What's Best Way to take a .jpeg and make it cover sheet Word Doc

[Chad Harris]

I'm working with Word 2007. I have a scanned document in the form of a
..jpeg that I want to make the *very first page* of the "front matter" of a
Word Document because of material it has on it. I'm not trying to "embed"
an illustration into a page at all in any part of the page which I know can
be done in a number of ways with text surrounding different images.

What I need to do is take the scanned page which has a title on it and
unique material stamped on it and make it the first page of my front matter.

I also have the original page that I scanned, so if one of the ways
includes rescanning that page to Word, or any other set of steps, that's
not a problem. But I thought that you could make a scanned .jpeg into a
Word page--I just need to make it the front page of the front matter the
best way.

Thanks in advance--and if Suzanne B. sees this, it's not going to take me 15
posts to understand instructions--bet I can do it in one.

CH

 

[Jay Freedman]

Sorry to pop your bubble, but you can't "make a scanned .jpeg into a
Word page". You can, however, insert a picture -- either in line with
text or floating -- as the only visible content of the first page,
followed by a manual page break or a next-page section break. If the
rest of the document will have headers and/or footers, the section
break is the better choice, so you can turn off the Same As Previous
links.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

 

[Suzanne S. Barnhill]

Jay has given you the basics, but here are a couple more tips, assuming that
your scanned page is full-page size (and that you don't want to reduce it):

1. If you insert the JPEG In Line With Text (preferable), it will be
constrained to the area within the margins (and reduced accordingly). If you
insert a section break as Jay suggests, you can reduce the margins, but I
wouldn't advise reducing them to 0". Instead, just crop the image until it
fits in the document body area at 100%. You can crop the picture using the
cropping tool on the Picture toolbar, but since you know exactly how much
you need to crop it, it's easier to do it through the Format Picture dialog.
On the Picture tab, enter the margin dimensions in the Left, Right, Top, and
Bottom boxes under "Crop from." Then, on the Size tab, restore the size to
100%.

2. Another method is to change the wrapping to In Front of Text and then
restore the size to 100%. It's best to insert your page/section break before
doing this since it's more difficult to deal with the empty paragraph to
which the image is anchored after you've made the picture In Front of Text.
On the Layout tab of the Format Picture dialog, click Advanced and set the
picture position to Left relative to Page and Top relative to Page. It will
then cover the entire page.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Chad Harris]

Suzanne and Jay--

I appreciate the rapidly quick answers. If the rest of life provided
expertise as well and as fast as people do helping in the MSFT newsgroups
and the Word groups in particular, it would be a much better world.

One thing to make clear Suzanne--I don't need to add any text whatsoever to
this image. anywhere on the page. It's essentially a title page but it has a
stamp I need on it. It is full sized 8.5 X 11 that I need or at least was
scanned from a full sized 8.5 X 11 sheet which I have. I just wanted to
turn it into a part of my word document if I can.

Of course if I didn't need what's on it, I could simply make the title page
in Word.

Thanks,

CH

 

[Suzanne S. Barnhill]

I understood that you didn't need to add text. What I'm saying is that, once
you have an image anchored to text and try to insert a page break or section
break, you will find that Word perversely wants to add it above the existing
paragraph, with the result that the paragraph to which your image is
anchored (and hence the image itself) will move to the next page. That's why
I think it's easier to keep it inline and crop it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Chad Harris]

Well Suzanne--

2 things to make clear. My budget doesn't at this time support hiring a
professional. Even if it did--even if I had a billion dollars and you lived
next door, I wouldn't hire you to do the document. I would hire you as a
tutor to sit down with me but I love learning to do this even if there are
some "bumps" along the way.; I humbly believe I can make the Windows
operating system turn back flips with many ways to skin a cat for a
tweak/fix, hack the registry to pieces, use SubInACL and lots of tools for
windows on msdn sites, but there was a time when I couldn't tell a start
button (which you rarely need to use anyway) from a belly button in Windows,
and I have no doubt that with Word it has looked like that every time I post
a problem to you. But this is fun for me and I can learn Word and I will.

One of the problems with Word is that it has hidden little glitches like Jay
Freedman's caveat to turn off the "same as previous links" and your caveat
that "that Word perversely wants to add it above the existing
paragraph, with the result that the paragraph to which your image is
anchored (and hence the image itself) will move to the next page. That's why
I think it's easier to keep it inline and crop it."

