Save folders "as is" for retrieval on CD

[shoiley]

I would like to save a folder that contains several sub folders to a storage
type medium - as is; not as a .pst file. I would like to be able to view the
contents on that medium when needed. I've got to get them off my laptop to
make room for the new year, but I don't want them in a .pst file. Any
suggestions would greatly be appreciated.

 

[Mary]

"As is" is a pst file. What you can do to save space is to Archive to a pst
file and save it to removable media. Also--Outlook Backup is available at the
Office Download site. You can use that to backup and save all or some
folders. After you install Backup, it will appear on the File menu in
Outlook.

 

[Brian Tillman]

I would like to save a folder that contains several sub folders to a
storage type medium - as is; not as a .pst file.

Liek Mary said, "as is" is in a PST file. That's where Outlook keeps all
your folders.

I would like to be
able to view the contents on that medium when needed.

Unless that medium supports full read/write, like a Zip drive (CD and DVD
drives, even RW versions, don't fit that bill), you can't access them on
that medium. Outlook requires read/write access to PSTs.

 

[shoiley]

Yes, I understand. But when I go to look for the folders, the contents isn't
visible. I'd have to import the .pst file. I think I may need to copy them
using something like Back Up My PC - to an external HD. I want them to
stay as folders for quick referencing. The back up program also puts them
into a .pst folder. Unless there is an easier way. Doesn't Windows have some
sort of copying the contents between PC's? I think I remember something like
that.

 

[Brian Tillman]

Yes, I understand. But when I go to look for the folders, the
contents isn't visible.

From Windows Explorer? Of course the contents isn't visible. You need to
open the PST with Outlook, just like you have to open a .doc file with Word
in order to see the contents.

I'd have to import the .pst file.

No, you have to run Outlook and click FIle>Open>Outlook Data File. Don't
import.

I think I
may need to copy them using something like Back Up My PC - to an
external HD.

That still won't help. All your folders are INSIDE the PST and can't be
accessed externally, only with Outlook.

I want them to stay as folders for quick referencing.

Only Outlook can see the folders.

The back up program also puts them into a .pst folder.

Not a .pst "folder", a .pst file. The backup program doesn't "put them" in
a .pst, they are already in the .pst.

is an easier way. Doesn't Windows have some sort of copying the
contents between PC's? I think I remember something like that.

It makes no difference what method you use to copy your Outlook data, it
will ALWAYS be in a PST because that's what Outlook REQUIRES.

 

[shoiley]

Okay. So, your saying that I can save export my .pst file to another
location - for instance MY DOCUMENTS. Then I can burn it to a CD as a .pst
file. When I go to that file on the CD and open it - it will open using the
Outlook that I have on my laptop and I will be able to see all the contents
as I had it when I exported it. I won't have to import it and write over my
existing new mail, etc.

Sorry, for my poor English (contents isn't visible)

I will do this and try it. You've been very helpful, thank you. Discussion
boards rule and so do the people who help others.

 

[shoiley]

Okay. I exported my outlook files to MY DOCUMENTS as outlook.pst. Then I
burned the .pst file to a cd. I ran Outlook and clicked FIle>Open>Outlook
Data File and went to the CD. I tried to open it and I received an error
message "file access denied". What do you think I'm doing wrong?

 

[Russ Valentine [MVP-Outlook]]

Why are you exporting? Exporting is what you use when you need to convert
your data into another format.
Just copy your PST file to a CD. Leave exporting out of the process.
Outlook cannot open a file from a CD. It must have read/write access. Move
the file from the CD onto your hard drive and remove the read only
attribute. Then Outlook will be able to open it.

 

[shoiley]

okay. I'll try that. Though now I have 2 Archive Folders and 2 Personal
Folders added to my list of folders. Is there a way to clean that up?

I'll be back after I try your suggestion. Thank you

Why are you exporting? Exporting is what you use when you need to convert
your data into another format.
Just copy your PST file to a CD. Leave exporting out of the process.
Outlook cannot open a file from a CD. It must have read/write access. Move
the file from the CD onto your hard drive and remove the read only
attribute. Then Outlook will be able to open it.
--
Russ Valentine
[MVP-Outlook]

Okay. I exported my outlook files to MY DOCUMENTS as outlook.pst. Then I
burned the .pst file to a cd. I ran Outlook and clicked FIle>Open>Outlook
Data File and went to the CD. I tried to open it and I received an error
message "file access denied". What do you think I'm doing wrong?

