Track Changes and Reviewer/date/time stamp

[JMC]

Scenario:
Create a table that reviewers will update and then turn on Track Changes
(Draft A).
The table is then populated with reviewer comments. Holding the cursor over
the comment shows who and when the comment was entered.
Now, with track changes still turned on, the author of the file copies and
pastes the above table into the same file and removes the comments. This
becomes Draft B for comments and the Draft B portion is then updated by
reviewers again.
When holding the cursor over the Draft B comments, it shows the name/date of
the author instead of the person who entered the comment.

The only way to record the name of the person who has added the comment to
Draft B is to accept the change of adding the table prior to letting anyone
add comments. Or turn off track changes prior to copying the table and
hopefully remember to turn it on again.

Is this how Word was intended to work?
Note: currently using Word 2007 but checked some older 2003 docs and same
issue occurs.

 

[John_McGhie_[MVP]]

Yes, that's all working as normal.

When you copy tracked changes, the "deletions" are removed on paste, and the
"insertions" are labelled with the author who performed the paste.

Turn OFF tracked changes to make the version update is the recommended way
of handling this.

You would be better off to Save As to a new document, then resolve the
changes in the new version (no cutting and pasting needed).

Cheers

Scenario:
Create a table that reviewers will update and then turn on Track Changes
(Draft A).
The table is then populated with reviewer comments. Holding the cursor over
the comment shows who and when the comment was entered.
Now, with track changes still turned on, the author of the file copies and
pastes the above table into the same file and removes the comments. This
becomes Draft B for comments and the Draft B portion is then updated by
reviewers again.
When holding the cursor over the Draft B comments, it shows the name/date of
the author instead of the person who entered the comment.

The only way to record the name of the person who has added the comment to
Draft B is to accept the change of adding the table prior to letting anyone
add comments. Or turn off track changes prior to copying the table and
hopefully remember to turn it on again.

Is this how Word was intended to work?
Note: currently using Word 2007 but checked some older 2003 docs and same
issue occurs.

--

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matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]