Viewing all formatting generates incorrect cross-references?

P

Paul Moloney

We generate documentation in Microsoft Word 2002, and have been receiving
feedback that cross-references have been wrong. Experimenting, I think I
have discovered the problem; if you are viewing all formatting and hidden
text (for example, index entries), as we often do
(Tools->Options->View->All).

When the document is selected and "Update Field" is performed to all
cross-references, the new cross-reference that are generated seem to regard
the hidden text as real. Therefore, when you then turn off the hidden text
(or generate a PDF file which of course doesn't display the hidden text,
then the cross-references are now wrong.

Is this assumption valid? Is this a known issue in Word? Is the only
workaround to make sure than when cross-references are updated, that View
All is turned off?

Thanks,

P.
 
S

Suzanne S. Barnhill

Correct. If you generate an index with the (Hidden) XE fields displayed, the
index will be wrong. Same if you've used TC fields. Always hide Hidden text
before updating fields or printing.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
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