Restart Caption Numbering

[mg]

Hi

Is there any way to restart caption numbering within a
document like you can with page numbering between
Sections.

For example the first five pages have captions and then
from page six onwards, I want to insert more captions,
but start the caption numbering at 1 from page six
onwards, without affecting previous captions.

 

[Stefan Blom]

You can have Word restart captions after a specific heading
level. Note that this assumes that you are using at least one of
Word's built-in heading styles (these are named Heading 1 through
Heading 9) in your document. In Word 97 and Word 2000, simply
select Insert>Caption (in Word 2002 and later I believe it's
Insert>Reference>Caption), and select the relevant Label, that
is, if you are changing Figure numbering, select Figure in the
Label box. Click the Numbering button, check the option to
"Include chapter number", and select the appropriate heading
style. Click OK, and then click Cancel.

Alternatively, consider the fact that Word's caption feature
makes use of SEQ fields, whose field codes can be displayed and
modified as needed. In order to restart numbering for a SEQ
numbering sequence, you simply add the \r switch and the number
to restart at.

For example, you can display the field codes for a sequence of
figures in Word by pressing ALT+F9; you'll see something like the
following:

{ SEQ Figure \* ARABIC \* MERGEFORMAT }
{ SEQ Figure \* ARABIC \* MERGEFORMAT }
{ SEQ Figure \* ARABIC \* MERGEFORMAT }
{ SEQ Figure \* ARABIC \* MERGEFORMAT }

Modify the second field code so that it says:

{ SEQ Figure \r 1 \* ARABIC \* MERGEFORMAT }

and then select the fields, press F9 to update their display, and
press ALT+F9 to hide field codes. What you see is the following
sequence:

1
1
2
3

For detailed information about SEQ fields, see Word Help. You
could also try searching the newsgroup archives at
http://www.google.com

 

[John McGhie [MVP - Word]]

There is a way to do it, but informing other users that you have done is
going to be a real worry. If they do not expect it, they will break your
caption numbering.

Word's caption numbering works on SEQ fields with named lists. Read the
Help on SEQ fields carefully to understand how this works.

You need the \r 1 switch or \s 2 switch, depending on your purpose.

Hi

Is there any way to restart caption numbering within a
document like you can with page numbering between
Sections.

For example the first five pages have captions and then
from page six onwards, I want to insert more captions,
but start the caption numbering at 1 from page six
onwards, without affecting previous captions.

--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]

 

[mg]

Excellent - this worked a treat. I don't know why I
didn't see the \r switch when looking at the SEQ field
under Insert.

Thanks again.

 

[mg]

Excellent, thanks for this.

From another "Kiwi".

-----Original Message-----
You can have Word restart captions after a specific heading
level. Note that this assumes that you are using at least one of
Word's built-in heading styles (these are named Heading 1 through
Heading 9) in your document. In Word 97 and Word 2000, simply
select Insert>Caption (in Word 2002 and later I believe it's
Insert>Reference>Caption), and select the relevant Label, that
is, if you are changing Figure numbering, select Figure in the
Label box. Click the Numbering button, check the option to
"Include chapter number", and select the appropriate heading
style. Click OK, and then click Cancel.

Alternatively, consider the fact that Word's caption feature
makes use of SEQ fields, whose field codes can be displayed and
modified as needed. In order to restart numbering for a SEQ
numbering sequence, you simply add the \r switch and the number
to restart at.

For example, you can display the field codes for a sequence of
figures in Word by pressing ALT+F9; you'll see something like the
following:

{ SEQ Figure \* ARABIC \* MERGEFORMAT }
{ SEQ Figure \* ARABIC \* MERGEFORMAT }
{ SEQ Figure \* ARABIC \* MERGEFORMAT }
{ SEQ Figure \* ARABIC \* MERGEFORMAT }

Modify the second field code so that it says:

{ SEQ Figure \r 1 \* ARABIC \* MERGEFORMAT }

and then select the fields, press F9 to update their display, and
press ALT+F9 to hide field codes. What you see is the following
sequence:

1
1
2
3

For detailed information about SEQ fields, see Word Help. You
could also try searching the newsgroup archives at
http://www.google.com

--
Stefan Blom





.

 

[mg]

Thanks for this. Working brillantly.

-----Original Message-----
There is a way to do it, but informing other users that you have done is
going to be a real worry. If they do not expect it, they will break your
caption numbering.

Word's caption numbering works on SEQ fields with named lists. Read the
Help on SEQ fields carefully to understand how this works.

You need the \r 1 switch or \s 2 switch, depending on your purpose.


This responds to article <183b101c41ad4$a4b8f430 [email protected]>, from
"mg" <[email protected]> on 5/4/04 4:10 PM:


--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]


.