Sections in Header

[Andy]

Hi There,
I am trying to get Word (2003) to automatically put the current heading
(section) into the header of whichever page it is that i am working. Sorry of
i'm not explaining this very well....

I an using the style guide and am using numbered headings e.g
6 Results
6.1 England
6.1.1 Manchester ..etc..etc

What i would like is for word to automatically workout which level 3 heading
is on any partitular page and put that heading in the top left of the page
(header). If there is no heading on any partitulat page i would like it to
find the last heading and use that (Because i am obviously still writing
under that heading). I do not what to put a section break after every
heading as some sections are very short and do not require additional pages.
I hope this makes sence.

In essence, i want word to look for the Heading from the style guide rather
than the 'Section' from a section break.

Can this be done?

Hope i have not confused you too much.

Many thanks in advance.
Andy

 

[Terry Farrell]

Investigate the StyleRef field. It is simply a case of inserting the
StyleRef referencing Heading Level 3 into the header and then each page will
pick up the nearest H3 on that page or preceding the page if there isn't one
on that page.

 

[Andy]

Thanks very much Terry.
Unfortunatly i'm not that word literate. PLease could you elaborate? Where
do i find the StyleRef field? And how do i insert it?

Thanks very much in advance.

Andy

 

[Suzanne S. Barnhill]

See http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm for more.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Andy]

Wow! Thanks Suzanne, Thats maazing. And SO Easy!.

However, This raises another question that is not answered on the wed site
you pointed me to. I have selected StyleRef to pick up Heading 3. However,
if there is no Heading 3 on a particular page it will automatically pick the
Heading 3 from the next page. It would be more appropriate to pick Heading 2
from the current page. Is it possible to do some kind of IF function so that
if Heading 3 is not present use Heading 2, if not Heading 1 etc etc???

I hope that makes sence.

Many thanks.

Andy.

 

[PamC via OfficeKB.com]

See http://support.microsoft.com/kb/141994.

Wow! Thanks Suzanne, Thats maazing. And SO Easy!.

However, This raises another question that is not answered on the wed site
you pointed me to. I have selected StyleRef to pick up Heading 3. However,
if there is no Heading 3 on a particular page it will automatically pick the
Heading 3 from the next page. It would be more appropriate to pick Heading 2
from the current page. Is it possible to do some kind of IF function so that
if Heading 3 is not present use Heading 2, if not Heading 1 etc etc???

I hope that makes sence.

Many thanks.

Andy.

 

[Suzanne S. Barnhill]

FWIW, it should be picking up Heading 3 from the previous page. And yes,
solutions have been designed that will do what you want. Since I was not a
participant in the design of the solution, I can't give you details, but
Google turns up several relevant concepts. Here's one:

{ IF "{ StyleRef 1 }" = "" "{ Style Ref 2 }" "{ StyleRef 1}" }

Another link provides this syntax:

{ IF{ STYLEREF "MyStyle" } <> "Error!*" " { IF{ STYLEREF "MyStyle" } <> 0
"{ STYLEREF "MyStyle" }" }" }

and
{ IF{ STYLEREF "MyStyle" } <> "Error!*" "{ STYLEREF "MyStyle" }" }


I'm not convinced that either of these will work, however, if text in the
given style is actually present but just not on the same page. There's also
a description of a "breadcrumbs" approach at
http://www.wiredbox.net/Forum/Thread284025_breadcrumbs_in_header_with_conditional_styleref.aspx.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org