Sorting rows

[Quilp]

I have my recorded music collection catalogued in a worksheet wher
column A shows the date when a new addition to my collection is added
column B shows the sequential number identifying the recording, column
shows the name of the composer. Other columns show the names of th
orchestra, performers etc. I would like to sort this worksheet i
alphabetical order of composer in such a way that the whole row move
i.e the sheet would appear the same after sorting; apart from th
catalogue numbers in column B which would no longer be sequential.
I would normally maintain the worksheet in this composer sorte
condition but I will need to be able to revert to the original conditio
when I want to add a further recording and need to locate and allocat
the next sequential number.

Can anyone tell me if and how this can be achieved

 

[Claus Busch]

Hi,

Am Sun, 8 Sep 2013 15:25:53 +0100 schrieb Quilp:

I have my recorded music collection catalogued in a worksheet where
column A shows the date when a new addition to my collection is added,
column B shows the sequential number identifying the recording, column C
shows the name of the composer. Other columns show the names of the
orchestra, performers etc. I would like to sort this worksheet in
alphabetical order of composer in such a way that the whole row moves
i.e the sheet would appear the same after sorting; apart from the
catalogue numbers in column B which would no longer be sequential.
I would normally maintain the worksheet in this composer sorted
condition but I will need to be able to revert to the original condition
when I want to add a further recording and need to locate and allocate
the next sequential number.

select one cell in your table => Data => Sort.
In the new dialog choose Sort by column C


Regards
Claus B.

 

[Quilp]

Hi,

Am Sun, 8 Sep 2013 15:25:53 +0100 schrieb Quilp:
-

select one cell in your table => Data => Sort.
In the new dialog choose Sort by column C


Regards
Claus B.

Thanks Claus - easy when you know how!

 

[Quilp]

Having sorted part of my worksheet, thanks to Claus, I am now wonderin
if it is possible to individually sort sections of the sheet
The single page sheet shows the sequential catalogue number in thre
groups and I have sorted the cd's section O.K. but I would now like t
sort the Digital and DVD sections independently of each other and of th
cd section. Is this possible or will I have to split the sheet int
three pages and independently sort each page

To clarify, I have allocated numbers 1-505 to cd's, then used th
following two rows to enter a heading "Digital Music" and then starte
using rows 507 to 571 to list my mp3 downloads followed by a headin
"DVD's" in rows 572-3 after which I have listed my DVD collection

 

[Claus Busch]

Hi,

Am Wed, 11 Sep 2013 19:12:21 +0100 schrieb Quilp:

To clarify, I have allocated numbers 1-505 to cd's, then used the
following two rows to enter a heading "Digital Music" and then started
using rows 507 to 571 to list my mp3 downloads followed by a heading
"DVD's" in rows 572-3 after which I have listed my DVD collection.

insert 2 empty rows between the different sections. Then you can sort
the three parts in three actions


Regards
Claus B.

 

[Quilp]

Hi,

Am Wed, 11 Sep 2013 19:12:21 +0100 schrieb Quilp:
-

insert 2 empty rows between the different sections. Then you can sort
the three parts in three actions


Regards
Claus B.

Thank you Claus - your help to this old newbie is much appreciated

 

[Quilp]

Thank you Claus - your help to this old newbie is much appreciated.

I now have a further question - rather than having to reverse th
sortings, when I need to find the last number allocated in order to us
the next one for a new recording entry, is it possible to find thi
number by using the "find" feature or in some other way

 

[Claus Busch]

Hi,

Am Thu, 12 Sep 2013 15:57:52 +0100 schrieb Quilp:

I now have a further question - rather than having to reverse the
sortings, when I need to find the last number allocated in order to use
the next one for a new recording entry, is it possible to find this
number by using the "find" feature or in some other way?

I don't really understand what number you are looking for.
If you have sorted by composer the numbers are not in order.
The last number in column B you get with:
=LOOKUP(2,1/(B1:B1000),B:B)
But the highest number you get with:
=MAX(B:B)


Regards
Claus B.

 

[Quilp]

Hi,

Am Thu, 12 Sep 2013 15:57:52 +0100 schrieb Quilp:
-

I don't really understand what number you are looking for.
If you have sorted by composer the numbers are not in order.
The last number in column B you get with:
=LOOKUP(2,1/(B1:B1000),B:B)
But the highest number you get with:
=MAX(B:B)

Yes - the numbers are not in order which is the problem when I need t
find the highest number so that I can allocate the next one to a newl
entered recording.
=LOOKUP(2,1/(B1:B1000),B:B) returns REF
=MAX(B:B) returns 0

I have now made it possible to find quickly the highest number in m
cataloguing sequence by inserting an extra column, now column A, an
entering sequential numbers into it. However, this seems a clumsy wa
to do it

 

[Claus Busch]

Hi,

Am Fri, 13 Sep 2013 10:16:11 +0100 schrieb Quilp:

Yes - the numbers are not in order which is the problem when I need to
find the highest number so that I can allocate the next one to a newly
entered recording.
=LOOKUP(2,1/(B1:B1000),B:B) returns REF
=MAX(B:B) returns 0

in which column are your numbers? You have to modify the references to
your sheet.

