Saving sent e-mails

[Linda Lee]

Is there a way to have Outlook ask if you want to save a
sent e-mail and then direct you to where you want to save
it? I find that I don't want to save every e-mail and the
ones that I do save, I want them in a folder that makes
sense. Now I have to review the sent folder, delete the
junk and move the stuff that needs to be moved. I could
save a lot of time if I could get Outlook to prompt
whether I want to save an e-mail and where I want to save
it to. At my previous employer, we used Lotus Notes and
had that functionality.

Thanks for your help!
Linda

 

[Dick Brown [MSFT]]

I'm not sure which version of Outlook you're using, but you might try
creating a rule. Make one that applies to all messages, and whenever it sees
an incoming message that is from you, and CCd to you, it moves it to a
specified folder. Then just CC yourself on any message you want to save. I
would think that method is better than being prompted as to whether you want
to save each time you send a message.

You'll still need to move messages from the specified folder to other
folders, but at least you won't have to look through all your sent messages.

Be careful with a rule that applies to all incoming messages, however; if
you don't create it properly, it could move ALL your messages to a folder
other than your Inbox.
--
Sincerely,
Dick Brown
Project Editor, Microsoft Learning
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