 

[shoiley]

okay. I had to format my CD to be used for drag and drop. But, then I was
able to copy the .pst file (from the original location Application Data/Local
Users..) to the disk very easily and open it from CD. I can now
File>Open>Outlook

Data File and see that file very easily. Much better than the export business. Thank you

okay. I'll try that. Though now I have 2 Archive Folders and 2 Personal
Folders added to my list of folders. Is there a way to clean that up?

I'll be back after I try your suggestion. Thank you

Why are you exporting? Exporting is what you use when you need to convert
your data into another format.
Just copy your PST file to a CD. Leave exporting out of the process.
Outlook cannot open a file from a CD. It must have read/write access. Move
the file from the CD onto your hard drive and remove the read only
attribute. Then Outlook will be able to open it.
--
Russ Valentine
[MVP-Outlook]

Okay. I exported my outlook files to MY DOCUMENTS as outlook.pst. Then I
burned the .pst file to a cd. I ran Outlook and clicked FIle>Open>Outlook
Data File and went to the CD. I tried to open it and I received an error
message "file access denied". What do you think I'm doing wrong?

:


Yes, I understand. But when I go to look for the folders, the
contents isn't visible.

From Windows Explorer? Of course the contents isn't visible. You need
to
open the PST with Outlook, just like you have to open a .doc file with
Word
in order to see the contents.

I'd have to import the .pst file.

No, you have to run Outlook and click FIle>Open>Outlook Data File. Don't
import.

I think I
may need to copy them using something like Back Up My PC - to an
external HD.

That still won't help. All your folders are INSIDE the PST and can't be
accessed externally, only with Outlook.

I want them to stay as folders for quick referencing.

Only Outlook can see the folders.

The back up program also puts them into a .pst folder.

Not a .pst "folder", a .pst file. The backup program doesn't "put them"
in
a .pst, they are already in the .pst.

is an easier way. Doesn't Windows have some sort of copying the
contents between PC's? I think I remember something like that.

It makes no difference what method you use to copy your Outlook data, it
will ALWAYS be in a PST because that's what Outlook REQUIRES.

 

[Russ Valentine [MVP-Outlook]]

Glad it's working, but I'm not sure I follow your description. You cannot
open a PST file that is on a CD. You can only open it after you move it to a
hard drive.
--
Russ Valentine
[MVP-Outlook]

okay. I had to format my CD to be used for drag and drop. But, then I was
able to copy the .pst file (from the original location Application
Data/Local
Users..) to the disk very easily and open it from CD. I can now
File>Open>Outlook

Data File and see that file very easily. Much better than the export
business. Thank you

okay. I'll try that. Though now I have 2 Archive Folders and 2 Personal
Folders added to my list of folders. Is there a way to clean that up?

I'll be back after I try your suggestion. Thank you

Why are you exporting? Exporting is what you use when you need to
convert
your data into another format.
Just copy your PST file to a CD. Leave exporting out of the process.
Outlook cannot open a file from a CD. It must have read/write access.
Move
the file from the CD onto your hard drive and remove the read only
attribute. Then Outlook will be able to open it.
--
Russ Valentine
[MVP-Outlook]
Okay. I exported my outlook files to MY DOCUMENTS as outlook.pst.
Then I
burned the .pst file to a cd. I ran Outlook and clicked
FIle>Open>Outlook
Data File and went to the CD. I tried to open it and I received an
error
message "file access denied". What do you think I'm doing wrong?

:


Yes, I understand. But when I go to look for the folders, the
contents isn't visible.

From Windows Explorer? Of course the contents isn't visible. You
need
to
open the PST with Outlook, just like you have to open a .doc file
with
Word
in order to see the contents.

I'd have to import the .pst file.

No, you have to run Outlook and click FIle>Open>Outlook Data File.
Don't
import.

I think I
may need to copy them using something like Back Up My PC - to an
external HD.

That still won't help. All your folders are INSIDE the PST and
can't be
accessed externally, only with Outlook.

I want them to stay as folders for quick referencing.

Only Outlook can see the folders.

The back up program also puts them into a .pst folder.

