turning tables into labels, possible?

[strawberryangel83]

someone sent me a mailing list as a table that has over 100 names on there.
can i just convert the table into a mailing label format and print, so i wont
have to start a new contact list in access and retype all that info again?
the table has columns for: first name, last name, address, city, state, zip.
can i even do a mail merge? i want simple. i dont care how it's done. i
want a simple mail out without having to retype all of this. it's in
microsoft word 2007. thanks a bunch

 

[Suzanne S. Barnhill]

See http://www.word.mvps.org/FAQs/MailMerge/ConvertAdrsToDatafile.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Doug Robbins - Word MVP]

See “Convert Labels into Mail Merge Data File†on fellow MVP Graham Mayor’s
website at:
http://www.gmayor.com/convert_labels_into_mail_merge.htm


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

 

[Jay Freedman]

And perhaps more useful -- since your addresses are already in the
table format that can serve as a mail merge data source -- is another
of Graham's articles,
http://www.gmayor.com/merge_labels_with_word_2007.htm

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

 

[strawberryangel83]

The thing is, first name and last name are in two separate columns. when i
combine them, the first name is on top, and the last name is on bottom,
separated by a paragraph mark. How do i merge the cells so the first and
last names are side by side?

 

[Suzanne S. Barnhill]

Well, you really don't want to merge them for a data source. Leaving them in
separate fields allows you to sort by last name.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[strawberryangel83]

That's what the instructions say to do that Jay posted. His post seems like
what I want to do.

The addresses are in a table with each column having: last name, first name,
address, city, state, and zip. How do i make these into labels without
having to go and retype all these? I don't care if I have to do mail merge
and just labels.

What do you feel is the best route? Thank you so much for this.

 

[Graham Mayor]

Use the method described at
http://www.gmayor.com/merge_labels_with_word_2007.htm to create a label
merge, with your table as the attached data source. Insert the fields in the
first cell in the layout that you require and follow the instructions to
propagate them to the other cells. Merge to a new document or the printer.

--
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Graham Mayor - Word MVP


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[strawberryangel83]

OK, i did that. now a box comes up saying something about header delimiters.
i dont know what to do with that. this is what happened when i did what Jay
posted.

 

[strawberryangel83]

hey!!!! i just figured it out. i had to convert the table to text and
separate them with tab marks. save as, then just go and do a regular merge
for labels using the save as document. was that what you all were trying to
tell me to do?

 

[Suzanne S. Barnhill]

No. It's possible you need to add a heading row to your table so that Word
has something to call the merge fields.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[strawberryangel83]

The labels are done and everything. What i described below is what I needed
to do. There was a header row. However, there needed to be header row
delimiters to separate the data. So I chose for tabs to be the separaters.

 

[Suzanne S. Barnhill]

But there was no need to convert the table to text. Word is quite happy with
a table as a data source; I use them all the time.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org