Resource sharing error

G

GDGDAD

MS Project 2007 question / assistance needed - I created a separate project
file for shared resources, filled in names of resources (techs), hourly
rates, etc., etc, then saved the file as (named) "resources". When I try to
share those resources in my current project, (tools>resource sharing>Share
resources) and select the "resources from" the resources file, each resource
then shows up in BOTH project’s resource files. Now all resources are showing
up in both projects? Delete unwanted rows from one project, and they're
deleted in BOTH projects. What am I doing wrong? Gary
 
M

Melanie Remen

Hi GDGDAD, hope you are well.

I've just tried this myself in Project 2007 and had the same result as
yourself. I also accessed the Help link available under tools - > resource
sharing -> share resources, and at the following link
(http://office.microsoft.com/en-us/project/HA102148711033.aspx) and it
appears this may be the way this feature is intended to function. I did find
some information at the link above which may be useful to you as a workaround
if you need to delete the resources from a project, but not delete the
resource from the shared resource file. It appears you may need to
disconnect the active sharing file from it's resource pool. If this sounds
feasible to you, please read on.

Hope this has helped you in some way, or that you find a resolution in here.

If your project shares resources from a resource pool or from another
project file, you can disconnect it from that other file. Resources with
assignments in your project file remain in the project after the file is
disconnected from the resource pool or other project file, but the other
resources from the resource pool or other file are no longer available. You
can also disconnect all files from the resource pool that share its resources.

Note Usually you don't want the task assignments (assignment: A specific
resource that is assigned to a particular task.) to be retained within the
resource pool (resource pool: A set of resources that is available for
assignment to project tasks. A resource pool can be used exclusively by one
project or can be shared by several projects.) after you disconnect the
sharer file (sharer file: A file using resources from another file, which can
be another project file or a file containing only resource information,
called a resource pool.). However, assignments will be retained if you
disconnect your sharer file from the resource pool when the resource pool
isn't open, or if you don't save the resource pool after you disconnect the
sharer file. To remove the retained assignments from the pool, disconnect the
sharer file from within the resource pool file, and all task assignment
information is deleted from the resource pool without affecting the former
sharer file. If there are already leftover tasks in your resource pool,
reconnect the sharer file to the resource pool and disconnect it again.

Disconnect the active sharing file from its resource pool
You can disconnect the active project file from the resource pool or other
file that it is connected to and sharing resources with.

Open the resource pool that contains the resources that you are sharing.
In the Open Resource Pool dialog box, click Open resource pool read/write so
that you can change resource information. Keep in mind that opening the pool
with read/write permission keeps others from updating the pool with new
information.
Open your project.
With your project open, on the Tools menu, point to Resource Sharing, and
then click Share Resources.
Click Use own resources, and then click OK.
Click Save .
On the Window menu, click the resource pool file.
On the File menu, click Save .

--
Kind regards

Melanie Remen
For more tips on Microsoft Project and Microsoft Project Server, please
visit my blog at: http://msproject03-2010tips.blogspot.com/
 

Ask a Question

Want to reply to this thread or ask your own question?

You'll need to choose a username for the site, which only take a couple of moments. After that, you can post your question and our members will help you out.

Ask a Question

Top