Not a .pst "folder", a .pst file. The backup program doesn't "put
them"
in
a .pst, they are already in the .pst.

is an easier way. Doesn't Windows have some sort of copying the
contents between PC's? I think I remember something like that.

It makes no difference what method you use to copy your Outlook
data, it
will ALWAYS be in a PST because that's what Outlook REQUIRES.

 

[shoiley]

Roxio CD Creator allows me to format the CD to be Drag and Drop or copy. I
could then copy or drag the .pst file to the CD. Outlook can open the file
from the CD when it's not burned - it's just another storage medium - but
it's off site, so to speak. That's what I was looking for. Ease of use, off
site storage and accessabilty in case I needed to quickly look up an old
email. so far, so good.

Glad it's working, but I'm not sure I follow your description. You cannot
open a PST file that is on a CD. You can only open it after you move it to a
hard drive.
--
Russ Valentine
[MVP-Outlook]

okay. I had to format my CD to be used for drag and drop. But, then I was
able to copy the .pst file (from the original location Application
Data/Local
Users..) to the disk very easily and open it from CD. I can now
File>Open>Outlook

Data File and see that file very easily. Much better than the export
business. Thank you

okay. I'll try that. Though now I have 2 Archive Folders and 2 Personal
Folders added to my list of folders. Is there a way to clean that up?

I'll be back after I try your suggestion. Thank you

:

Why are you exporting? Exporting is what you use when you need to
convert
your data into another format.
Just copy your PST file to a CD. Leave exporting out of the process.
Outlook cannot open a file from a CD. It must have read/write access.
Move
the file from the CD onto your hard drive and remove the read only
attribute. Then Outlook will be able to open it.
--
Russ Valentine
[MVP-Outlook]
Okay. I exported my outlook files to MY DOCUMENTS as outlook.pst.
Then I
burned the .pst file to a cd. I ran Outlook and clicked
FIle>Open>Outlook
Data File and went to the CD. I tried to open it and I received an
error
message "file access denied". What do you think I'm doing wrong?

:


Yes, I understand. But when I go to look for the folders, the
contents isn't visible.

From Windows Explorer? Of course the contents isn't visible. You
need
to
open the PST with Outlook, just like you have to open a .doc file
with
Word
in order to see the contents.

I'd have to import the .pst file.

No, you have to run Outlook and click FIle>Open>Outlook Data File.
Don't
import.

I think I
may need to copy them using something like Back Up My PC - to an
external HD.

That still won't help. All your folders are INSIDE the PST and
can't be
accessed externally, only with Outlook.

I want them to stay as folders for quick referencing.

Only Outlook can see the folders.

The back up program also puts them into a .pst folder.

Not a .pst "folder", a .pst file. The backup program doesn't "put
them"
in
a .pst, they are already in the .pst.

is an easier way. Doesn't Windows have some sort of copying the
contents between PC's? I think I remember something like that.

It makes no difference what method you use to copy your Outlook
data, it
will ALWAYS be in a PST because that's what Outlook REQUIRES.

 

[Russ Valentine [MVP-Outlook]]

A word of advice: never store a PST file that way. Burn it, or you'll get
burned.
--
Russ Valentine
[MVP-Outlook]

Roxio CD Creator allows me to format the CD to be Drag and Drop or copy.
I
could then copy or drag the .pst file to the CD. Outlook can open the
file
from the CD when it's not burned - it's just another storage medium - but
it's off site, so to speak. That's what I was looking for. Ease of use,
off
site storage and accessabilty in case I needed to quickly look up an old
email. so far, so good.

Glad it's working, but I'm not sure I follow your description. You cannot
open a PST file that is on a CD. You can only open it after you move it
to a
hard drive.
--
Russ Valentine
[MVP-Outlook]

okay. I had to format my CD to be used for drag and drop. But, then I
was
able to copy the .pst file (from the original location Application
Data/Local
Users..) to the disk very easily and open it from CD. I can now
File>Open>Outlook
Data File and see that file very easily. Much better than the export
business. Thank you

:

okay. I'll try that. Though now I have 2 Archive Folders and 2
Personal
Folders added to my list of folders. Is there a way to clean that up?

