To Do Lists

[Kilen]

I've created a to do list for a group of resources in our Global Resource
Pool, but they cannot see the WHOLE list, even though I have selected that
all resources who are included on this to do list are allowed to view all
tasks in this to-do list. All they are able to see is their tasks in their
task centre. Is there a permission that is preventing them from seeing the
whole list or what is the issue?

Thx!

 

[JulieS]

Hi Kilen,

If you have not done so already, I suggest re-posting your question to
the Project Server Newsgroup (microsoft.public.project.server).

Although the server gurus do visit all project newsgroups, they spend
more time in the server newsgroup. This newsgroup is focused on MS
Project without server and the server newsgroup is focused on Project
Server and PWA.

I hope this helps.
Julie

Visit http://project.mvps.org/ for the FAQs and additional information
about Microsoft Project

 

[Dale Howard [MVP]]

Kilen --

Your question is an excellent one, my friend! If the resources assigned to
tasks in a To-Do List are allowed to see all of the tasks, exactly WHERE can
they see the tasks in PWA? Amazingly enough, it is NOT on their PWA
timesheet page.

Instead, your Project Server administrator would need to edit the My Tasks
category to include at least one Project Center view (such as the Summary
view) and one Project view (such as the Tasks Summary view). This action
would allow team members to access the Project Center page and see their own
projects AND To-Do Lists. When your team members access the Project Center
page, they would need to click the View Options tab and select the "Show
to-do lists" option, if it is not already selected. This will allow them to
see the names of each To-Do list to which they are assigned at least one
task. To view ALL of the To-Do list tasks, the team members would simply
need to click the name of the To-Do list whose tasks they wish to see. The
detailed Project view will show all of the To-Do list tasks. Amazing, eh?
Hope this helps.

 

[Kilen]

Everything is set up as you have described, yet they still cannot see the To
Do List.

- My Tasks Category has at least one Project Centre View and one Project View
- The View Options tab is checked off to select "Show to-do lists"

At the moment, the resources are working from a terminal server environment.
Could this be preventing them from seeing some information?

I am at a loss!!!

 

[Dale Howard [MVP]]

Kilen --

Out of curiosity, can your team members see the projects to which they are
assigned in the Project Center view? Let us know.

 

[Kilen]

Hi Dale,

Yes they can. The permission for My Tasks "Allow users in this category to
view all projects in which they are a team member" has been checked off.

Thx!

 

[Kilen]

I should clarify that by saying "checked off" I mean the permission has been
turned on.

 

[Dale Howard [MVP]]

Kilen --

I'm running out of ideas. Have you changed the default permissions for
members of the Team Members group to anything other than the default
settings? If so, what changes have you made? I cannot reproduce your
problem on my Project Server 2003 system with all defaults in place for
members of the Team Members group. Let us know.

 

[Kilen]

Hi Dale,

I think that my problem may have something to do with the fact that we are
running our Project Server sessions on Terminal Server at the moment, as we
are await licences for all the users. Once we have everyone working off
their desktops, then it might go away....or maybe not!

I'll be back to ask more questions if needed.

Thanks!

 

[j0j0]

I was wondering how you created the To Do List in the first place?

 

[Kilen]

Go into your Project Centre and in the shade menu on the left there is a link
called "Create a new personal or shared to-do list". Press this and follow
the steps it outlines in creating a to do list. It's pretty simple!