Synchronizing Files in OneNote 2007

C

CraigP

I am synchronizing OneNote between my desktop and Tablet. All the pages seem
to synchronize fine, but embedded documents do not.

Is this normal, or what can I do to synchronize the embedded files?
 
G

Grant Robertson

you said:
I am synchronizing OneNote between my desktop and Tablet. All the pages seem
to synchronize fine, but embedded documents do not.
Click to expand...

What exactly do you mean by embedded. Icon-linked, text-linked, or
insert-as-printout? Each behaves differently so you have to be more
specific.

Plus, are you synchronizing using the method designed in to OneNote or
are you doing an end run and syncing the files using some other utility?
 
P

Patrick Schmid

Can you describe your setup? Where are your notebook files? How do you
synchronize? Etc?

Patrick Schmid
 
C

CraigP

I have a notebook set up on my desktop. I am using Onenote synchronization
to sync the notebooks over a LAN. I have the folder in which the notebook
resides (and all its subfolders, including the "onefile" folders) configured
for sharing with Full Access.

The files that will not sync have been inserted into Onenote via
drag-and-drop, with the option to "Insert a copy of the file onto the page"
selected.

I was hoping that those files would be synced as well (both directions). I
am hoping as well that I don't need to set the permissions for each folder
created every time I insert a new section into the notebook.
 
P

Patrick Schmid

When you try to open the files on your tablet by clicking on them in
your ON page, nothing happens?
You don't need to set permission on each folder as long as you set the
inheritance of permissions correctly.

Patrick Schmid
 
G

Grant Robertson

I have a notebook set up on my desktop. I am using Onenote synchronization
to sync the notebooks over a LAN.
Click to expand...
By this do you mean that, on your laptop, you simply opened the OneNote
notebook folder inside OneNote over the network connection?

A) Connect Laptop to network.
B) Open OneNote on laptop.
C) Choose File / Open Notebook
D) Browse to notebook folder on desktop PC over network connection.
E) Click [Open] button.

Given the nature of what we are doing here and the fact that laptop
computers are often referred to as "notebooks" which can be confused with
OneNote notebooks, things can be a little confusing. Unfortunately I have
not been able to figure out one simple phrase that accurately describes
the correct procedure which is not ambiguous or open to misinterpretation
by novice users. If anyone can think of a way to write this clearly and
succinctly I would like to see it.
 
R

Rainald Taesler

Grant Robertson shared these words of wisdom:
... If anyone can think of a way to write this clearly and
succinctly I would like to see it.
Click to expand...

IMO the way you describe it (using the term laptop) things are pretty
clear.

Rainald
 
G

Grant Robertson

IMO the way you describe it (using the term laptop) things are pretty
clear.
Click to expand...

Yeah, but you have to write out all those instructions every darn time.
Every time someone tries to write it concisely then novice readers get
confused. And every time a novice posts a message on the topic they say
it in a way that could mean they did it right or it could mean they did
it entirely wrong.

You try asking a novice if they "used OneNote to synchronize their
files" and they will tell you "yes" even if what they really did is copy
the files using Windows Explorer and then open them separately on each
machine. They will think they are now opening the same files then wonder
why changes on one PC don't show up on the other.

So I am trying to come up with one sentence that states it clearly enough
so even those users will know what we are talking about. I can see that
the topic will come up a lot. Maybe we should just get someone to put
clear instructions up on their web site and then just direct everyone
there. I can write the instructions but I am not a web site guy so I
won't be putting up any web sites any time soon.
 
C

CraigP

Sorry for the confusing semantics...

I have a desktop and a TabletPC. The OneNote notebook was originally
created on my desktop. I sync'd it to the Tablet. When I disconnect the
Tablet from the LAN and work offline, I am able to see all the OneNote
information. Neither the icons for the embedded files are on the OneNote
page, nor have the files been copied to the "_onefiles" folders.

Hope this helps.
 