I'll be back after I try your suggestion. Thank you

:

Why are you exporting? Exporting is what you use when you need to
convert
your data into another format.
Just copy your PST file to a CD. Leave exporting out of the process.
Outlook cannot open a file from a CD. It must have read/write
access.
Move
the file from the CD onto your hard drive and remove the read only
attribute. Then Outlook will be able to open it.
--
Russ Valentine
[MVP-Outlook]
Okay. I exported my outlook files to MY DOCUMENTS as outlook.pst.
Then I
burned the .pst file to a cd. I ran Outlook and clicked
FIle>Open>Outlook
Data File and went to the CD. I tried to open it and I received
an
error
message "file access denied". What do you think I'm doing wrong?

:


Yes, I understand. But when I go to look for the folders, the
contents isn't visible.

From Windows Explorer? Of course the contents isn't visible.
You
need
to
open the PST with Outlook, just like you have to open a .doc file
with
Word
in order to see the contents.

I'd have to import the .pst file.

No, you have to run Outlook and click FIle>Open>Outlook Data
File.
Don't
import.

I think I
may need to copy them using something like Back Up My PC - to
an
external HD.

That still won't help. All your folders are INSIDE the PST and
can't be
accessed externally, only with Outlook.

I want them to stay as folders for quick referencing.

Only Outlook can see the folders.

The back up program also puts them into a .pst folder.

Not a .pst "folder", a .pst file. The backup program doesn't
"put
them"
in
a .pst, they are already in the .pst.

is an easier way. Doesn't Windows have some sort of copying
the
contents between PC's? I think I remember something like that.

It makes no difference what method you use to copy your Outlook
data, it
will ALWAYS be in a PST because that's what Outlook REQUIRES.

 

[shoiley]

I understand; however, when I did that and tried to open the file I had an
error message "file access denied"

A word of advice: never store a PST file that way. Burn it, or you'll get
burned.
--
Russ Valentine
[MVP-Outlook]

Roxio CD Creator allows me to format the CD to be Drag and Drop or copy.
I
could then copy or drag the .pst file to the CD. Outlook can open the
file
from the CD when it's not burned - it's just another storage medium - but
it's off site, so to speak. That's what I was looking for. Ease of use,
off
site storage and accessabilty in case I needed to quickly look up an old
email. so far, so good.

Glad it's working, but I'm not sure I follow your description. You cannot
open a PST file that is on a CD. You can only open it after you move it
to a
hard drive.
--
Russ Valentine
[MVP-Outlook]
okay. I had to format my CD to be used for drag and drop. But, then I
was
able to copy the .pst file (from the original location Application
Data/Local
Users..) to the disk very easily and open it from CD. I can now
File>Open>Outlook
Data File and see that file very easily. Much better than the export
business. Thank you

:

okay. I'll try that. Though now I have 2 Archive Folders and 2
Personal
Folders added to my list of folders. Is there a way to clean that up?

I'll be back after I try your suggestion. Thank you

:

Why are you exporting? Exporting is what you use when you need to
convert
your data into another format.
Just copy your PST file to a CD. Leave exporting out of the process.
Outlook cannot open a file from a CD. It must have read/write
access.
Move
the file from the CD onto your hard drive and remove the read only
attribute. Then Outlook will be able to open it.
--
Russ Valentine
[MVP-Outlook]
Okay. I exported my outlook files to MY DOCUMENTS as outlook.pst.
Then I
burned the .pst file to a cd. I ran Outlook and clicked
FIle>Open>Outlook
Data File and went to the CD. I tried to open it and I received
an
error
message "file access denied". What do you think I'm doing wrong?

:


Yes, I understand. But when I go to look for the folders, the
contents isn't visible.

From Windows Explorer? Of course the contents isn't visible.
You
need
to
open the PST with Outlook, just like you have to open a .doc file
with
Word
in order to see the contents.

I'd have to import the .pst file.

No, you have to run Outlook and click FIle>Open>Outlook Data
File.
Don't
import.

I think I
may need to copy them using something like Back Up My PC - to
an
external HD.

That still won't help. All your folders are INSIDE the PST and
can't be
accessed externally, only with Outlook.

I want them to stay as folders for quick referencing.

Only Outlook can see the folders.

The back up program also puts them into a .pst folder.

