Reviewers copy

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Easttdav

Hi. I hope someone can help. I send out a newsletter done with Word, using an Office template, then use a mail merge. It has worked fine for a year now. However, on my most recent newsletter, some people got a nice clean copy, while others got a reviewers copy, all marked up and otherwise a mess. Any suiggestions?
 
S

Suzanne S. Barnhill

It sounds as if you had been tracking changes and had not accepted them.
Recipients who have the option to "Make hidden markup visible when opening
or saving" enabled (Tools | Options | Security) will see your markup. Note
that when you are tracking changes, it does not suffice to turn Track
Changes. This merely hides the markup; to remove it, you must accept the
changes.



Easttdav said:
Hi. I hope someone can help. I send out a newsletter done with Word, using
Click to expand...
an Office template, then use a mail merge. It has worked fine for a year
now. However, on my most recent newsletter, some people got a nice clean
copy, while others got a reviewers copy, all marked up and otherwise a mess.
Any suiggestions?
 
E

Easttdav

Thanks. How do I accept the changes?
David.

Suzanne S. Barnhill said:
It sounds as if you had been tracking changes and had not accepted them.
Recipients who have the option to "Make hidden markup visible when opening
or saving" enabled (Tools | Options | Security) will see your markup. Note
that when you are tracking changes, it does not suffice to turn Track
Changes. This merely hides the markup; to remove it, you must accept the
changes.




an Office template, then use a mail merge. It has worked fine for a year
now. However, on my most recent newsletter, some people got a nice clean
copy, while others got a reviewers copy, all marked up and otherwise a mess.
Any suiggestions?
Click to expand...
 
S

Suzanne S. Barnhill

You don't say what version of Word you have, but in any case I can speak
only to Word 2002/2003. In those versions, display the Reviewing toolbar,
click the arrow beside the Accept Change button, and choose "Accept All
Changes in Document."
 
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