Timesheet - hours automatically added

P

PeteK

Could someone help me understand a timesheet question.

Project Server 2007

On some projects when I create my timesheet, hours are automatically filled
in for the week. Under what situations does this occur and is there a way to
stop this from happening. Would setting the "Time entry by Timesheet only.
Users will Sync to update tasks" option under "Project User Update" resolve
my issue.

Thanks,
PeteK
 
M

Mike Mahoney

Could someone help me understand a timesheet question.

Project Server 2007

On some projects when I create my timesheet, hours are automatically filled
in for the week.  Under what situations does this occur and is there a way to
stop this from happening.  Would setting the "Time entry by Timesheet only.
Users will Sync to update tasks" option under "Project User Update" resolve
my issue.

Thanks,
PeteK
Click to expand...

Peter

I think you will find that tasks which have actual time already
entered on the timesheet are because the tasks in the published plan
have progress in that time period, in which case you need to review
the end-to-end update process.

regards

Mike
 
P

PeteK

Mike,

How could the system know that? If a task that is 20 hours over 10 days and
the resource puts in 15 hours the first week (5 days), do you know if the
system will automatically put in 5 hours for the second week (5 days)?

Thanks,
Pete
 
M

Mike Mahoney

Mike,

How could the system know that?  If a task that is 20 hours over 10 daysand
the resource puts in 15 hours the first week (5 days), do you know if the
system will automatically put in 5 hours for the second week (5 days)?

Thanks,
Pete





- Show quoted text -
Click to expand...

Pete

At any time the project manager can progress a task independently from
information received via my tasks update. For example in the task you
describe, the team member submits an update of 5 hours in the first
week (15 hours remaining). In the PM's judgement the task is 75%
complete and enters this value, MSP wil now assume an actual of 15
hours (10 in the first week and 5 in the second, with 5 remaining).
Clearly it would be better for the PM to accept the update and set
remaining work to 5 hours and not enter percent complete but for
illustration purposes stick with the scenario. After the plan is
publishe an the team member creates the next weeks timesheet then it
will be pre-populated with 5 hours in the actual row (which he could
overwrite).

Clearly there is a relationship between timesheet actual, My task
actual and MSP actual hours but they can be different (not a great
idea). Under task settings there is an option Protect User updates
which fixes the relationship between all three. But note setting them
can prove restrictive to project planning and updating.

regards

Mike
 
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