Trying to copy the Document Map

[Jack]

I know you fine folks have often warned people away from using the
Document Map (or Navigation Pane) in Word 2004, but frankly I have
learned a number of tricks that make it invaluable for the large
research projects I am often assigned. Thanks to a lot of custom
keyboard shortcuts that I've created I can tame the beast fairly well.
But one thing I have never figured out is how to copy the headers in
the Document Map panel.

Specifically, I would like to ask Word in Outline mode to display only
the 1st level of headers, and then copy that list without all the sub-
levels of information coming along with it. For example, if a client
wants a list of the companies I am researching, and I have created the
Document Map to give each company name a level one header priority,
the only way I can provide that list to the client (without the dozens
of pages of notes each header represents tagging along) is to headers
in Outline mode and create a screen grab of them. Do you have any
better solutions? (I'm on an iMac, running OS 10.5.7, Word 2004 vers.
11.5.5)

Many thanks for all I have learned from this site in the past.

 

[John McGhie]

{Chortle} Now you know why we recommend against using Document Map

Actually, I use it myself, but the secret is that the document must already
be formatted with Styles before you turn Document Map on. If it isn't,
Document Map will "guess" where the headings are, which can be quite
disconcerting..

Make sure you are not confusing the terms "Headers" and "Headings". Headers
are the "running headers" of the document. They are stored in the section
breaks. To copy headers you must copy the section break (which means: the
whole document if there are no section breaks other than the default section
break in the document).

The Outline View works, not on the style, but on the "Outline Level", which
is a property of the Heading styles, but it can be a property of any other
style.

However, when you copy a lump of Outline View, you copy the whole thing, not
just the visible levels.

To work around this, I just insert a Table Of Contents. Set it to pick up
only the levels you are interested in.

Then copy that.

Please post back if you need more detail than that...

Cheers

I know you fine folks have often warned people away from using the
Document Map (or Navigation Pane) in Word 2004, but frankly I have
learned a number of tricks that make it invaluable for the large
research projects I am often assigned. Thanks to a lot of custom
keyboard shortcuts that I've created I can tame the beast fairly well.
But one thing I have never figured out is how to copy the headers in
the Document Map panel.

Specifically, I would like to ask Word in Outline mode to display only
the 1st level of headers, and then copy that list without all the sub-
levels of information coming along with it. For example, if a client
wants a list of the companies I am researching, and I have created the
Document Map to give each company name a level one header priority,
the only way I can provide that list to the client (without the dozens
of pages of notes each header represents tagging along) is to headers
in Outline mode and create a screen grab of them. Do you have any
better solutions? (I'm on an iMac, running OS 10.5.7, Word 2004 vers.
11.5.5)

Many thanks for all I have learned from this site in the past.

This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

--

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410
+61 4 1209 1410, mailto:[email protected]

 

[CyberTaz]

If your Headings are all formatted using the same Style try this:

Click in one of the headings, On the Formatting Palette> Styles Group click
Select All, then copy & use Edit> Paste Special> Styled Text.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[Macbeacher]

If your Headings are all formatted using the same Style try this:

Click in one of the headings, On the Formatting Palette> Styles Group click
Select All, then copy & use Edit> Paste Special> Styled Text.

HTH |:>)
Bob Jones
[MVP] Office:Mac

Bob.

You are absolutely brilliant. Once I figured out that “Formatting
Palette” was actually under the “View” pulldown I did as you suggested
and was able to copy all the “Heading 1” entries without their
ancillary information from sub-headings tagging along.

Many thanks. You have provided me with a very valuable tool.

I’d like to try John’s suggestion of creating a Table of Contents out
of those Heading 1 entries, but have not figured that out yet. John,
can you be more specific?

 

[CyberTaz]

Bob.

You are absolutely brilliant. Once I figured out that ³Formatting
Palette² was actually under the ³View² pulldown I did as you suggested
and was able to copy all the ³Heading 1² entries without their
ancillary information from sub-headings tagging along.

Many thanks. You have provided me with a very valuable tool.

I¹d like to try John¹s suggestion of creating a Table of Contents out
of those Heading 1 entries, but have not figured that out yet. John,
can you be more specific?

Glad you like it -- Sorry I wasn't more explicit but I just figured a
veteran would know what I meant There's also a button on the Standard
Toolbar immediately to the left of the Zoom box... At least it's there by
default. You can use that to toggle the FP on/off as well.

John was referring to the automatic TOC feature in Insert> Index & Tables>
Table of Contents. If you just want your Level 1 Headings you can specify
that on the main page of the dialog [lower left corner]. If you want only
certain levels other than Level 1 you can click the Options button to
reassign the levels.

Regards |:>)
Bob Jones
[MVP] Office:Mac