I appreciate Word seems a bit nonintuitive all for very sound reasons from
the Word teams and their interactions with Word MVPs, but the biggest
problem is that the terms on toolbars and dialogue boxes all have specific
meanings that are less than intuitive some of the time although possibly you
and the rest of the MVPs will disagree with me strenuously there.

What do you do to add the image "inline"? Because if I knew what that
meant, I would do it or would have done it.

Possibly because I didn't fully understand, I have this situation going on.
I tried to first add a real blank page, and I didn't realize (I think) that
when you are on the insert tab and click blank page that puts in a blank
page>meaning that there is no dialogue box to follow so I inserted two. I
then went to your website and reread after several previous readings a while
ago, your discussion of real blank pages, and pages that may not be real
blank becaus I had two apparent blank pages.

That would be here:
http://sbarnhill.mvps.org/WordFAQs/BlankPage.htm

So then I followed your directions and I clicked on the paragraph button to
show paragrahs which immediately put up the horizontal dotted lines and the
header and footer gang.

I tried to figure out how to delete the pages by deleting all the paragraph
symbols per your discussion on your site, and I tried to follow this:

"The one you want to concentrate on is the paragraph mark: ¶. Every time you
see that mark, it indicates an empty paragraph. Delete all the empty
paragraphs and you'll most likely get rid of your "blank page." The
following sections will explain a few situations in which deleting empty
paragraphs will not work or will not suffice.

The problem I had was I could not figure out how to "delete all the empty
paragraphs" because you don't explicitly say how to delete them.

I tried highlighting them in case simplistic cut might work and it doesn't.
I didn't see anywhere on the toolbar to delete them and I might have missed
it.

Here's what I have now to fix and I will fix it but if you tell me the steps
I will follow them.

BTW I didn't quite understand what you meant by "keep it inline" at all and
if you would tell me I can see if I missed a step.
I am left with this:

The blank page to which I added the .jpeg now has a Roman Numeral i sitting
on it. None of the other pages have numbers any more. Except two pages of
my front matter still have C-1 of 2 and C2 of 2 as the should.

Gone are the rest of my perfectly sequenced small roman numerals, and now
none of the pages that I believe I section broke after the front matter have
the 1, 2, 3 numbers that they had.

So page numbering is a problem. I won't have to add any more images, but I
will have to efficiently add some blank pages for a table of contents and a
list of cases without disrupting the page numbers once I fix this. Surely
you can add blank pages without screwing up the numbering sequence or making
it disappear as either I did, or adding the image did.

I felt like part of an old 3 stooges movie crossed with Desperate Housewives
crossed with Flash Forward with the cropping tool because what happened is
this. I clicked insert picture and my image planted itself beautifully into
the blank page. It had lines around it which allowed you to drag it so I
thought they must be there for a reason and I wonder if you can drag them a
little like you can drag in One Note to enlarge the "frame" and if I dragged
the corners I could get it to occupy the page. That resulted in half of the
image being off the page and I could never get it centered again although I
tried this for a few times by cutting the image and putting it back in the
center.

That caused me to want to say to Suzanne--what are those lines that make a
box around the image? Can't they be used for something useful?

So then I decided to use the cropping tool What a trip! I don't want to go
to insert a picture now because I finally haved the image looking like I
want it but how I got it that way is a mystery to me.

But so I can reproduce the problem, I'll just make another word document and
take the journey on another box with the same image so nothing will get hurt
there. It's Word 2010 on that box but that won't matter for this.

The cropping tool--good for an interesting ride.

1) Insert: Picture and the image is planted smack in the middle of the blank
page. It is surrounded by lines that have what looks like a small balloon
in the top center and you can make arrows at the corners but it will not
drag to the full sized page centered. You are on the picture tools format
tab.

The measurements are 7.5 " talland 6.5" wide. Since a standard sheet is
8.5" by 11" you try to move those numbers and you can't move one without the
other moving so it is like juggling with ten balls.

You try the cropping tool. You see these terms, none of which I can
understand as to result.

1) Crop--I know the generic term but what Word means is a good guess at this
point.
2) Crop to Shape--no idea except maybe you had some shape to fill on the
page because of a design you installed
3) Fill--not sure what it does--I tried it.
4) Fit--An amatuer might wonder how one distinguishes between fill and fit
because to a lay person not word familiar they seem to mean much the same
but I know they aren't or the choice wouldn't be there.

I try Fill to see what will happen. I click "remove background" that
suddenly appears in the corner and I get a shocking pink color with two
concentric frames inside the document with about a 1.5" border at the to and
a 2" border at the sides.

