Warning - Manual rebuild of database loses lots of data

  • Thread starter Julian Vrieslander
  • Start date
J

Julian Vrieslander

In an earlier article

<julianvREMOVE_THIS_PART-9FFA8A.02431623042008@70-3-168-216.area5.spcsdns
..net>

I reported that my Entourage database showed symptoms of corruption
after an upgrade from Office 2004 to 2008. It looks like there are
other people seeing database problems after this upgrade.

I tried the solution recommended by Diane Ross, manually importing my
2008 database into a new identity, as described in the instructions she
maintains on this page:

<http://www.entourage.mvps.org/import_export/manual_04_08.html>

I exported all items from my 2008 database to an Entourage archive (.rge
file). I then quit Entourage, removed the Main Identity folder, and
restarted Entourage to create a new Main Identity. Then I imported
data from the archive.

Diane has probably not tested her instructions on an IMAP account. On
my first connection to my IMAP account, Entourage downloaded duplicates
of all the messages that had already been fully downloaded into the
database.

But far more troubling is the amount of data that was lost in this
manual rebuilding process.

Entourage preferences were lost and had to be re-entered.

Email account settings were lost (I have two accounts, one is POP and
the other is IMAP).

Schedules were lost.

Rules were lost.

UI display settings (column and sort settings, toolbar customizations,
etc.) were lost.

Custom categories were lost. This one is a killer for me, because I
have been using categories and colors to label several types of
important calendar events and contacts, facilitating quicker searches
over years of appointments and hundreds of contact cards. My color
choices were also lost, replaced by Microsoft's standard pastel colors,
some of which are very hard to read in text on a white background.

Messages in my email folders are sorted by received date. For all the
imported emails in my POP account, the received dates were lost,
replaced by today's date.

I don't use links, but I think that this data is lost, too.

This project has taken several hours so far, and I'm not close to
restoring the lost information. Much of it probably cannot be restored
with any reasonable amount of manual work. I'm debating whether to keep
running with this gutted database. The alternative is to go back to my
former database, and live with the occasional corruption glitches,
hoping that it does not fail catastrophically. Perhaps the next update
to Entourage will include an improved database repair capability, which
can fix the problems that users are seeing when importing from 2004.
Diane, do you know if that's likely to happen?

By the way, my griping is not meant to disparage the work of Diane and
the other MVPs who have been putting extraordinary effort into helping
users in this forum. I am, however, disappointed with the coders and
managers who work on Entourage. I think this product has become too
complex and bloated, buggy, hard to maintain. The 2008 version was
released before it was ready.
 
D

Diane Ross

Julian Vrieslander said:
I exported all items from my 2008 database to an Entourage archive (.rge
file). I then quit Entourage, removed the Main Identity folder, and
restarted Entourage to create a new Main Identity. Then I imported
data from the archive.

Diane has probably not tested her instructions on an IMAP account. On
my first connection to my IMAP account, Entourage downloaded duplicates
of all the messages that had already been fully downloaded into the
database.

Normally, with accounts like IMAP and Exchange where mail is left on the
server, you just create a new account and sync back up to the server.

The manual method is to get the mail that is in folders "On My Computer" and
your data like events, notes, tasks over to a new Identity.
Entourage preferences were lost and had to be re-entered.
Unless you deleted preferences in your ~Library, you should not have to
re-enter.
Email account settings were lost (I have two accounts, one is POP and
the other is IMAP).

Accounts are one thing that is always lost. Using screenshots is the only
tip to help in recreating.
Schedules were lost.

That should have been a preference too. I would need to double check that.
Rules were lost.
Did you drag over the Rules file and reset folder destination?
 
J

Julian Vrieslander

Diane Ross said:
Normally, with accounts like IMAP and Exchange where mail is left on the
server, you just create a new account and sync back up to the server.

Yes, I know that. But when I did the export and import, I did not know
whether my downloaded messages from the IMAP account would be be
included in the archive, or whether Entourage would try to re-download
those messages after the import. So I played it safe.
Unless you deleted preferences in your ~Library, you should not have to
re-enter.

I did not delete preferences from ~/Library/Preferences, but the
preference settings were at defaults after I imported the archive into
the new identity.
Accounts are one thing that is always lost. Using screenshots is the only
tip to help in recreating.

I expected this one, from reading the notes on your web page. Since I
have another Entourage installation on my laptop, I copied the settings
from that machine.
That should have been a preference too. I would need to double check that.

Not a big deal for me, since I had only three schedules set up.
Did you drag over the Rules file and reset folder destination?

I did not get to that step. The biggest hassle for me was the loss of
categories. I had built a system of recording appointments and to-do
tasks that heavily depended on category mapping. Although I am less
certain of this, I think that my reminders may be broken, too.
Currently, I do not have time to manually restore and reset all this
information (some of which goes back for several years). So I am
reverting to my previous database and identity, even though it may be
corrupted. For now, I will have to muddle along with it, and hope it
does not go into total meltdown. Eventually I will need to look for
another solution, or another email client.
 
D

Diane Ross

Julian Vrieslander said:
I did not get to that step. The biggest hassle for me was the loss of
categories.

Paul Berkowitz's Export/Import scripts get categories for everything. Well
worth the $20. The Entourage archive (.rge) gets some categories but not
Calendar Events, Notes and Tasks.
So I am
reverting to my previous database and identity, even though it may be
corrupted. For now, I will have to muddle along with it, and hope it
does not go into total meltdown. Eventually I will need to look for
another solution, or another email client.

The new SR1 coming out soon might fix your problems.
 

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