Table of Contents

[Sil]

Version: 2008 Operating System: Mac OS X 10.5 (Leopard) Processor: Intel Hi. I'm a relative newcomer to Word for Mac (and an unschooled user of Word for PCs).

I'm trying to generate a TOC for an existing 26-page legal document. Heading 2 is a short phrase followed by a period. Paragraph follows. Example:

5.1. Taxes. Tenant shall have no responsibility for payment of any kind or portion of real property taxes or assessments with respect to the Premises or the real property upon which the Premises are situated.

When I select/highlight "5.1. Taxes" and assign it a style, the TOC captures the entire paragraph. Any way to exclude the following paragraph, aside from having every heading on a separate line from the paragraph?

Thanks.

 

[John McGhie]

Yes, there is, but it's complex and a PITA to do it

The TOC can be compiled from either Styles, or "Table Entry Fields".

First, you need to mark just the text you want to appear in your TOC, using
TC fields.

To do that, you have to Customise your toolbar to add a command that is not
normally visible. The Command is "MarkTableOfContentsEntry". Right-click
your toolbar, choose "Customise Toolbars and Menus", open the Commands tab,
find the command and drag it to your toolbar.

Now, select each piece of text you want in the TOC and click the command.

Now, go to the Insert menu and choose "Index and Tables". Open the Table of
Contents tab, click the Options button and disable the checkbox that says
"Build Table of Contents from Styles" then enable the similar checkbox at
the bottom that says "Table Entry Fields".

OK your way out and the generated TOC will contain only the headings you
marked.

Hope this helps

Version: 2008 Operating System: Mac OS X 10.5 (Leopard) Processor: Intel Hi.
I'm a relative newcomer to Word for Mac (and an unschooled user of Word for
PCs).

I'm trying to generate a TOC for an existing 26-page legal document. Heading
2 is a short phrase followed by a period. Paragraph follows. Example:

5.1. Taxes. Tenant shall have no responsibility for payment of any kind or
portion of real property taxes or assessments with respect to the Premises or
the real property upon which the Premises are situated.

When I select/highlight "5.1. Taxes" and assign it a style, the TOC captures
the entire paragraph. Any way to exclude the following paragraph, aside from
having every heading on a separate line from the paragraph?

Thanks.

This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

 

[Sil]

Thank you. You're right--it's PITA. Sil