P

Patrick Schmid

OK. This is rather weird. Let's go through the checklist :)
1. The notebook and all embedded files reside in a network share on the
desktop?
2. When you access the network share from your tablet, you can
successfully open a file?
3. You added the notebook to your ON on the tablet using File, Open
Notebook?
4. The notebook is shown in the navigation pane on your tablet ON?
5. Do you have Windows Offline Files touching that network share or any
of the files in it at all?
6. When you are still online, it shows the notebook as fully synced on
the tablet?
7. When you are online, can you access an embedded file from within the
tablet ON?
8. Both your tablet and desktop are running Windows XP, not Vista?
9. What happens when you manually switch ON offline while you are still
connected to the LAN? (File, Sync, Work Offline). Can you access the
files then?

Patrick Schmid
 
R

Rainald Taesler

CraigP said:
Sorry for the confusing semantics...
Click to expand...

AFAICS we have to go further into semantics.
To me it still is not clear for what you are using the term "synch".
:-( :-(
I have a desktop and a TabletPC. The OneNote notebook was
originally
created on my desktop. I sync'd it to the Tablet.
Click to expand...

What did you do in so far?
Copy (synchronize with some synchronization tool) files from the
desktop to the TabletPC?

What makes me suspicious is the fact that you are wondering on not
seeing files in 'the "_onefiles" folders'
There should not be such kind of folders on the TabletPC at all. said:
When I disconnect
the Tablet from the LAN and work offline, I am able to see all the
OneNote information. Neither the icons for the embedded files are
on
the OneNote page, nor have the files been copied to the "_onefiles"
folders.
Click to expand...

Do you have any files in the "OneNote ..." subdirectory of "My
Documents".
There should be nothing except "Unfiled notes" (the later can be held
local on the TabletPC, but that's no must). Nothing else.

If you have any notebooks stored there, than you so far have been
working the wrong way.
With ON 2007 one does not store notebooks on the "mobile" device.
They way things work:
1.) Close all notebooks on the TabletPC (from the menu "File | Close
this notebook".
Remove everything form the "OneNote ..." folder in "My Documents"
(except "Unfiled notes.one".

2.) When the tablet is connected to the desktop open all of the
notebooks from the desktop's shared folder.

ON will cache all of the data locally (in a subdirectory of
%homepath%).
3.) As long as the computers are connected the data of all open
notebooks will be synched automatically.

4.) When the tablet is disconnected, ON works with the cached data.

5.) When reconnected, the data in the cache and the files on the
desktop will be synched.

That's practically all.

Is this the way you are doing things at present???

Rainald
 
P

Patrick Schmid

The _onefiles folder is within the ON cache directory in the Local
Settings folder.

Patrick Schmid
 
R

Rainald Taesler

Patrick said:
The _onefiles folder is within the ON cache directory in the Local
Settings folder.
Click to expand...

Very strange ...
I am having quite a number of subdirectories (folders) with the syntax
<sectionname>_onefiles
in "OneNote-Notebooks" in "My Documents" on my desktop PC.

I do not have any of those in %homepath%\local settings\application
data\Microsoft\OneNote\12.0\ , however.

Rainald
 
P

Patrick Schmid

I should have checked first before posting...
You are right, the _onefiles folder are within OneNote Notebooks and for
each section.

The folder I meant is called "OneNoteOfflineCache_Files" and it is in
....\local settings\application data\Microsoft\OneNote\12.0

Patrick Schmid
 
R

Rainald Taesler

Patrick said:
I should have checked first before posting...
Click to expand...

;-) :)
That's what I had done prior to developing my theory that the OP might
have duplicates from the desktop on his TabletPC said:
You are right, the _onefiles folder are within OneNote Notebooks and
for each section.

The folder I meant is called "OneNoteOfflineCache_Files" and it is
in
...\local settings\application data\Microsoft\OneNote\12.0
Click to expand...

OK, fine. So no weird things on my side in so far. One never knows ;-)

Rainald
 
G

Grant Robertson

I sync'd it to the Tablet.
Click to expand...

Unfortunately there are about 5 different ways to "sync" OneNote files
now and only one of them works correctly. There are also about 25
different ways to say that you sync'd the files and all of them are too
vague. One can no longer just write "I sync'd the files" and have anyone
know what you mean. Rather than list all the ways to do it wrong yet
again, I will ask you to refer to my previous post in this very thread.
As well as previous posts on this same topic. Until you have read them
and can explain to me EXACTLY what you have done I really don't feel like
prying the information out of you one bit at a time just so I can help
you.
 
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