Not a .pst "folder", a .pst file. The backup program doesn't
"put
them"
in
a .pst, they are already in the .pst.

is an easier way. Doesn't Windows have some sort of copying
the
contents between PC's? I think I remember something like that.

It makes no difference what method you use to copy your Outlook
data, it
will ALWAYS be in a PST because that's what Outlook REQUIRES.

 

[Russ Valentine [MVP-Outlook]]

Right. Because you must move the file back onto a hard drive and remove the
read-only attribute before you can access it.
--
Russ Valentine
[MVP-Outlook]

I understand; however, when I did that and tried to open the file I had an
error message "file access denied"

A word of advice: never store a PST file that way. Burn it, or you'll get
burned.
--
Russ Valentine
[MVP-Outlook]

Roxio CD Creator allows me to format the CD to be Drag and Drop or
copy.
I
could then copy or drag the .pst file to the CD. Outlook can open the
file
from the CD when it's not burned - it's just another storage medium -
but
it's off site, so to speak. That's what I was looking for. Ease of
use,
off
site storage and accessabilty in case I needed to quickly look up an
old
email. so far, so good.

:

Glad it's working, but I'm not sure I follow your description. You
cannot
open a PST file that is on a CD. You can only open it after you move
it
to a
hard drive.
--
Russ Valentine
[MVP-Outlook]
okay. I had to format my CD to be used for drag and drop. But, then
I
was
able to copy the .pst file (from the original location Application
Data/Local
Users..) to the disk very easily and open it from CD. I can now
File>Open>Outlook
Data File and see that file very easily. Much better than the
export
business. Thank you

:

okay. I'll try that. Though now I have 2 Archive Folders and 2
Personal
Folders added to my list of folders. Is there a way to clean that
up?

I'll be back after I try your suggestion. Thank you

:

Why are you exporting? Exporting is what you use when you need to
convert
your data into another format.
Just copy your PST file to a CD. Leave exporting out of the
process.
Outlook cannot open a file from a CD. It must have read/write
access.
Move
the file from the CD onto your hard drive and remove the read
only
attribute. Then Outlook will be able to open it.
--
Russ Valentine
[MVP-Outlook]
Okay. I exported my outlook files to MY DOCUMENTS as
outlook.pst.
Then I
burned the .pst file to a cd. I ran Outlook and clicked
FIle>Open>Outlook
Data File and went to the CD. I tried to open it and I
received
an
error
message "file access denied". What do you think I'm doing
wrong?

:


Yes, I understand. But when I go to look for the folders,
the
contents isn't visible.

From Windows Explorer? Of course the contents isn't visible.
You
need
to
open the PST with Outlook, just like you have to open a .doc
file
with
Word
in order to see the contents.

I'd have to import the .pst file.

No, you have to run Outlook and click FIle>Open>Outlook Data
File.
Don't
import.

I think I
may need to copy them using something like Back Up My PC -
to
an
external HD.

That still won't help. All your folders are INSIDE the PST
and
can't be
accessed externally, only with Outlook.

I want them to stay as folders for quick referencing.

Only Outlook can see the folders.

The back up program also puts them into a .pst folder.

Not a .pst "folder", a .pst file. The backup program doesn't
"put
them"
in
a .pst, they are already in the .pst.

is an easier way. Doesn't Windows have some sort of copying
the
contents between PC's? I think I remember something like
that.

It makes no difference what method you use to copy your
Outlook
data, it
will ALWAYS be in a PST because that's what Outlook REQUIRES.

 

[Brian Tillman]

Okay. So, your saying that I can save export my .pst file to another
location - for instance MY DOCUMENTS.

I never used the word "export". You can certainly COPY your PST to any
folder you like. Make sure Outlook is closed if you do.

Then I can burn it to a CD as
a .pst file. When I go to that file on the CD and open it - it will
open using the Outlook that I have on my laptop and I will be able to
see all the contents as I had it when I exported it.

I never said this, either. You can't open a PST that resides on a CD, since
Outlook requires write access to PSTs and files stored on CD are read-only.
In order to open a PST that has been stored on CD, you must first copy it to
your hard drive and remove the read-only attribute. Outlook will then be
able to open it with File>Open>Outlook Data File.

I won't have to
import it and write over my existing new mail, etc.

Absolutely not. You can have multiple PSTs open at one time. No importing
necessary (or desirable)