Timesheets - 2007

M

Michelle

If a user updates their admin timesheet - i.e. adds vacation time, should
that then show in the resource availibilty in PWA once it has been submitted
& processed?
 
D

Dale Howard [MVP]

Michelle --

This is an excellent question! If the Project Server administrator leaves
the default Work Type setting as Nonworking and the Approve field set to Yes
for the Vacation category on the Edit or Create Administrative Time page in
PWA, then here's what happens:

1. Resource clicks the Plan Administrative Time button on the My Timesheets
page.
2. Resource enters 5 days of Vacation time in the future and saves it.
3. Timesheet Manager approves the 5 days of future Vacation time.
4. Project Server 2007 adds the Vacation nonworking time as a new
nonworking instance on the resource's calendar in the Enterprise Resource
Pool.
5. Project Server 2007 adjusts the resource's future availability, based on
the nonworking time Vacation instance.

If your Project Server administrator has changed the Vacation category in
any other way, then the above process would not necessarily work the way I
have detailed. Hope this helps.
 
M

Michelle

Hi Dale, thankyou very much for the straightforward explanation. I am the
Project Server Administrator, but am fairly new to it so am trying to apply
what I know from PS 2003 to PS 2007 and there are obviously some diffrences.
I've not had much to do with timesheets so far, so your help is invaluable!

I am struggling to get hold of your book here in the UK but rest assured I
will be purchasing it - the one I have for PS 2003 has been a great help.
 
D

Dale Howard [MVP]

Michelle --

Your are more than welcome for the help! Our Project Server 2007 book for
project managers is available right now on our Web site at:

http://www.projectserverbooks.com

I believe we ship tot he UK. Our Project Server 2007 book for
administrators comes out this month. Thanks for your support! :)
 
M

Michelle

sorry Dale, another question on this subject. I have confirmed that the
Vacation time shows on the relevant resources calendar when adding resources
to a project, however, the Vacation time that has been allocated to that
Resource doesn't seem to be reflected in the "View Availibilty" chart in
Resource Centre in PWA. Am I missing something somewhere?
 
M

Michelle

skip that last question - it just took a wile for the data to be updated.

thanks again
 
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