T
Tim
Can anyone tell me the best way to handle sick time?
thx
Tim
thx
Tim
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D
Dale Howard
Tim --
My recommendation is don't get sick and don't allow anyone else to get sick
either...Just kidding!
I personally recommend that sick time be added to each resource's personal
calendar in the Enterprise Resource Pool, which will reschedule the
uncompleted work for any project in the portfolio that uses the resource who
was sick. Let me give you an example:
A resource named Tim was sick all of last week. In project A, Tim was
scheduled to work full-time on Monday through Wednesday. Tim was also
scheduled to work half-time on projects B and C. The project managers of
projects A, B, and C did not receive any task updates from Tim for last
week, therefore, there is uncompleted work in all three projects for Tim.
This uncompleted work will need to be rescheduled manually UNLESS the
Project Server administrator enters nonworking time on Tim's calendar to
account for the sick time.
The PS administrator enters 5 days of nonworking time on Tim's personal
calendar in the Enterprise Resource Pool, adds a Note to document the reason
for the nonworking time, and then saves the pool. The PM's for projects A,
B, and C open their projects after the nonworking time was entered. Each
project will now show an "Update Needed" icon in the Indicators column for
each task to which Tim was assigned last week, showing that the uncompleted
work was rescheduled automatically to this week. The automatic rescheduling
feature is why I prefer to use this approach. Also, I also recommend as a
"best practice" that any nonworking time entered on a resource's personal
calendar should be documented with a good Note to explain the entry.
I know that some folks use administrative projects to manage things like
vacation and sick leave, but I personally do not recommend that approach. I
believe that administrative plans should be used only for actual work
performed on things like non-project related tasks and project-related
non-deliverable tasks. Perhaps someone who uses an adminstrative project
for sick leave can give us more information on how and why they do it. Hope
this helps.
My recommendation is don't get sick and don't allow anyone else to get sick
either...Just kidding!
I personally recommend that sick time be added to each resource's personal
calendar in the Enterprise Resource Pool, which will reschedule the
uncompleted work for any project in the portfolio that uses the resource who
was sick. Let me give you an example:
A resource named Tim was sick all of last week. In project A, Tim was
scheduled to work full-time on Monday through Wednesday. Tim was also
scheduled to work half-time on projects B and C. The project managers of
projects A, B, and C did not receive any task updates from Tim for last
week, therefore, there is uncompleted work in all three projects for Tim.
This uncompleted work will need to be rescheduled manually UNLESS the
Project Server administrator enters nonworking time on Tim's calendar to
account for the sick time.
The PS administrator enters 5 days of nonworking time on Tim's personal
calendar in the Enterprise Resource Pool, adds a Note to document the reason
for the nonworking time, and then saves the pool. The PM's for projects A,
B, and C open their projects after the nonworking time was entered. Each
project will now show an "Update Needed" icon in the Indicators column for
each task to which Tim was assigned last week, showing that the uncompleted
work was rescheduled automatically to this week. The automatic rescheduling
feature is why I prefer to use this approach. Also, I also recommend as a
"best practice" that any nonworking time entered on a resource's personal
calendar should be documented with a good Note to explain the entry.
I know that some folks use administrative projects to manage things like
vacation and sick leave, but I personally do not recommend that approach. I
believe that administrative plans should be used only for actual work
performed on things like non-project related tasks and project-related
non-deliverable tasks. Perhaps someone who uses an adminstrative project
for sick leave can give us more information on how and why they do it. Hope
this helps.
T
Tim
Thanks Dale! I will use your advice, however I would say
the down side is you can not track sick costs or hours in
project.
the down side is you can not track sick costs or hours in
project.
D
Dale Howard
Tim --
Yes, there are advantages and disadvantages using either approach. The
advantage of putting sick time on each resource's calendar is that it allows
the automatic
rescheduling of uncompleted work caused by the resource being sick. The
disadvantage is that you cannot track either the cost or the work hours that
someone is sick, at least not very easily and not without using VBA code to
do so.
The advantage of putting sick time in an administrative plan is that it
allows you to calculate the work and cost. The disadvantage is that it does
not allow you to automatically reschedule the remaining work, at least not
without using leveling. Given the number of problems that people have with
leveling, I'm not sure I want to recommend that anyone try leveling without
knowing a lot about it. Hope this followup helps.
Yes, there are advantages and disadvantages using either approach. The
advantage of putting sick time on each resource's calendar is that it allows
the automatic
rescheduling of uncompleted work caused by the resource being sick. The
disadvantage is that you cannot track either the cost or the work hours that
someone is sick, at least not very easily and not without using VBA code to
do so.
The advantage of putting sick time in an administrative plan is that it
allows you to calculate the work and cost. The disadvantage is that it does
not allow you to automatically reschedule the remaining work, at least not
without using leveling. Given the number of problems that people have with
leveling, I'm not sure I want to recommend that anyone try leveling without
knowing a lot about it. Hope this followup helps.