I can choose

1) Mark areas to keep
2) Mark areas to remove
3) Delete Mark
4) Discard all changes
5) Keep Chanbges
6) Refine (wonder exactly what would be refined)
7) Close

I also noticed there was the ability to zoom and I'm not sure if Zoom is for
convenience in doing the document or those changes actually "stick."

I really now have no idea how I got the image to fill the page but I think I
played with Zoom.

I'm really want to know after you insert the pic if you can just drag
properly someway to fill the page which I assume represents 8.5"X11"?

I wonder if the zoom tool has any place.

I wonder why on one dialogue box I saw the dimensions as something like 25"
X something and when I hit reset a huge magnification happened.

Thanks,

CH









The cropping tool first of all has corners that do not drag to enlarge it to
the size of the page easily and center it.

The cropping tool gives you a dialogue box that has measurements for the
page.

 

[Chad Harris]

Well Suzanne--

2 things to make clear. My budget doesn't at this time support hiring a
professional. Even if it did--even if I had a billion dollars and you lived
next door, I wouldn't hire you to do the document. I would hire you as a
tutor to sit down with me but I love learning to do this even if there are
some "bumps" along the way.; I humbly believe I can make the Windows
operating system turn back flips with many ways to skin a cat for a
tweak/fix, hack the registry to pieces, use SubInACL and lots of tools for
windows on msdn sites, but there was a time when I couldn't tell a start
button (which you rarely need to use anyway) from a belly button in Windows,
and I have no doubt that with Word it has looked like that every time I post
a problem to you. But this is fun for me and I can learn Word and I will.

One of the problems with Word is that it has hidden little glitches like Jay
Freedman's caveat to turn off the "same as previous links" and your caveat
that "that Word perversely wants to add it above the existing
paragraph, with the result that the paragraph to which your image is
anchored (and hence the image itself) will move to the next page. That's why
I think it's easier to keep it inline and crop it."

I appreciate Word seems a bit nonintuitive all for very sound reasons from
the Word teams and their interactions with Word MVPs, but the biggest
problem is that the terms on toolbars and dialogue boxes all have specific
meanings that are less than intuitive some of the time although possibly you
and the rest of the MVPs will disagree with me strenuously there.

What do you do to add the image "inline"? Because if I knew what that
meant, I would do it or would have done it.

Possibly because I didn't fully understand, I have this situation going on.
I tried to first add a real blank page, and I didn't realize (I think) that
when you are on the insert tab and click blank page that puts in a blank
page>meaning that there is no dialogue box to follow so I inserted two. I
then went to your website and reread after several previous readings a while
ago, your discussion of real blank pages, and pages that may not be real
blank becaus I had two apparent blank pages.

That would be here:
http://sbarnhill.mvps.org/WordFAQs/BlankPage.htm

So then I followed your directions and I clicked on the paragraph button to
show paragrahs which immediately put up the horizontal dotted lines and the
header and footer gang.

I tried to figure out how to delete the pages by deleting all the paragraph
symbols per your discussion on your site, and I tried to follow this:

"The one you want to concentrate on is the paragraph mark: ¶. Every time you
see that mark, it indicates an empty paragraph. Delete all the empty
paragraphs and you'll most likely get rid of your "blank page." The
following sections will explain a few situations in which deleting empty
paragraphs will not work or will not suffice.

The problem I had was I could not figure out how to "delete all the empty
paragraphs" because you don't explicitly say how to delete them.

I tried highlighting them in case simplistic cut might work and it doesn't.
I didn't see anywhere on the toolbar to delete them and I might have missed
it.

Here's what I have now to fix and I will fix it but if you tell me the steps
I will follow them.

BTW I didn't quite understand what you meant by "keep it inline" at all and
if you would tell me I can see if I missed a step.
I am left with this:

The blank page to which I added the .jpeg now has a Roman Numeral i sitting
on it. None of the other pages have numbers any more. Except two pages of
my front matter still have C-1 of 2 and C2 of 2 as the should.

Gone are the rest of my perfectly sequenced small roman numerals, and now
none of the pages that I believe I section broke after the front matter have
the 1, 2, 3 numbers that they had.

So page numbering is a problem. I won't have to add any more images, but I
will have to efficiently add some blank pages for a table of contents and a
list of cases without disrupting the page numbers once I fix this. Surely
you can add blank pages without screwing up the numbering sequence or making
it disappear as either I did, or adding the image did.

