Themes/templates

[pgflrob]

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel I work in an environment where more than one person works on the same PPT. One of the graphics people used the theme feature to create a company theme. Unfortunately I have no control over this.

I typically have to contribute a few slides to each of these presentations. However, when I do my work and contribute these slide, the company template/theme takes over and changes the colors and fonts (and a few other layout aspects). How can I "fix" my slides so that when they get added to the presentation they do not change. I am new to 2008 and do not really understand themes.

 

[pgflrob]

I am starting to understand themes, but have lots of questions. For example, does a theme travel with the powerpoint file? If someone sends me a deck using a custom theme, do I get it? What is confusing about this is that if you look at themes in the format palette you can customize and save a theme but it looks like it is a different file - correct? This is quite confusing.

If I change the theme (say color) and then send my slides back and they get combined what happens?

 

[CyberTaz]

Are you creating your slides in the presentation file itself, or are you
creating a separate file which they they then import to another file? It
sounds like the latter. If so the problem most likely lies with those doing
the import. I'm just guessing [hoping, actually] that they are using the
Insert> Slides From> Other Presentation method rather than copy/paste... And
assuming they're also using PPT 2008. They need to go one step further.

Using Insert> Slides From> Other Presentation have them choose the option
for 'Select slides to insert'. In the following dialog they need to tick the
checkbox for 'Keep design of original slides', the click 'Insert All'. That
enables the incoming slides to retain their own formatting regardless of
what Theme is applied in the destination file then or after-the-fact.

If they just use the option to 'Insert all slides' in the initial dialog it
bypasses that 'keep design' choice. The slides are reformatted based on the
current Theme in the target file & will continue to be under the control of
that presentation's Theme changes.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[Jim Gordon Mac MVP]

I am starting to understand themes, but have lots of questions. For
example, does a theme travel with the powerpoint file? If someone sends
me a deck using a custom theme, do I get it? What is confusing about
this is that if you look at themes in the format palette you can
customize and save a theme but it looks like it is a different file -
correct? This is quite confusing.

If I change the theme (say color) and then send my slides back and they
get combined what happens?

Although there is a much longer answer, the short answer is:

Template: A complete presentation including everything - slides
pictures, all content saved as a template (.potx) that can be used as a
starting point to make further refinements.

Theme: A collection of 12 primary colors, a font family, plus slide
masters and design masters. A theme can be saved as a (.thmx) file.

You open templates and get a copy of the saved file.
You can open themes and/or apply themes to any open presentation.

-Jim

 

[Steve Rindsberg]

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard)
Processor: Intel I work in an environment where more than one person
works on the same PPT. One of the graphics people used the theme
feature to create a company theme. Unfortunately I have no control
over this.

I typically have to contribute a few slides to each of these
presentations. However, when I do my work and contribute these
slide, the company template/theme takes over and changes the colors
and fonts (and a few other layout aspects). How can I "fix" my
slides so that when they get added to the presentation they do not
change. I am new to 2008 and do not really understand themes.

If you use "direct" colors rather than the scheme/theme colors, they
won't change when a new theme is applied. I don't have 2008 so someone
will have to explain where those are found, exactly.

If you start with a blank slide rather than one of the other layouts
and add your own text boxes rather than using PPT's "Click here to
<whatever>" placeholders, then new themes won't reformat your slides.

That said, consider whether it wouldn't be better for your slides to
assume the same layouts as the work of other people in the same
presentation. It might be better to allow it to change. Or not. Your
call.

 

[pgflrob]

Are you creating your slides in the presentation file itself, or are you

> creating a separate file which they they then import to another file? It
> sounds like the latter. If so the problem most likely lies with those doing
> the import. I'm just guessing [hoping, actually] that they are using the
> Insert> Slides From> Other Presentation method rather than copy/paste... And
> assuming they're also using PPT 2008. They need to go one step further.
>
> Using Insert> Slides From> Other Presentation have them choose the option
> for 'Select slides to insert'. In the following dialog they need to tick the
> checkbox for 'Keep design of original slides', the click 'Insert All'. That
> enables the incoming slides to retain their own formatting regardless of
> what Theme is applied in the destination file then or after-the-fact.
>
> If they just use the option to 'Insert all slides' in the initial dialog it
> bypasses that 'keep design' choice. The slides are reformatted based on the
> current Theme in the target file &amp; will continue to be under the control of
> that presentation's Theme changes.
>
> HTH |:>)
> Bob Jones
> [MVP] Office:Mac
>
>
>
> On 5/11/10 12:53 PM, in article (e-mail address removed)2ac0,
> &quot;[email protected]&quot; wrote:
>

> > Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel
> > I work in an environment where more than one person works on the same PPT.
> > One of the graphics people used the theme feature to create a company theme.
> > Unfortunately I have no control over this.
> >
> > I typically have to contribute a few slides to each of these presentations.
> > However, when I do my work and contribute these slide, the company
> > template/theme takes over and changes the colors and fonts (and a few other
> > layout aspects). How can I &quot;fix&quot; my slides so that when they get added to the
> > presentation they do not change. I am new to 2008 and do not really understand
> > themes.

>
>

Reply to Mr. Jones, Gordon &amp; Rindsberg and others. Thank you.

Mr. Jones, I don't know exactly how the slides I contribute gets &quot;merged&quot; into the final deck. I am not senior person on this and I am not sure the person that combines this knows any more than I do. I did take a final presentation and go to my slides and use the custom color feature on the palette to reset my colors and fonts but it really messes up other slides I did not work on.

