture of actual work on a daily basis, you can do it also
through My Tasks and the field Progress when the option Hours of work done
per day is activated (0d of 2d (0%)).
By clicking in the field, you will be able to edit timephased actuals and
enter the actual work of the task on a daily basis.

But I agree, you do not have a single view on all the actual work of every
tasks for a certain period.

PP
 
D

Duncan

Hi PP

Still work in progress, but here is my take on this.

What a lot of people want from the timesheet is the ability to audit
or control all time spent by resources. The timesheet will allow you
to book time to Projects, Activities and Administrative time
categories. The admin features also allow you to lock down the task
update ("my tasks") to only pull updates from the timesheet. So you
would think that this would be a great fit. but, actually, a big BUT,
is that if you do lock down updates to be driven from the timesheet it
completely locks down all other task data associated through the "my
tasks", this means that you can't update remaining work, you can't
edit task health, you can't change dates, etc...In my mind this writes
off using the "drive my tasks from my timesheet" feature (at the
moment).

So what could constitute an update process.

Most organisations need to update three things.

- Project time - tasks
- Non-working time - holidays, sickness, vacation etc...
- Operations time - maintenance, support, bathroom breaks ;-) etc...

where to plan
- project time should be scheduled and resourced in projects (no scary
suggestion there i hope)
- non-working time should be allocated to administrative time
categories
- operations time should be added as activities, don't add tasks, but
add resource allocation using a resource plan (resource expected to
work 20% on support etc) you can use the plan using FTE feature to
plan this out

how to update
- project time (and remaining work etc) should be added to "my tasks"
- this info is automatically transferred to the timesheet :)
- non-working time user should plan and add actuals for non-working
categories to their timesheet
- operations time should be added to the timesheet - the user can add
activities that they are assigned work to in a resource plan into
their timesheet by using the add task feature in the timesheet

For audit the timesheets can be closed out (maybe after two to four
weeks)

Anyway this is where my head is going at the moment.

Duncan
blog http://blog.griff-in.net/
 
G

Gary L. Chefetz [MVP]

Duncan:

If this feature is important to you, you'll need to wait for either a hot
fix or service pack. There's no question that this is a result of a bug and
is being addressed. We'll let you know when we hear about a resolution.

--


Gary L. Chefetz, MVP
For Project Server Consulting: http://www.msprojectexperts.com
For Project Server FAQS: http://www.projectserverexperts.com
For Project Server Books: http://www.projectserverbooks.com
For Project Server Training: http://www.projectservertraining.com
For Project FAQS: http://www.mvps.org/project
 
Top