Sequence command in a field

[Brian]

I have a document where I want to insert "[Q1]", "[Q2]" etc at selected
points throughout. I would like the numbers to run in sequence when I have
finished, but I will not be entering them in sequence. Is there some way of
entering them so they put themselves automatically in sequence.

I have looked at the Insert|Field|Sequence command, but I can't find an
option which will achieve that. Is there a way of doing it?

I am using Word 2000 on Windows 2000.

 

[Jay Freedman]

Make an AutoText entry as follows: In the body of any document, type the
brackets and the letter Q as regular text. Between the Q and the closing
bracket, insert a Sequence field, which supplies the number. Now select the
whole thing and press Alt+F3 and assign a name to the AutoText entry that
you wouldn't ordinarily use as a word, such as "qtag".

Each time you type that name in text, you'll see a yellow tooltip that says
"Press Enter to insert". Actually, you can press Enter, Tab, or F3, as any
of them will insert the AutoText entry.

If you insert new entries between existing ones, those that follow it don't
update automatically. You'll have to press Ctrl+A to select the whole
document and then press F9 to update the fields. (Alternatively, switch to
Print Preview and back.)

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Margaret Aldis]

You could use a LISTNUM field for this. You need to set the format (the
prefix [Q , the Arabic number format and the suffix ]) using Format >
Bullets and Numbering. Give the format a LISTNUM field name.

The use Insert > Field to get your first LISTNUM entered, selecting the
format by name in the list.

Finally you will probably want to select that field and make it an AutoText
entry so you can enter it quickly in the document.

If you prefer to use a SEQ field, you can use it to get the number and set
up an AutoText with the prefix, field and suffix for quick entry.

 

[Brian]

Many thanks to Jay and Margaret for your replies. I will try them out soon.

Brian

You could use a LISTNUM field for this. You need to set the format (the
prefix [Q , the Arabic number format and the suffix ]) using Format >
Bullets and Numbering. Give the format a LISTNUM field name.

The use Insert > Field to get your first LISTNUM entered, selecting the
format by name in the list.

Finally you will probably want to select that field and make it an AutoText
entry so you can enter it quickly in the document.

If you prefer to use a SEQ field, you can use it to get the number and set
up an AutoText with the prefix, field and suffix for quick entry.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk

I have a document where I want to insert "[Q1]", "[Q2]" etc at selected
points throughout. I would like the numbers to run in sequence when I have
finished, but I will not be entering them in sequence. Is there some way
of
entering them so they put themselves automatically in sequence.

I have looked at the Insert|Field|Sequence command, but I can't find an
option which will achieve that. Is there a way of doing it?

I am using Word 2000 on Windows 2000.