Suppress a Footer

R

Rita King

Hi,
Using Word2002. I have a document (a Will) that requires a footer on every
page except the page that bears the signing clause. The signing clause is
not on a page on its own. I don't know how long the Will will be - the
signing clause could be halfway down page 2 or top of page 10.
I am trying to suppress the footer on the page where the signing clause
appears. I have fiddled about with sections but with no luck. The footer
always appears. Is what I am trying to do possible in Word? I can do it in
WordPerfect.

Thanks a lot.
 
S

Suzanne S. Barnhill

Insert this field in the footer:

{ IF { PAGE } < { NUMPAGES } "Text you want on all but the last page" }

The text between quotes can be anything--huge chunks of text, pictures,
tables--whatever. You must insert each pair of field delimiters (the things
that look like braces but can't be typed from the keyboard) using Ctrl+F9,
though you can use the Insert Page Number and Insert Number of Pages buttons
on the Header and Footer toolbar to insert the PAGE and NUMPAGES fields.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
R

Rita King

Thanks Suzanne
Sorry to mess you about but...
I have realised that my Will document has an additional page. A coversheet.
This page we usually put at the end of the document as the last page and it
has its own individual footer. So really my footer would have to be
suppressed on the second-last page.
OR
If it is easier I could move the coversheet to the first page.

The code you supplied obviusly DOES work but I have messed you around with
adding this extra page which has its own footer.
Is it possible to suppress the footer on the second last page?
Sorry....
 
S

Suzanne S. Barnhill

It should be possible to come up with a field to do this, but my suggestion
would be to put the cover sheet at the beginning. You could make it a
separate section, but this won't be necessary if you check "Different first
page" on the Layout tab of Page Setup. You'll then get a First Page Footer
on the cover sheet, which you can leave blank.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
R

Rita King

Thanks Suzanne
I don't know what the problem is ... the line you gave me to put into the
footer works perfectly if I use it in a blank document. That is, I get a
footer at the bottom of every page except the last.
It works fine in my Will UNTIL I include the cover sheet (either as page 1
OR at the end). I have created my Will template from scratch a couple of
times now. I have removed any footer from the coversheet (which is now page
1/Section 1 - because of margin settings)- so that there is only ONE footer
in the entire document.
Any clues what I am doing wrong?
 
R

Rita King

Sorry.. I should have mentioned what is going wrong..

I get a footer printed on page 2 (where I want it to start) but then not on
ANY page after that.
 
S

Suzanne S. Barnhill

Weird. You've got only one section and only one footer? Or did you enable
"Different first page," which would give you a separate "First Page Footer"
(presumably blank) on the cover sheet? That shouldn't make any difference:
if the footer appears on page 2, it should appear on the rest, except for
the last. An alternate syntax that should do the same thing is:

{ IF { PAGE } = { NUMPAGES } "" "Text you want on every page but the last" }

This just moves the footer from the TrueText to the FalseText (the first
field didn't require any FalseText), so it shouldn't make any difference,
but I suppose it's worth a try. If you can't get it working, send me a small
sample of a document it's not working in, and I'll take a look.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
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