Using Grayscale to Cut and Paste PowerPoint Slide into Word?

[Tom Baxter]

PowerPoint allows the capability of viewing a slide in Grayscale and
editing it without changing the underlying color scheme. Very useful
for printing color slides on black and white printers.

PowerPoint slides can be copied and pasted into Word. (PowerPoint's
view note pages; click on the slide image at top of page, copy, go into
Word, paste.) However, when this is done, the grayscale editing is
ignored and the full color is inserted into the Word document. Not
good for printing on black and white printers.

Is there a way to copy and paste from PowerPoint into Word in such a
way as to retain the grayscale editing? Our current workaround is to
create two versions of the PowerPoint slides: one file in color for
display to an audience, and a totally black and white file version used
for copy and paste into Word. This works, but means that any change to
the slides must be made in 2 different files.

 

[Ute Simon]

Is there a way to copy and paste from PowerPoint into Word in such a

way as to retain the grayscale editing? Our current workaround is to
create two versions of the PowerPoint slides: one file in color for
display to an audience, and a totally black and white file version used
for copy and paste into Word. This works, but means that any change to
the slides must be made in 2 different files.

If you stick to the eight colors of the color scheme when creating slides,
you can create an additional greyscale color scheme and apply that to the
master before copying the slides. Change back to the colorful color scheme
when you need the color version.

Best regards,
Ute

 

[Bill Dilworth]

While my add-in does not use 'true PowerPoint grayscale settings' it does
offer a grayscale option.

Have a look at http://billdilworth.mvps.org/SlideIntoWord.htm and see if it
will meet your needs for the handouts.


--
Bill Dilworth
A proud member of the Microsoft PPT MVP Team
Users helping fellow users.
http://billdilworth.mvps.org
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vestprog2@ Please read the PowerPoint FAQ pages.
yahoo. They answer most of our questions.
com www.pptfaq.com
..

 

[Echo S]

What everyone else said and also...

What you want works in PPT 97 and 2000, but it doesn't work in PPT 2002 or
2003. I suggest you create your handouts in PPT 97 or 2000. In fact, you can
use File | Send to Word instead of copy/pasting each slide thumbnail
individually.

When you are in grayscale or black and white view (View | Grayscale or View
| Black and White) in PPT 2000, make sure you are in Normal View (as opposed
to Notes Page or Slide Sorter views), then go to File | Send to Word and
choose Paste Link. This will give you B/W or grayscale thumbnails in Word.