Transfering Outlook Files to a new computer (Using Outlook 2007)

[Danny Boy]

I recently bought a new computer (PC), and want to move my Outlook Account
Information (Mail, Calendar, Contacts and Tasks) over to the new computer
without having to re-enter everything by hand. I used to have AOL (sorry),
and I knew the AOL folder (pfc folder) to copy and paste which stored
everything with ease. I merely kept a copy of that AOL pfc folder on a data
stick so if ever I had a computer crash, or bought a new computer, all my AOL
address book and contact information could be easily transfered. I do not
know how to find or access this information (folders/files) with Outlook.

I obviously want to transfer the following folders: Mail, Calendar, Contacts
and Tasks to be able to use them on my new computer. I'm using Outlook 2007.

Thanks for helping,

Best,

Dan

 

[Shawn76 via OfficeKB.com]

Danny,

TO move all your info over to another pc,this is what you will need to do.

1.) Open Outlook
2.) Click File
3.) Click Import/Export
4.) Export to a file > Personal Folder File > highlight the top folder
(mailbox name) and check the include subfolders box >
5.) Browse to the location that you would like to save the PST file (i.e.
your desktop)
6.) Click Finish

This saves all of your information to a .pst file. Copy that .pst file to a
flash drive, and copy it to your new pc. Then on your new pc:

1. Open Outlook
2.) Click File
3.) Click Import/Export
4.) Highlight "Import from another program or file " > Click Next.
5.) In the menu that comes up, select "Personal Folder File (.pst)" and then
select Next.
6.) Select "Do not import duplicates" so you don’t forget this later. You
will now need to browse to the location that the PST file is located at.
Click on Browse and goto where you saved the .pst file
7.) Check the box that says Include subfolders. Select Import items into the
same folder in. Choose yourself from the drop down list. Click Finish...and
that’s it!

 

[Gordon]

Danny,

TO move all your info over to another pc,this is what you will need to do.

1.) Open Outlook
2.) Click File
3.) Click Import/Export

No NO NO!

You do NOT use the import/export function to move Outlook data from one
instance to another.
This is posted DAILY at least on all the Outlook groups.

 

[Gordon]

I recently bought a new computer (PC), and want to move my Outlook Account
Information (Mail, Calendar, Contacts and Tasks) over to the new computer
without having to re-enter everything by hand. I used to have AOL (sorry),
and I knew the AOL folder (pfc folder) to copy and paste which stored
everything with ease. I merely kept a copy of that AOL pfc folder on a
data
stick so if ever I had a computer crash, or bought a new computer, all my
AOL
address book and contact information could be easily transfered. I do not
know how to find or access this information (folders/files) with Outlook.

I obviously want to transfer the following folders: Mail, Calendar,
Contacts
and Tasks to be able to use them on my new computer. I'm using Outlook
2007.

Thanks for helping,

Best,

Dan

IGNORE the response to use import/export. That will only cause you grief.

here's the correct way to do it:

How to backup and restore Outlook

http://www.howto-outlook.com/howto/backupandrestore.htm
http://www.slipstick.com/config/backup.htm
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx

There is out-dated information on some of these pages, specifically with
regard to Outlook 2003 and 2007.

The main points to note:
1. Do NOT use the import/export function to move Outlook data from one
version to another - all you need to do is to copy the pst file, with
Outlook closed.

2. Do NOT paste the copied pst file into the default location - paste into
(for example) your Documents folder and then do File-Open-Outlook Data File
within Outlook.

 

[Danny Boy]

Thanks for the URL links Gordon. I will review these. My present PC is
getting to the end of its life, and I obviously dont want to lose what I have
on my Outlook 2007 (mail, calendar, contacts and tasks). It's my intent to
follow your instructions, and put these backup files (pst I believe) on my
external hard drvie, and then restore everything once I buy a new computer.

Best,

Dan

 

[Gordon]

Thanks for the URL links Gordon. I will review these. My present PC is
getting to the end of its life, and I obviously dont want to lose what I
have
on my Outlook 2007 (mail, calendar, contacts and tasks). It's my intent to
follow your instructions, and put these backup files (pst I believe) on my
external hard drvie, and then restore everything once I buy a new
computer.

Good luck! Let us know how you get on...

 

[Brian Tillman [MVP-Outlook]]

TO move all your info over to another pc,this is what you will need to do.

1.) Open Outlook
2.) Click File
3.) Click Import/Export
4.) Export to a file > Personal Folder File > highlight the top folder
(mailbox name) and check the include subfolders box >
5.) Browse to the location that you would like to save the PST file (i.e.
your desktop)
6.) Click Finish

Bzzt. Sorry, but thanks for playing.

Import/Export is definitely not the proper way to do this. Just copy the
EXISTING PST and reuse it on the new PC.

 

[Terry R.]

On 2/25/2010 7:52 AM On a whim, Danny Boy pounded out on the keyboard

Thanks for the URL links Gordon. I will review these. My present PC is
getting to the end of its life, and I obviously dont want to lose what I have
on my Outlook 2007 (mail, calendar, contacts and tasks). It's my intent to
follow your instructions, and put these backup files (pst I believe) on my
external hard drvie, and then restore everything once I buy a new computer.

Best,

Dan

Hi Danny,

One thing many OL users overlook is copying their .NK2 file over. They
don't realize it is the file that is used to "remember" all those email
addresses typed in (Autocomplete).

It is mentioned in one of the links but easily overlooked.



Terry R.