What I hate about Outlook

H

Howard Brazee

I've tried various versions of Outlook Exchange over the years, even
with add-ins designed to fix this problem. But nothing is reliable
in stopping me from getting a "you've got mail" notification when my
spam filter has already taken care of the message.

I open up Outlook, mark an read folder as read, and then return to my
work.
 
M

Milly Staples [MVP - Outlook]

Hmm, doesn't take much to ruin your day, eh?

Me, I just have a 10 minute period every hour to "do" email irrespective of
when it arrives. If it was so important, the sender would have used a
telephone, no?


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Howard Brazee asked:

| I've tried various versions of Outlook Exchange over the years, even
| with add-ins designed to fix this problem. But nothing is reliable
| in stopping me from getting a "you've got mail" notification when my
| spam filter has already taken care of the message.
|
| I open up Outlook, mark an read folder as read, and then return to my
| work.
 
T

teemai

Howard said:
I've tried various versions of Outlook Exchange over the years, even
with add-ins designed to fix this problem. But nothing is reliable
in stopping me from getting a "you've got mail" notification when my
spam filter has already taken care of the message.

I open up Outlook, mark an read folder as read, and then return to my
work.
Click to expand...

Howard, try this:

In Outlook, click Tools/Options then click the Preferences tab. Click
on Email Options...
then unclick "Display a notification message when new mail arrives."
See if that works.
 
H

Howard Brazee

Hmm, doesn't take much to ruin your day, eh?

Me, I just have a 10 minute period every hour to "do" email irrespective of
when it arrives. If it was so important, the sender would have used a
telephone, no?
Click to expand...

Nope.
 
B

Beth Melton

I believe what Howard is saying is if he receives spam, which is
automatically deleted, he's still notified that he has new mail. It
can be rather bothersome to hear a new mail notification only to find
they've been deleted.

Now I use desktop alerts for those messages from specific contacts and
disregard the new mail notification.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Office 2007 Preview Site:
http://www.microsoft.com/office/preview/default.mspx
Office 2007 Community Articles/Tutorials:
http://www.microsoft.com/office/preview/community/article_archive.mspx

TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
 
M

Milly Staples [MVP - Outlook]

If you hop into Outlook every time you hear a new mail notification, it is
my belief that you get what you see. I work mail on my schedule, not on
some mail notification telling me to "quick, open your inbox!!!"

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Beth Melton asked:

| I believe what Howard is saying is if he receives spam, which is
| automatically deleted, he's still notified that he has new mail. It
| can be rather bothersome to hear a new mail notification only to find
| they've been deleted.
|
| Now I use desktop alerts for those messages from specific contacts and
| disregard the new mail notification.
|
| Please post all follow-up questions to the newsgroup. Requests for
| assistance by email can not be acknowledged.
|
| ~~~~~~~~~~~~~~~
| Beth Melton
| Microsoft Office MVP
|
| Office 2007 Preview Site:
| http://www.microsoft.com/office/preview/default.mspx
| Office 2007 Community Articles/Tutorials:
| http://www.microsoft.com/office/preview/community/article_archive.mspx
|
| TechTrax eZine: http://mousetrax.com/techtrax/
| MVP FAQ site: http://mvps.org/
|
| ||
|| Howard Brazee wrote:
||| I've tried various versions of Outlook Exchange over the years,
||| even
||| with add-ins designed to fix this problem. But nothing is
||| reliable
||| in stopping me from getting a "you've got mail" notification when
||| my
||| spam filter has already taken care of the message.
|||
||| I open up Outlook, mark an read folder as read, and then return to
||| my
||| work.
||
|| Howard, try this:
||
|| In Outlook, click Tools/Options then click the Preferences tab.
|| Click
|| on Email Options...
|| then unclick "Display a notification message when new mail arrives."
|| See if that works.
 
H

Howard Brazee

If you hop into Outlook every time you hear a new mail notification, it is
my belief that you get what you see. I work mail on my schedule, not on
some mail notification telling me to "quick, open your inbox!!!"
Click to expand...

Not everybody has the same work environment and work needs. But
Outlook should be adaptable.

It does not help to assume that your needs are applicable to
everybody.
 
M

Milly Staples [MVP - Outlook]

If you have taken any productivity classes in the last 5 years, the major
admonition for getting your work done is to not be a slave to the new mail
notification.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Howard Brazee asked:

| On Sat, 9 Sep 2006 10:30:26 -0700, "Milly Staples [MVP - Outlook]"
|
|| If you hop into Outlook every time you hear a new mail notification,
|| it is my belief that you get what you see. I work mail on my
|| schedule, not on some mail notification telling me to "quick, open
|| your inbox!!!"
|
| Not everybody has the same work environment and work needs. But
| Outlook should be adaptable.
|
| It does not help to assume that your needs are applicable to
| everybody.
 
D

David R. Norton MVP

Not everybody has the same work environment and work needs. But
Outlook should be adaptable.
Click to expand...

I agree and Outlook is fairly adaptable, there are many settings you
can use to make it work as you want it to but still....
It does not help to assume that your needs are applicable to
everybody.
Click to expand...

.....that's pretty much the way ALL software works, you can configure it
to a point and past that point you will have to adapt to the software.
 
H

Howard Brazee

If you have taken any productivity classes in the last 5 years, the major
admonition for getting your work done is to not be a slave to the new mail
notification.
Click to expand...

I repeat myself. Not all jobs are the same. Not all productivity
tips are applicable for all.

And even if they are applicable for a job - the smart employee works
the way his boss pays him to work.
 
H

Howard Brazee

In Outlook, click Tools/Options then click the Preferences tab. Click
on Email Options...
then unclick "Display a notification message when new mail arrives."
See if that works.
Click to expand...

That should work - but it isn't what I want. Other e-mail programs
when configured to notify us when new mail arrives, don't notify us
when recognized spam arrives.

Actually, it would be nice if I could configure this to be specific in
its notification - notify me when mail arrives from Joe Blow with
priority Urgent...


E-mail is getting smarter - eventually phones will be getting smarter.
We will have agents that will know which phone calls are authorized to
get through when I am in a meeting, or when I'm driving, or when I'm
working... My wife can use her special code from behind a hospital
PBX to connect with me in an emergency.

Outlook has gotten better with its "Out-of-Office" tool - but not good
enough. It should be easier to configure it to tell Outlook not to
broadcast that I'm out of the office to the whole world spammers,
while sending that message to those in my contacts files.
 
B

Beth Melton

Howard Brazee said:
That should work - but it isn't what I want. Other e-mail programs
when configured to notify us when new mail arrives, don't notify us
when recognized spam arrives.

Actually, it would be nice if I could configure this to be specific
in
its notification - notify me when mail arrives from Joe Blow with
priority Urgent...
Click to expand...

I use Rules instead of the new mail notification. You can create new
ones farily quickly. I just right-click on the mail and use Create
Rule, mark the From option and check Play Selected Sound.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Office 2007 Preview Site:
http://www.microsoft.com/office/preview/default.mspx
Office 2007 Community Articles/Tutorials:
http://www.microsoft.com/office/preview/community/article_archive.mspx

TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
 
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