I felt like part of an old 3 stooges movie crossed with Desperate Housewives
crossed with Flash Forward with the cropping tool because what happened is
this. I clicked insert picture and my image planted itself beautifully into
the blank page. It had lines around it which allowed you to drag it so I
thought they must be there for a reason and I wonder if you can drag them a
little like you can drag in One Note to enlarge the "frame" and if I dragged
the corners I could get it to occupy the page. That resulted in half of the
image being off the page and I could never get it centered again although I
tried this for a few times by cutting the image and putting it back in the
center.

That caused me to want to say to Suzanne--what are those lines that make a
box around the image? Can't they be used for something useful?

So then I decided to use the cropping tool What a trip! I don't want to go
to insert a picture now because I finally haved the image looking like I
want it but how I got it that way is a mystery to me.

But so I can reproduce the problem, I'll just make another word document and
take the journey on another box with the same image so nothing will get hurt
there. It's Word 2010 on that box but that won't matter for this.

The cropping tool--good for an interesting ride.

1) Insert: Picture and the image is planted smack in the middle of the blank
page. It is surrounded by lines that have what looks like a small balloon
in the top center and you can make arrows at the corners but it will not
drag to the full sized page centered. You are on the picture tools format
tab.

The measurements are 7.5 " talland 6.5" wide. Since a standard sheet is
8.5" by 11" you try to move those numbers and you can't move one without the
other moving so it is like juggling with ten balls.

You try the cropping tool. You see these terms, none of which I can
understand as to result.

The cropping tool first of all has corners that do not drag to enlarge it to
the size of the page easily and center it.

The cropping tool gives you a dialogue box that has measurements for the
page.

1) Crop--I know the generic term but what Word means is a good guess at this
point.
2) Crop to Shape--no idea except maybe you had some shape to fill on the
page because of a design you installed
3) Fill--not sure what it does--I tried it.
4) Fit--An amatuer might wonder how one distinguishes between fill and fit
because to a lay person not word familiar they seem to mean much the same
but I know they aren't or the choice wouldn't be there.

I try Fill to see what will happen. I click "remove background" that
suddenly appears in the corner and I get a shocking pink color with two
concentric frames inside the document with about a 1.5" border at the to and
a 2" border at the sides.

I can choose

1) Mark areas to keep
2) Mark areas to remove
3) Delete Mark
4) Discard all changes
5) Keep Chanbges
6) Refine (wonder exactly what would be refined)
7) Close

I also noticed there was the ability to zoom and I'm not sure if Zoom is for
convenience in doing the document or those changes actually "stick."

I really now have no idea how I got the image to fill the page but I think I
played with Zoom.

I'm really want to know after you insert the pic if you can just drag
properly someway to fill the page which I assume represents 8.5"X11"?

I wonder if the zoom tool has any place.

I wonder why on one dialogue box I saw the dimensions as something like 25"
X something and when I hit reset a huge magnification happened.

Thanks,

CH

 

[Suzanne S. Barnhill]

You can create a blank page and place your JPEG on it as follows:

1. Press Enter to create a new paragraph on your first page so that you have
two empty paragraphs.

2. With the insertion point in the second paragraph (which it will be),
press Ctrl+Enter to insert a page break (or you can insert a section break
as Jay suggested).

3. Then place the insertion point in the paragraph on the first (blank) page
and insert your picture. It may be inserted In Line With Text (inline) by
default; this depends on what setting you have selected for "Insert/paste
pictures as" in Office Button | Word Options | Advanced: Cut, copy, and
paste.

4. If it's inline, it will be constrained to the document body area and will
therefore be reduced. This is where you have a choice; you can crop the
picture to fit within the margins and restore the size to 100%, or you can
change the wrapping to In Front of Text, which will allow it to be resized
to 100% without cropping (it will cover the entire page).

5. If you want to crop the picture, you do it manually with the Crop tool,
but it will be a lot easier to click the dialog launcher (small arrow in the
bottom right corner) in the Size group. In the Size dialog, set the "Crop
from" amounts to match your Left, Right, Top, and Bottom margins, then
restore the size to 100%.

6. If you decide to change the wrapping, you do this by clicking on the Text
Wrapping button in the Arrange group on the contextual Picture Tools |
Format tab. Select In Front of Text.

7. Then click on Position and select More Layout Options... On the Picture
Position tab, select the Alignment radio button for both Horizontal and
Vertical and choose Left relative to Page and Top relative to Page.

