Rules with multi mail boxes

W

WC

I have my mail box in Outlook and a second mail box
showing that I need to see. I can make rules in my mail
box but how could i make the rules work in my mail box
and in my 2nd mailbox?

Thanks in advance,

WC
 
M

me

i'm assuming these are exchange mailboxes and you have your primary mailbox,
and when you open another mailbox you want to have the rules applied to
that.
don't believe that is possible. i've tried. rules will work with multiple
accounts, but not multiple mailboxes. the only workaround i can suggest is
create another profile with that other mailbox as the mail and setup rules
in that profile
 
N

Noelle

That is completely silly. Why would rules only apply to one mailbox/inbox?
I have been struggling with this all week, trying to get an alert to pop up
each time an email goes to a secondary mailbox. It says right on the
Microsoft Outlook support site that rules can be used to alert a user when
mail arrives in a secondary email box.

Why put it in the support site if it isn't supported functionality?
 
L

Lanwench [MVP - Exchange]

Noelle said:
That is completely silly. Why would rules only apply to one
mailbox/inbox? I have been struggling with this all week, trying to
get an alert to pop up each time an email goes to a secondary
mailbox. It says right on the Microsoft Outlook support site that
rules can be used to alert a user when mail arrives in a secondary
email box.

Why put it in the support site if it isn't supported functionality?
Click to expand...

Got a knowledge base article for that?
 
N

Noelle

http://office.microsoft.com/en-us/assistance/HP010416001033.aspx

"For Microsoft Exchange server and POP3 (POP3: A common protocol that is
used to retrieve e-mail messages from an Internet e-mail server.) e-mail
accounts (e-mail account: The server name, user name, password, and e-mail
address used by Outlook to connect to an e-mail service. You create the
e-mail account in Outlook by using information provided by your administrator
or Internet service provider (ISP).), a Desktop Alert is displayed only when
a new item arrives in your default Inbox. If you want to display a Desktop
Alert when an item arrives in any other Exchange folder, or when you receive
items that meet specific conditions, you must create a rule (rule: One or
more automatic actions taken on e-mail messages and meeting requests that
meet certain conditions, along with any exceptions to those conditions. Rules
are also referred to as filters.). You must also create a rule if you want to
be notified when you receive a new item in an IMAP (IMAP (Internet Message
Access Protocol): Unlike Internet e-mail protocols such as POP3, IMAP creates
folders on a server to store/organize messages for retrieval by other
computers. You can read message headers only and select which messages to
download.) e-mail account."

I still think there has to be a way to notify on a secondary inbox. I mean,
if you can do it manually by clicking "run rule on this mailbox," why can't
you automatically run the rule upon arrival?
 
M

Montse

I thought of a workaround: configuring a rule in the server to send a warning
e-mail to a list with all people who share those mailboxes. Again, oh
surprise, the Rule Wizard does not allow it. The only action that could be
suitable is "Have server reply using a specific message" if I configure the
list in the "to:" field of that especific message. I tried it and it worked:
We receive the warning ... but the person who sent the original message too!

Is there any way to prevent this ? Is there any instruction to tell Outlook
to ignore the sender ? Thanks in advance (and forgive my awful English).
 
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