Scaling entire documents - desperately trying to spare myself hours of tedious reformatting!

[Ikkeboeken]

I have several Word documents, 33 in all, each representing a chapter of a
new book about European Cup Soccer. I want to set up the book using
QuarkXpress, creating first a book, then individual project files to be used
for each chapter. Into each project file I can import the text from the
corresponding Word document, maintaining it's original layout, including
font sizes, weights, tabs, tables, etc... The problem is that the Word
documents are all nicely laid out for printing on A4 paper in the portrait
position. The eventual book is to be about 40-50% smaller.

Is there a way to scale an entire document in Word, without resorting to
changing each and every font sizes and weights, etc...? If so, I can easily
reduce the size of the document proportionally and then import the results
into the newly created QuarkXpress project files. I'm desperately trying to
spare myself hours of tedious reformatting.

Thank you in advance...

 

[macropod]

Hi Ikkeboeken,

If you've used Word's Styles to manage your formatting, then re-formatting
the document to suit the required page sizes requires little more than
re-setting the paper size & margins, then re-formatting the styles. You
might need to adjust tables individually also.

If you haven't used Word's Styles to manage your formatting, then
re-formatting the document to suit the required page sizes will most likely
require much more effort. However, even this can be expedited by using Find
& Replace, with which you can select a given font (or multiples fonts'
attributes, such as the size) and replace all instances of it with another.

Cheers

 

[Charles Kenyon]

Answered in document.conversions. Please do not multipost.

In the Microsoft Word newsgroups it is considered bad form to post separate
messages to multiple newsgroups. If you need to post in more than one forum
(unusual) please post a single message with both forums in the header of
that single message. That way (1) your question and the various answers stay
together, (2) less space is used on the news servers, (3) less bandwidth is
used on the Internet, (4) you only have to check one forum for answers that
appear in both forums, and (5) you won't unnecessarily annoy the people you
are asking for help. This isn't meant to criticize you. We were all
beginners once and the only way to learn is to try. (BTW, a number of the
Microsoft newsgroups don't want posting in more than one newsgroup, period.
Check the FAQ.)
Take a look on the MVP FAQ website under "getting help" for more reasons ase
well as other suggestions for getting answers more easily and quickly. <URL:
http://www.mvps.org/word/FindHelp/Posting.htm>

 

[Ikkeboeken]

then how do you justify rebuking me in several different newsgroups. your
bandwidth doesn't stink... huh?

if you do not have something to contribute it would save me and everyone
else the time and energy of reading your attempt at sounding self important.
was there an election recently that i missed?

 

[Ikkeboeken]

thank you very much for the tips. unlike other contributors, who had nothing
to offer, and were only interested in bantering on about personal
perceptions of netiquette, you gave a very useful reply.

unfortunately, as is often the case, someone else prepared the original
files. i probably would not have used word at all for this purpose, but it
is the source of the material that i am trying to deal with. i think i'll
likely have to try the find and replace method, although it will still add a
great deal of time to the project.

 

[Amber S]

For someone who is asking for help, you certainly are being an a$$. Obviously you don't know everything or you wouldn't be asking us for help.

 

[Charles Kenyon]

First, I provided an answer to your question. Did you read it?

Second, There is a FAQ posted regularly that refers posters to
http://www.mvps.org/word/FindHelp/Posting.htm posting guidelines. These
newsgroups have several preferences that are not norms. One of those is the
use of cross-posting rather than multiposting.

I responded to your messages because I thought you might actually come back
to the newsgroups in which you posted and would want to know that there were
answers to your questions posted and what the expectations here are. I
haven't begun to rebuke you, nor do I think I'll bother.