Outlook shows both the fax numbers (where present) as well as the email
address when addressing an email. I understand that this was so you could
send a message via either transport depending upon your contact.
However, if you do not use fax on your system, then having the fax address
displayed becomes a nuisance. Both because it displays an entry in the
addressing dialogue window for each fax number configured as well as the
email address, and when you expect Outlook to resolve the name
automatically
it does not know which of the addresses for that contact you wish to use -
showing the squiggly red line.
It is possible to suppress the fax entry in the address dialogue by
prefixing the Fax Number for the contact with a non-numercal character or
string e.g. Fax: 01234 345 678.
If you have a number of entries to manage in this way, then you may wish
to
consider an add-in that will automate the task and allow you to select
such
as that found at
http://www.websetters.co.uk/WSAddIns/Fax Display Manager/Index.htm
It resolves these issues by managing your contacts, hiding the fax entry
when addressing emails but still showing the details in the contacts
folder.
Regards
Graeme
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