Timesheet Actuals - Not Editable

[Brent99Admin]

As shared by another member in a previous post I'm having a problem with being able to enter actuals for a users timesheet. It was previously posted by Trevor "I've followed these steps; verified the proper settings in web access; checked project-file settings and re-published assignemnts. I've also removed the project from the project server and re-loaded from an mpp. The timesheet actual-work fields are still shaded/disabled. Any more suggestions?

I also need to ask...any more suggestions?

 

[Dale Howard [MVP]]

Brent99Admin --

Open the project in question and do the following:

1. Click Tools - Customize - Published Fields
2. Select the "Hours of work done per time period" option
3. Click OK
4. Click Collaborate - Publish - Republish Assignments
5. Click OK

Completing these steps will "push" the new method of tracking to each user's
timesheet for only this project. Any task assignments in which actual
progress has already been entered will not be changed for this project.
Hope this helps.

As shared by another member in a previous post I'm having a problem with

being able to enter actuals for a users timesheet. It was previously posted
by Trevor "I've followed these steps; verified the proper settings in web
access; checked project-file settings and re-published assignemnts. I've
also removed the project from the project server and re-loaded from an mpp.
The timesheet actual-work fields are still shaded/disabled. Any more
suggestions?"

 

[Dale Howard [MVP]]

Brent99Admin --

What is the default method selected in PWA? If it is not the "Hours of work
done...", then it should be. As the Project Server administrator, you
should select the default method of tracking progress in PWA that matches
your organization's reporting needs. You also have the option to "lock
down" this method so that none of the project manager's can change it in any
of their plans. So, please check your settings in PWA to confirm that you
have selected the correct method of tracking progress.

The reason that you are having problems with one particular plan is because
the method of tracking progress was set to something other than your default
method at the time the assignments were first published for that plan. It
is not a bug in the system. It simply indicates that all system settings
for Project Server need to be firmly established before the first project is
published. Otherwise, organizations will run into timesheet problems
similar to yours. Hope this helps.

Thank you for the update Dale but now I have a follow-up question: Why

must the option of 'Hours of work done...' be selected instead of 'Use the
default method set on Project Server. Doesn't this default the purpose of
being able to change just the Project Server and have it apply properly to
the project in PP2003?

Please let me know if this is a bug, feature, and reason for the action

that needs to be taken if you don't mind. Thanks again for the reply.

 

[Brent99Admin]

Thanks for the words of advice Dale on getting the environment solidified prior to even the first project being published. To answer your question, the setting in Project Server is set to 'Actual word done and work remaining'. This is selected because we want resources to enter both Actuals and ETCs for each of the tasks for which they have been assigned. The actual setting in the project plan was never changed from the default setting of 'Use the default method set on Project Server'. Therefore I would have expected that the Timesheet page in PS would have allowed the entry of both actuals on the right side of the grid and the ETC on the left side of the grid

With all of that being said when I have the 'Actual work done and work remaining' option selected in PS, and based on your previous instructions [which were exactly correct], I can enter in hours in the timesheet. However as soon as I change the option in Project to match Project Server 2003 [Actual work done and work remaining], actuals cannot be entered into the timesheet again. What am I missing? I'm also still unclear on why using 'Use the default....' setting in Tools-->Customize-->Published Fields in Project Professional does not honor the setting in Project Server. I'm not trying to be difficult but I would appreciate further explanation...if you have time.

 

[Gary L. Chefetz [MVP]]

Brent:

Without selecting the setting Dale mentioned in his first reply:

2. Select the "Hours of work done per time period" option

The system is behaving as designed.

Thanks for the words of advice Dale on getting the environment solidified

prior to even the first project being published. To answer your question,
the setting in Project Server is set to 'Actual word done and work
remaining'. This is selected because we want resources to enter both
Actuals and ETCs for each of the tasks for which they have been assigned.
The actual setting in the project plan was never changed from the default
setting of 'Use the default method set on Project Server'. Therefore I
would have expected that the Timesheet page in PS would have allowed the
entry of both actuals on the right side of the grid and the ETC on the left
side of the grid.

With all of that being said when I have the 'Actual work done and work

remaining' option selected in PS, and based on your previous instructions
[which were exactly correct], I can enter in hours in the timesheet.
However as soon as I change the option in Project to match Project Server
2003 [Actual work done and work remaining], actuals cannot be entered into
the timesheet again. What am I missing? I'm also still unclear on why
using 'Use the default....' setting in Tools-->Customize-->Published Fields
in Project Professional does not honor the setting in Project Server. I'm
not trying to be difficult but I would appreciate further explanation...if
you have time.