Show/Hide changes total page number

L

laralea

I have a 58 page document. In Normal View with Show/Hide turned on all the
pages are correct. When I turn the Show/Hide off, I lose 2 pages and I see
that 2 section breaks are missing, changing the total pages to 56. This is
occurring on only the last 4 pages. All page breaks and section breaks in
pages 1-53 are showing up just fine.

Can someone help?
 
D

Daiya Mitchell

Possibly some of the section breaks are set to either Odd Page or Even Page,
so they are set to create a page that isn't necessarily there?

If that isn't the case, which version of Word?

But I think you must mean the Print Layout/Page Layout View that looks like
a normal piece of paper, as section breaks always show in Normal View
regardless of the show/hide settings. What is checked under the View menu?

How can you tell that a section break is missing if you have show/hide off?

Are the missing section breaks continuous section breaks? Occasionally Word
can get confused with pagination and continuous section breaks.

If you go into Normal View, is all your text there?
 
S

Suzanne S. Barnhill

Do you have an index at the end? If so, Show/Hide is toggling your index
from an { INDEX } field code to the index listing.
 
L

laralea

There's no index.

Suzanne S. Barnhill said:
Do you have an index at the end? If so, Show/Hide is toggling your index
from an { INDEX } field code to the index listing.
Click to expand...
 
L

laralea

Word 2003
All section breaks are set to Next Page - I checked carefully.
I can tell that section breaks are missing when show/hide is off because I'm
staying in Normal View.

Any other ideas? Tnx!!
 
D

Daiya Mitchell

Silly me, overlooking the obvious.

You have some of the text and breaks formatted as Hidden, I suspect. Are
there little dotted lines under the text that vanishes when you turn
show/hide off?

Quicker way--go to Find, click on More, use the Format menu in the Find
dialog to format the empty Find box as Hidden, and see what it turns up,
since you have 50+ pages.
 
L

laralea

yes, there are little dotted lines!! I was wondering what those are! ....But
I can't quite follow your instructions for finding the hidden formatting. In
the format list I have
Font...,Paragraph...Tabs...Language...Frame...Style....Highlight....
I don't find Hidden in the Special list either.
 
D

Daiya Mitchell

Hidden is a checkbox on the Format | Font dialog, so use the Font option.

Little dotted lines, yes, mean "this text is formatted as hidden."

You can tell Find to "select all instances found" and then use Format | Font
to take off the Hidden, probably....

Assuming this isn't a case where a company formatted certain text as Hidden
because they don't want it to be included in the printed version, or some
such.
 
L

laralea

That was it!!! Thank you so much!! I'm on an enterprise help desk at a major
company and I've been beating my head on the wall with this one for 2 days.
My customer is not a very happy camper, but then I'm not the one who hid the
formatting. :)
 
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