Timesheets

K

Kim

I created an MSP 3 months ago, unfortunately while we were in the process of setting up the enterprise the timesheet functionality had been left to the very end. The timesheets exist, however, I am manually generating timesheets for the staff to use. I am manually updating the plan using the task usage view. When I save the plan I am asked if I want to sync the plan with the actuals, there is no data in the actuals. The manual process is time intensive, is there anyway I can link up the information so all of the updates come across and I can ask the team members to start using the timesheet feature? Any advice would be really helpful.
 
G

Gary L. Chefetz [MVP]

Kim:

If I understand you correctly, you need to turn off the managed time periods
and use the republish feature from the Collaborate menu and select the
overwrite actuals in PWA selection when republishing each project plan. This
will push the actuals you recorded in the plans, out to the assignments and
the timesheets. Once you do this, you can turn managed time periods on
again.




Kim said:
I created an MSP 3 months ago, unfortunately while we were in the process
of setting up the enterprise the timesheet functionality had been left to
the very end. The timesheets exist, however, I am manually generating
timesheets for the staff to use. I am manually updating the plan using the
task usage view. When I save the plan I am asked if I want to sync the plan
with the actuals, there is no data in the actuals. The manual process is
time intensive, is there anyway I can link up the information so all of the
updates come across and I can ask the team members to start using the
timesheet feature? Any advice would be really helpful.
 
K

Kim

Hi Gary

Thank you for your response!!!!! Can you guide me to where I would turn off the managed time periods.

Many thanks
Kim
 
D

Dale Howard [MVP]

Kim --

Assuming you are serving as the manager of the project, log into PWA and go
to the Updates page. This is where the project manager accepts or rejects
the task updates from each team member, and where the updates are processed
into the Microsoft Project plan. Hope this helps.

--
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
Denver, Colorado
http://www.msprojectexperts.com
"We wrote the book on Project Server"


Kim said:
Gary,

I figured out where to turn off the managed time periods. I am trying to
figure out how everything syncs together. I have one further question:
When I turn the managed periods back on and ask the team members to update
their timesheets on Friday. an email is sent to the approver for approval
after the timesheet is submitted. Once the timesheet is approved, how is
the approved information published to the plan? BTW, I am the approver
until we set up the management team.
 

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