TOC using paragraph numbers instead of Page numbers

C

cmac

Greetings

Im looking to see if i can replace the page numbers in a TOC with paragraph numbers. I basically am making a document that eventually gets converted into PDF and then concatonated with a few other documents. The part of the document that has reference to pages i want to iliminate as once they are merged into the PDF the page numbers of the document are eralivant. So essentially i want to use paragraph numbers as the reference instead of the page number. IS THIS POSSIBLE

I look forward to anyones advis

thanks in advanc

cma

PS if you choose to email me directly please use the word TOC in the subject. That will allow your email not to be detected as spam :>
 
C

cmac

What i also found is that although the paragraph number is on the left hand side of the body of the document i need the paragraph number to show on the right hand side of my Table of Contents

hmm

Anythoughts
 
D

Dayo Mitchell

First of all, last I used PDF, and it was an older version, so perhaps this
has changed, it didn't change page numbers from what Word had. If you are
combining the documents in word, simply be sure to update all fields before
converting to PDF, and references to page numbers should all update. (use
Word's cross-reference feature to create the reference to the page, the TOC
is going to be irrelevant to this process, as far as I can tell from what
you are describing).

If you are converting the doc to PDF then merging it, I think the page
numbers won't get changed by PDF, so references to page numbers should still
work fine, but chapter numbering (e.g., see page A-5) will likely be more
convenient to your eventual reader.

So figure out exactly what will happen to the doc in the future, and whether
PDF renumbers documents in the version you are using, because you may not
need to use paragraph numbers instead of page numbers at all. And
investigate Word's cross-reference feature, which will allow your references
to a page to be automatically updated to match new pagination.

DM
 
C

cmac

Thanks for anwsering my thread. Just to clarify, i will be combining mutliple documents from different sources (html,yadda,yadda,yadda) into the final end product being a PDF. When the user is referencing a page that is is in the TOC it may be page 100 in the PDF but that specific part of the file that was merged into the PDF realy only had 12 pages so the TOC is incorrect. I hope that makes sence. Essentially 12 document are going to be merged. There is only one part of that document that has a TOC (from word) but is located near the middle of the PDF. So when it is referenced in part of the PDF i would like the usre to be able to see the bookmarks on the right side of the PDF (this is how they navigate) and then once they are in the section that has the TOC (this is where the pages do not coenside with each other by virtue of how and where it was placed (merged) into the Adobe doc) they can reference this section of the document bia its paragraph number instead of the page number

Wow i hope that makes sence. I look forward to anyones responce on this. THank again
 
D

Dayo Mitchell

It made sense after some study. :)

Another possible option, requiring some manual adaptation. Combine all the
documents previous to the Word doc into the PDF. See how many pages it is.
Format your Word doc to start page numbering at the next number after that,
then update the TOC and it should be correct. Then save as PDF and insert it
into the combined PDF. Such manual fudges can be annoying, although since
one doesn't edit PDFs, it shouldn't have to manually updated too many times,
and it may be easier for your readers to follow a consistent page numbering
scheme.

But if that isn't an option, then I can see why you would need paragraph
numbering. To restate, sounds like your doc needs to show paragraph numbers
somewhere, either in the margin or at the beginning of each para, and you
need a TOC that lists those paragraph numbers.

One more clarification: "Reference" was also confusing, because it sounded
as though you had cross-references within the document (blah blah blah see
page 5 blah blah blah) that also needed to be updated. Do you? In that
case, you would also need to change those to blah blah blah see para 15 blah
blah blah.

Okay, sorry, I've clarified your problem for myself, but can't help you
much. I vaguely think that you would need to insert fields to number each
paragraph, then construct a TOC out of bookmarks to those fields, but I'm
not good enough to know how or even direct you to the correct Help topics or
terms. Word's paragraph numbering function is handled through outline
numbering, which is a complicated topic in itself.
<URL: http://www.shaunakelly.com/word/numbering/OutlineNumbering.html>

One Possibility: Conceivably, you could apply outline numbering, and then
type the TOC yourself, inserting a cross-reference to each paragraph number.
Or even generate a TOC without page numbers, then add the cross-references
to each entry. Although again, this is the type of manual kludge that is
only a good idea when you are completely done with editing the doc, and
should probably be done on a copy.

If neither of my suggestions works for you, and no one else chimes in soon,
I would suggest you repost to the group that is devoted to numbering
(microsoft.public.word.numbering) and take some time over stating your needs
very clearly, as I suspect you got few answers here because people were
confused. Make it clear not all your documents are from Word. Using
paragraphs for separate points instead of one long para will help. State
version of word, and don't expect anyone to email you privately, as they
generally won't.

Hope something helped,
DM
 
D

Dayo Mitchell

PS. To previous long message, there might be a relatively simple way to do
what you first asked. Setting up proper outline numbering instead of using
the Format | Bullets and Numbering dialog should allow you to create a TOC
that includes the outline numbering information. You might have to accept
the numbers at the left of the TOC instead of the right, or conceivably
there's a TOC switch that would fix that. You can certainly turn off the
page numbers.

For numbering, start here:
See: How to create numbered headings or outline numbering in your Word
document
<URL: http://www.shaunakelly.com/word/numbering/OutlineNumbering.html>.

For TOC switches, see here:
http://word.mvps.org/faqs/formatting/TOCSwitches.htm

DM
 
C

cmac

Day

Thanks for all your assistance. I appreciated you articulating the problem. You did a much better job than I. Im glad you see my delema. Im going to keep on trying as you suggested and see what happens

Thanks again for taking the time to reply to my post
 
D

Dayo Mitchell

You're welcome. If you cut through all my gammon, there are about three
workable suggestions in there, though an addition--using the Format |
Bullets and Numbering dialog would let you use the cross-references in the
manual TOC, you wouldn't have to set up full outline numbering first. The
B&N dialog is not all that stable, but if you just need something temporary
to convert immediately to PDF, and won't be editing the doc further, doing
it on a copy should be safe.

Dayo
 
Top