Timesheet Data Entry

[Dan]

In the daily view, all fields are grayed out. Users cannot enter Wor, Actual
Work, or Actual Ovt Work hours. However, in the Task Name View, fields for
Actual Work and Remaining Work are editable. Can anyone help?

thanks

Dan Latrimurti

 

[Dale Howard [MVP]]

Dan --

If you are a project manager, and your Project Server administrator has not
locked the default method of tracking progress, you can change the method of
tracking progress for each project by doing the following:

1. Open the project
2. Click Tools - Customize - Published Fields
3. Select the "Hours of work done per time period" option at the top of the
dialog
4. Click OK
5. Click Collaborate - Publish - Republish Assignments

Step #5 will "push" the new method of tracking progress to each user's
timesheet for the selected project. Repeat steps#1-5 for each project you
manage.

If you are the Project Server administrator and you wish everyone to use a
different method of tracking than the one currently selected, then do the
following:

1. Log into PWA with administrator permissions
2. Click the Admin menu
3. Click the Customize Project Web Access link
4. Select the "Hours of work done per day or per week" method of tracking
5. If appropriate, select the "Force project managers..." option to lock
down the method of tracking
6. Select the "Resources should report their hours worked every day" option
(or another option, if appropriate)
7. Specify your organization's definition of a "Current Task"
8. Click the Save Changes button
9. Ask every project manager to open every project and click Collaborate -
Publish - Republish Assignments

Hope this helps.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
Denver, Colorado
http://www.msprojectexperts.com
"We wrote the book on Project Server"

 

[Dan]

Hello Dale,
Thanks for the suggestion, however there was no affect on the timesheet. I
can only enter data in the "Actual Work" and "Remainig Work" fields in the
task pane. The pane containing the daily details is still greyed out and not
available to me. Do you have any other ideas you could share with me?

Thanks,m
Dan Latrimurti

 

[Dan]

Dale,

Just an observation. I executed your recommended precedure this morning and
at first I didn't notice anything differently. However, later I logged back
on to PWA and before I hadn't scrolled to the end of the task list, but this
time I did and to my surprise found that the very last task in the list no
longer had the daily detail fields grayed out! Curious, I say indeed. Does
this help possibly?

Regards,

Dan Latrimurti

 

[Dale Howard [MVP]]

Dan --

Are you a project manager or the Project Server administrator?

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
Denver, Colorado
http://www.msprojectexperts.com
"We wrote the book on Project Server"

 

[Dan]

Hi Dale,

The groups I have assigned to me are

Portfolio Mgr
Team Lead
Administrators
Project Managers
Resource Managers
TEm Members
Executives.

 

[Dale Howard [MVP]]

Dan --

OK, so it appears you are a Project Server administrator. Did you change
the default method of tracking progress to "Hours of work done per day or
per week" in PWA? Did you lock the method so project managers cannot change
it in their projects? Did you have EVERY project manager republish EVERY
project using Collaborate - Publish - Republish Assignments? Did you do the
same for every project you manage personally? If so, this should change the
timesheet for every resource in the system. Do know this, however: any
task assignment that already has progress entered against it WILL NOT be
changed and cannot be changed by this process. Hope this helps.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
Denver, Colorado
http://www.msprojectexperts.com
"We wrote the book on Project Server"

 

[Dan]

Dale,
Ok, so if there was some progress against a task, then I am not able to
toggle the methods of tracking regardless of what is done. True? Then this
explains the situation, I belive. I'll confirm and feedback to you the
results of my investigation.

Thanks,

Dan

 

[Dan]

Hello Dale,
I created a new task for a project and republished and indeed was able to
enter values in what is grayed out area for other tasks.

 

[Dale Howard [MVP]]

Dan --

Very good, my friend! Thanks for your patience.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
Denver, Colorado
http://www.msprojectexperts.com
"We wrote the book on Project Server"

 

[Dan]

Dale,

The gratitude is all mine. Thank you.

Dan

Dan --

Very good, my friend! Thanks for your patience.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
Denver, Colorado
http://www.msprojectexperts.com
"We wrote the book on Project Server"