Scanner integrates paper and OneNote files

[Swreck]

I have a new usage model to pass on: I bought a small, TWAIN-compatible,
USB-powered auto-feed scanner to manage/OCR receipts, business cards, and
documents. I picked NeatReceipts (can take 8.5x11, s/w seemed good,
~2â€x2â€x9â€). I still use the NeatReceipts s/w for receipts and business cards
for sync into Outlook. But instead of creating yet another document mgmt
organization (like many, I already have a full hierarchical folder structure
in Windows Explorer, Outlook, and now OneNote!), I just use the “Insert from
scanner†command and integrate docs into ON in the appropriate section.
Integration of paper and electronic note would probably be enough alone,
since this eliminates yet another parallel file system (a paper one). But
adding OCR to make my paper searchable is fantastic frosting.

I do the same thing when PDF docs are sent to me. I used to read them and
file them in Windows folders. Now, I "Print to OneNote '07," move them to the
appropriate section and get both mark-up tools and fully searchable text.

 

[Garysolo]

Great idea. Right now I scan, convert to pDF, file and then insert in
OneNote. Are you saying you can do that directly from the scanner without
converting and filing? How do you do it exactly?

 

[Swreck]

Two separate flows:
1. If Paper arrives: In OneNote from an appropriate page, select
Insert...Pictures...From Scanner. Scan (Web quality seems to be enough).
Image shows up and is almost instantly OCR'd and searchable.
2. If PDF arrives (e.g. in an email): Open in Acrobat, select Print and then
Select "Send to OneNote 2007" as your printer (don't remember if this is
installed with ON 07 or a separate MS download), file shows up in Unfiled
Notes, Select the pages and right click to "Move pages to..." and put in the
correct folder.

Both of these take up a fair amount of disk space, especially on a
tablet/laptop disk, but the ease and integration seem worth it.

 

[Garysolo]

Thanks Swreck,
Ill refine it a bit. If the PDF arrives, open it and right click-send to -
and One Note is a choice.
Its quicker and the icon is inserted on the unfiled page.