Selecting recipients

[Kris]

When I select "NEW" to start a new message and click on "TO" to pick my recipients, the box that comes up displays all of the people that I have in my CONTACTS, even if they do not have an email address. The email address space is blank. How can I set it up so that only my CONTACTS with email addresses are displayed? Thanks in advance.

 

[Lanwench [MVP - Exchange]]

If they have fax numbers, you'll see them in your address book view. See
http://www.slipstick.com/contacts/nofax.htm for some help changing that.

 

[Diane Poremsky [MVP]]

it should only show addresses with email and fax entries (a fax number is a
valid electronic address)

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
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[Kris]

Thanks for your suggestions. I have Outlook 2000 so I don't know if it matters. I have more come up than just email and fax. I have them coming up if they have only the name and a business phone. I looked at each of the tabs for the contact to ensure that there were no bits and pieces left but there aren't.

 

[Russ Valentine [MVP-Outlook]]

Then you aren't using the Outlook Address Book.
You should always post your mail support mode to get an accurate answer for
Outlook 98/2000.
You are obviously using IMO mode. It uses the Windows Address Book, so
cannot be configured the way you want.
--
Russ Valentine
[MVP-Outlook]

Thanks for your suggestions. I have Outlook 2000 so I don't know if it

matters. I have more come up than just email and fax. I have them coming
up if they have only the name and a business phone. I looked at each of the
tabs for the contact to ensure that there were no bits and pieces left but
there aren't.

 

[Kris]

I apologize for not giving enough information. I don't know how to set my outlook up any other way. When I open outlook, the folders on the left side include calendar and contacts. This is how I access my contacts and where my email addresses are stored. What does IMO mean? Is there another group that I can ask this question of? Just trying to learn.

 

[Russ Valentine [MVP-Outlook]]

Outlook 98 and 2000 exist in two different mail support modes--practically
two completely different programs that function nothing alike.
Read about the difference here:
http://www.slipstick.com/outlook/choosingmode.htm
IMO = Internet Mail Only.
You can always switch to the Corp/Workgroup mode to get the full version of
Outlook, but you should look carefully at all the differences to see which
is actually the better choice for your needs.
--
Russ Valentine
[MVP-Outlook]

I apologize for not giving enough information. I don't know how to set my

outlook up any other way. When I open outlook, the folders on the left side
include calendar and contacts. This is how I access my contacts and where
my email addresses are stored. What does IMO mean? Is there another group
that I can ask this question of? Just trying to learn.