unforeseen costs

L

lynne baker

We use an external resource to write some software for us.
We have entered this into our plan, along with its associated cost.
Sometime down the line we realised that we missed a bit and we had to
ask them to do some extra work.
We would like to add in the extra cost, keeping this additional
expense separate from the original cost, so that we can report on the
variance at the end of the project.
Please can you tell me how best to do this?
many thanks
lynne
 
D

Dale Howard

Lynne --

If you are not concerned about tracking the extra hours the resource spent
on the task, but only want to track the extra cost, then I would do the
following:

1. Apply the Gantt Chart view
2. Apply the Cost table (View - Table - Cost)
3. Enter the total extra costs for the external resource in the Fixed Cost
columns for the affected tasks
4. Add a note to each affected task to document the reason for the Fixed
Cost amount(s)

The Fixed Cost will be added to the total cost of each task, and will show
as variance against your original project baseline. Hope this helps.
 
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