Mr. Rindsberg (others) I think my mistake is using &quot;Quick Styles and Effects&quot;. Is that it? I suppose I need to figure out a different way to add the graphic elements and choose colors, etc. Correct.? If I do not use Quick Styles and Effects then the objects are not associated with a theme and will not change when &quot;merged&quot; into a presentation that is &quot;themed&quot;. Correct? I do not know what you mean by &quot;Click here to&quot; place holders. I start with a completely blank document...as far as I can tell. As far as your last comment that is on thing that is really weird. I design my charts and graphs (typically using rounded corner boxes with text) on a blank slide but once they get merged they have completely different colors and the odd thing is the presentations do not have these new colors elsewhere in the presentation. This leads me to believe the developer of this theme did not use &quot;Quick Styles and Effects.&quot;

By the way it appears the theme is &quot;Office Theme&quot; and yes, I just start with a blank, cmd-N, presentation, which shows up in &quot;Themes in Presentation&quot; but is not listed in &quot;Built in Themes&quot;. Odd, and it took me sometime this AM to figure this out.

I'm still wondering if there is some way to lock down the colors I chose for my charts and graphs, even though I think I used Quick Styles and Effects to build them; instead of going back and redoing everything from scratch. I suppose one kind of kludgy way to do this is import everything into Graphic Converted and save them as JPG?

Yes,

 

[pgflrob]

> > I am starting to understand themes, but have lots of questions. For
> > example, does a theme travel with the powerpoint file? If someone sends
> > me a deck using a custom theme, do I get it? What is confusing about
> > this is that if you look at themes in the format palette you can
> > customize and save a theme but it looks like it is a different file -
> > correct? This is quite confusing.
> >
> > If I change the theme (say color) and then send my slides back and they
> > get combined what happens?

>
> Although there is a much longer answer, the short answer is:
>
> Template: A complete presentation including everything - slides
> pictures, all content saved as a template (.potx) that can be used as a
> starting point to make further refinements.
>
> Theme: A collection of 12 primary colors, a font family, plus slide
> masters and design masters. A theme can be saved as a (.thmx) file.
>
> You open templates and get a copy of the saved file.
> You can open themes and/or apply themes to any open presentation.
>
> -Jim
>
> --
> Jim Gordon
> Mac MVP
> Co-author of Office 2008 for Mac All-in-One For Dummies
> http://tinyurl.com/Office-2008-for-Dummies
>

Yes, Mr Gordon, If you could point me to more info on themes and templates I would love it. I am trying to figure out how and which custom colors gets applied to each element.

 

[Jim Gordon Mac MVP]

Yes, Mr Gordon, If you could point me to more info on themes and
templates I would love it. I am trying to figure out how and which
custom colors gets applied to each element.

The simplest way to understand themes is to use Format > Theme colors.
That shows you the current colors for the theme used by the presentation
you're working on.

There's a lengthy discussion about themes in the All-in-one book.

A nice on-line explanation is here:
http://office.microsoft.com/en-us/powerpoint/HA103575281033.aspx

-Jim

 

[pgflrob]

Mr. Gordon, I just ordered your book from Amazon. Looks interesting. But in the meantime I think I boiled this down to a simple question.

Let me ask this as simply as I can:

I use the drawing tool bar tools to make illustrations for my slides that I do as part of a team. I do not have control over the presentation that these slides go into. I need these illustrations to not change colors. Is there a way to use the powerpoint's drawing tool bar to make these illustrations and &quot;lock down&quot; the colors/fonts so no matter which theme the presentation uses they are not changed.

I have thought about running them off to Graphic Converter and converting them to .jpg and copying the .jpg back in. But that seems a bit extreme. There has to be a way to use the drawing tool bar to create illustrations and lock down the colors. True?

 

[CyberTaz]

There is no way to "lock down" the colors - or anything else It is also
impossible to create a presentation that isn't controlled by a Theme... But
you're already on the right track. What you actually need to do is 'break
the link' between the objects you create & what the Theme used in the
presentation dictates. In order to do that, stay away from the 'Quick Styles
& Effects' as you realized in one of your earlier messages. They are all
tied to the Theme used in the file.

Instead, use 'Colors, Weights, & Fills' in the Formatting Palette, the
Format Shape dialog or the Fill/Line Color buttons on the Drawing Toolbar
BUT do not select from the Theme Colors. Use the 'Standard Colors' or select
'More Colors' from the Line/Fill color menus. If you do want to use a color
which is a part of a Theme's color scheme, determine what its RGB values are
& specify them in the 'Colors' dialog using the 'Color Sliders'. That
enables use of that color but severs the connection to the Theme.

Likewise, use the 'Shadow' & 'Reflection' groups to create your own effects
so they aren't altered by the Theme used in the presentation. If you use
Shadows set the shadow color as described above.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[pgflrob]

Mr. Jones. Thanks. This would make a great tip in MacWorld or MacLife. The transition to 2008 is not easy.

 

[Jim Gordon Mac MVP]

Mr. Jones. Thanks. This would make a great tip in MacWorld or MacLife.
The transition to 2008 is not easy.

Hi,

I see Bob Jones has already answered your question, and his advice is
right on the money.

Once the presentation leaves your hands, though, anyone can change any
aspect of what you did. If you really do want to, you can use File >
Save As and choose JPEG as the format and PowerPoint will turn your
slide show into a series of pictures for you.

If it's appropriate, you can use use SnapZPro, Camtasia, or QuickTime 10
to capture the presentation as a movie as you give it.

-Jim

 

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