View Size Of Document

[Bright Spark]

A co-worker of mine has recently started working on a new computer
using Vista with MS Word 2007. When she works in MS Word she likes to
have the view size of her document set high which is easier for her to
see, but she is having a lot of trouble then saving the document at
simply 100% and having it stay there. For instance, she will work on
her document, change the view size to 100% and then save it. When she
sends the document over to me to continue to use, the view size is
back to 154%. In fact, it seems the view sizes are all over the place
-- she will try to save it as 100% and it will actually show on my
computer (XP not Vista) as 111% or 99%, frequently not just plain old
100%. We have struggled with trying to find an answer to this so that
she can simply save the document at 100% view size and not find out
later that it has jumped up to 154% again.

Any advice/help that I could pass along to her would be appreciated
because this is making us nuts and we don't know what setting we
could change in the new fangled 2007 Vista Word. Thanks.

Bright Spark

 

[Suzanne S. Barnhill]

The key ingredient here is whether the document was really saved at 100%.
Consider this scenario. She finishes work on the document and saves it, then
changes the Zoom to 100% and clicks Save again. The second time, the
document isn't really saved because, as far as Word is concerned, nothing
has changed. See http://word.mvps.org/FAQs/General/SaveViewAndZoom.htm.
Note, however, that documents will often open using the View/Zoom settings
of the last document opened in the window in which the new document is
opened.

 

[Bright Spark]

Thanks for that information, Suzanne - I think our problem lies in
that scenario.

What a pain when we have to actually "trick" a program that is
supposed to make life easier for us! But, as it frequently seems with
Microsoft products, there are no fixes, just work-arounds.

Thanks again.

Bright Spark

 

[Suzanne S. Barnhill]

There's really nothing to "fix" here. It would be wasteful and inefficient
to save a document that was identical to the one already saved. And it would
make the .wbk file less useful as a fallback (though more useful as an
actual "backup copy") since it would be identical to the saved version.

 

[Bright Spark]

Fair enough, and I understand what you are saying - but to me it's not
identical if one document has a view size of 100% and one has a view
size of 154%. It just still takes some getting used to for me to
separate the document itself from the program parts, I guess. But I
do now understand what we have to do on this end to solve our problem,
and thanks again for pointing us in that direction.

Bright Spark

 

[Bob Buckland ?:-\)]

Hi Roger,

If you right click on the status bar and turn on the 'Zoom' choice the current view percentage in Word 2007 appears on the status
bar, just to the left of the zoom slider.

The 'zoom to page' and 'page width' values are dependent on the available workspace on the screen. It will vary with the size of
the Word window, the QAT location and the state of the Ribbon (compressed or full view)

You can store a default value in the template for new documents, but may need a macro for setting a view and size for existing
documents that you open.

============
I don't mind so much the separation of settings and file contents, as
much as the lack of an option to set a certain percentage as default,
and the failure to show what the current percentage is on screen. Right
now mine opens as Print Layout. The only way to find out that
percentage is to click on Zoom under View and see what it shows under
Percent (it doesn't even call it current). From there it gets more
complicated. If I click on One Page view, it zooms to 73%; however, if I
then click on Print Layout, nothing happens. Unless I know that the
Print Layout default is 114%, I have to use trial and error with Zoom,
or close/reopen the document. Unless I have it all wrong here, that to
me is where the biggest screwiness is with 2007.

Roger<<
--

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

 

[romat]

Fair enough, and I understand what you are saying - but to me it's not
identical if one document has a view size of 100% and one has a view
size of 154%. It just still takes some getting used to for me to
separate the document itself from the program parts, I guess. But I
do now understand what we have to do on this end to solve our problem,
and thanks again for pointing us in that direction.

I don't mind so much the separation of settings and file contents, as
much as the lack of an option to set a certain percentage as default,
and the failure to show what the current percentage is on screen. Right
now mine opens as Print Layout. The only way to find out that
percentage is to click on Zoom under View and see what it shows under
Percent (it doesn't even call it current). From there it gets more
complicated. If I click on One Page view, it zooms to 73%; however, if I
then click on Print Layout, nothing happens. Unless I know that the
Print Layout default is 114%, I have to use trial and error with Zoom,
or close/reopen the document. Unless I have it all wrong here, that to
me is where the biggest screwiness is with 2007.

Roger

 

[Suzanne S. Barnhill]

I guess you could add the Zoom box to the QAT. I'm not using Word 2007 yet,
but I agree that not having this displayed would be a problem. OTOH, isn't
there something on the status bar that you can use to scroll the Zoom? Or is
Zoom ratio something that can be added to the status bar?

 

[Terry Farrell]

You will be part helped if you add the built-in command button for 100%
zoom. At least getting to 100% will be possible at a simple click of one
button. You can also create a macro and add it to the toolbar to set 153% at
the click of a button too. That should speed up the process.