I have now made it possible to find quickly the highest number in my
cataloguing sequence by inserting an extra column, now column A, and
entering sequential numbers into it. However, this seems a clumsy way
to do it.

Another way is to insert a new column with your medium, e.g. CD, DVD.
Then you can put your tables together to one table, you can sort first
by medium and then by composer and if you want enter new data you can
sort by number, and so on.


Regards
Claus B.

 

[Quilp]

Hi,



in which column are your numbers? You have to modify the references to
your sheet.


-

Another way is to insert a new column with your medium, e.g. CD, DVD.
Then you can put your tables together to one table, you can sort first
by medium and then by composer and if you want enter new data you can
sort by number, and so on.


Regards
Claus B.

The numbers, now out of sequence, are in column

 

[Claus Busch]

Hi,

Am Fri, 13 Sep 2013 14:04:47 +0100 schrieb Quilp:

The numbers, now out of sequence, are in column B

if the name of the CD or DVD is in column E and you will look for the
highest sequential number of the name in E1, then try:
=MAX(IF(E1:E1000=E1,B1:B1000))
and enter the array formula with CTRL+Shift+Enter.
If i still misunderstand your problem please upload a sample.


Regards
Claus B.

 

[Quilp]

Regard
Claus B
--
Win XP PRof SP2 / Vista Ultimate SP
Office 2003 SP2 /2007 Ultimate SP

I can't see a file format listed in the "Attach Files" which allows me t
attach my worksheet. I apologise if my posts are confusing as a result o
inexperience of worksheets so let me try again
Column A shows the catalogue number I have allocated to the recordin
(cd's, for example, have a label on them showing this number) When I buy
new recording, either cd or mp3 download, I allocate the next number.
This was easy when the numbers were in sequential order but now, afte
sorting the sheet in alphabetical order of composer listed in column D
the numbers in column A are no longer in sequential order which is to b
expected. This makes it difficult to find the last number used so as t
enable me to allocate the next to a newly acquired recording. I would lik
to like to either put a formula in the next A cell which would return thi
number or find it in some other way

 

[Claus Busch]

Hi,

Am Fri, 13 Sep 2013 17:16:50 +0100 schrieb Quilp:

Column A shows the catalogue number I have allocated to the recording
(cd's, for example, have a label on them showing this number)

try:
=MAX(A:A)


Regards
Claus B.

 

[Quilp]

Hi,

Am Fri, 13 Sep 2013 17:16:50 +0100 schrieb Quilp:
-

try:
=MAX(A:A)


Regards
Claus B.

I have been trying this function(?) but the results are confusing. If
try it in column A it works (not that I need to use it in this colum
because it is in sequential order) but when I use it in column B, whic
contains the same numbers but out of sequence following the sortin
previously discussed, it returns zero. Is it the case that you canno
use the MAX function in columns that have been sorted? Or, perhaps i
should be applied before sorting to make it work

 

[Claus Busch]

Hi,

Am Sat, 14 Sep 2013 08:54:32 +0100 schrieb Quilp:

I have been trying this function(?) but the results are confusing. If I
try it in column A it works (not that I need to use it in this column
because it is in sequential order) but when I use it in column B, which
contains the same numbers but out of sequence following the sorting
previously discussed, it returns zero. Is it the case that you cannot
use the MAX function in columns that have been sorted? Or, perhaps it
should be applied before sorting to make it work.

if the MAX function returns 0 your numbers are text formatted.
Write a 1 in an empty cell, copy this cell, select all numbers in column
B, Insert => Paste Special => Multiply


Regards
Claus B.

 

[Quilp]

Hi,

Am Sat, 14 Sep 2013 08:54:32 +0100 schrieb Quilp:
-

if the MAX function returns 0 your numbers are text formatted.
Write a 1 in an empty cell, copy this cell, select all numbers i
column
B, Insert => Paste Special => Multiply


Regards
Claus B.

The PlanMaker Paste Special is, I suspect, different to Excel and I a
unable to follow your instruction. It seems that I will have to use th
extra column A, containing the sequential numbers, in order to locat
the last.
I should not really be using this forum because I do not have Excel bu
it is so much better than the PlanMaker forums. Thanks for all your hel
Claus - it is much appreciated. Perhaps one day, if you have nothin
better to do, you could download the free version of PlanMaker and se
if you can resolve this MAX problem!
Regards
Quil