showing highlights

[neilsood]

I was wondering if there is a mthod by which I can hide all of my text
except for what is highlighted. My document is a bit over 100 pages,
but I think the highlights will trim it down to 20 or so, and it would
save quite a bit of time - basically I did my own summary, but am not
sure how to view it.

 

[Beth Rosengard]

[Please always state your OS and Office/Word versions when posting. The
following applies to Word 2004; I can't promise the procedure is exactly the
same in earlier versions.]

I can tell you how to remove all but your highlighted text, if that will
help, but I don't know how to just hide it. Try this on a copy of your
document so you don't lose all the non-highlighted text.

Open Find and Replace. Click on the little arrow (bottom left) to expand
your options. With the cursor in the "Find what" pane, click on Format and
then on Highlight. Just below the "Find what" pane you'll now see a line
that says "Format: Highlight." Click on Format> Highlight a second time and
"Highlight" will change to "Not Highlight."

Click into the "Replace with" pane and then on Special and select Paragraph
Mark. Do it a second time so that you see ^p^p in the "Replace with" pane.
Click on Replace All. You will now see only your highlighted text with all
the highlighted sections separated by blank lines. (If you don't want the
blank lines, just use one paragraph mark.)

Hope this helps.

--
***Please always reply to the newsgroup!***

Beth Rosengard
Mac MVP

Mac Word FAQ: <http://word.mvps.org/MacWordNew/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org>

 

[Beth Rosengard]

I just realized that you can also Find and/or Replace Hidden text (Format>
Font> Hidden in the Find/Replace dialog box) but I'm having trouble
restoring the text I've hidden to visible text again reliably. Feel free to
play around with this yourself and you'll probably figure it out. It's too
late for me to think clearly .

Beth

[Please always state your OS and Office/Word versions when posting. The
following applies to Word 2004; I can't promise the procedure is exactly the
same in earlier versions.]

I can tell you how to remove all but your highlighted text, if that will
help, but I don't know how to just hide it. Try this on a copy of your
document so you don't lose all the non-highlighted text.

Open Find and Replace. Click on the little arrow (bottom left) to expand
your options. With the cursor in the "Find what" pane, click on Format and
then on Highlight. Just below the "Find what" pane you'll now see a line
that says "Format: Highlight." Click on Format> Highlight a second time and
"Highlight" will change to "Not Highlight."

Click into the "Replace with" pane and then on Special and select Paragraph
Mark. Do it a second time so that you see ^p^p in the "Replace with" pane.
Click on Replace All. You will now see only your highlighted text with all
the highlighted sections separated by blank lines. (If you don't want the
blank lines, just use one paragraph mark.)

Hope this helps.

--
***Please always reply to the newsgroup!***

Beth Rosengard
Mac MVP

Mac Word FAQ: <http://word.mvps.org/MacWordNew/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org>

I was wondering if there is a mthod by which I can hide all of my text
except for what is highlighted. My document is a bit over 100 pages,
but I think the highlights will trim it down to 20 or so, and it would
save quite a bit of time - basically I did my own summary, but am not
sure how to view it.

 

[John McGhie]

1) Select all of your text and apply the Hidden font property

2) Click your Show/Hide button to reveal hidden text. If your text does
not reappear, check Word>Preferences>View to ensure that "Hidden Text" is
checked.

3) Use Find/Replace to Find "Highlight" text and replace it with "Highlight
+ Not Hidden". You need to click the blue disclosure triangle to see the
Format options in Find and Replace.

4) Click Show/Hide again. All your hidden text will disappear.

Get back to us if you need more information on how to set up the Replace.

Cheers

I was wondering if there is a mthod by which I can hide all of my text
except for what is highlighted. My document is a bit over 100 pages,
but I think the highlights will trim it down to 20 or so, and it would
save quite a bit of time - basically I did my own summary, but am not
sure how to view it.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Consultant Technical Writer
Sydney, Australia +61 4 1209 1410