8. This will complete the insertion of your cover page, and you can now move
to page 2 and continue work.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Chad Harris]

Thanks much for this. It helps me know what I should have done. But I have
some questions and as a result of my bungling, I have some fixing to do. My
picture right now looks pretty good, (great professional term) but I'm not
sure I resized it to 100%. I can always of course cut the picture and start
over correctly but I've got page problems now as a result of getting mixed
up between what I think are really paragraphs and I think are adding new
pages. I clicked the New Page icon on the tool bar twice, when I probably
should have just used "enter" as you described. But I *am* confused that
you seem to be adding a "new page" by using "enter" to do it instead of the
new page icon, and maybe they are both the same thing, but you do say step
#1 to press enter to create a new paragraph on your first page so that you
have two empty paragraphs.

Then I guess you can either use ctrl+enter key combo for page break of
course or the page break on the tool bar--obviously same thing since many of
the toolbar buttons do give you the key combo--that I know and Word help or
a MSFT site will give you about 200 key combos and there are probably many
more.

I don't know how or where you resize to 100%. I also have my image looking
like it fills the page, but there is a staple mark that indicates it
probably is not up to 100%.

1) *****How do I tell what the size of the image is at present? How do I
resize the image to 100% and/or make sure that it is?*****

2) Is there any eraser tool that will allow me to erase that staple mark
that was scanned originally? That's not even essential but I bet there is
and it would look better. I do remember there is an eraser tool in MSPaint
and probably any other image modifier like MSFT Office Picture manager. I
use Paint a lot, simplistic as it is.

3) I checked and I do have "Insert inline with text" at Word
Options>Advanced>Cut and Paste and that has to be the default ship option
because I haven't tweaked it.

4) When I took your advice to select "in front of text" as position to get
back to 100% what it does is put that "frame" around the image (if you give
me the correct name for that square that will allow a mouseover at the
corner to make errors I will begin using it of course)

5) *****What is the purpose of that frame or "those guys" that entice you to
want to just drag the corners to resize to the whole window I guess you
would call the view but does not seem to allow you?***** Again, how are do
you resize to 100% if you don't use the cropping tool.

6) Surely there is a place on an MVP site or MSFT Word's site that explains
what square, tight, and the other picture positions mean because although
it may be obvious by the little diagrams to everyone else, I'm not sure I
can differentiate all of them from looking at the pictures.

7) Also I noticed that when I go to the "size dialogue box" I see Scale
Height Width 26% with lock aspect ratio and relative to picture size boxes
default checked. Do those relate to getting to 100% or should I touch
those? I'm betting not.

8) I'm just curious in that same dialogue box Suzanne what does Original
Size Height 27.53" and Width 25.14" mean?

Maybe this is going to turn out to be less than a bright question but I
scanned from an original page that was standard 8.5" X 11.0" so I'm not sure
why I am getting the numbers I'm getting in the size dialogue box either the
smaller ones that 8.5" X 11" or those Original Size Height 27.53" and Width
25.14" at the bottom of the same dialogue box.

And that reset button is something I won't touch again without learning what
it is, because it simply magnified one corner of my jpeg and I had to cut
and start over when I tried that earlier on.

I created page problems which can probably be easily corrected. I can't
remember how to get rid of that small Roman numeral i on my title page
though.

Can you tell me how to correct the page problems because right now as a
result of possibly hitting new page I have my very first page of front
matter now with a number i in the center, and none of the other pages are
numbered except two pages that I numbered C1-of2 and C2 of 2 because they
are done that way for whatever reason--probably the legal blue books and
other like references that do much of the same thing and are newer and being
adopted now by many people. Those pages always still have small Roman
numerals in sequence though in the all like documents I've seen.

What exactly are you looking at page wise now? All my page numbers have
disappeared except the "i" on the title page which isn't supposed to be
there. I need to start the "i" Roman sequence on the next page I believe
which is a quote. My front matter has no page numbers now, and neither does
the section after the front matter. I'm not sure why they are gone, but it
surely has something to do with my clicking "new page" I think--maybe not.

Again, now I don't have my nice sequence of Roman Numbers in the front
matter just a "i" sitting at the bottom of my scanned .jpeg that I wanted to
be my very first page without a number. From what I can tell, documents
like mine don't number the title page at all, then start the small Roman
numerals at i, ii, iii, after that and then when they are finished with
"front matter", they start the next section as 1, 2, 3 (Arabic numerals).

I noticed that everyone who numbers interested parties as C-1 of 1 etc.
still has a Roman numeral below that. So I'm not sure of the C-1 of 1 need,
but everyone does that.

After my title page which I don't believe ever has a number in this format,
I wanted to put a second actual page as a quote, and I'm not sure if you
were doing it if you would number that second page with the quote after the
tilte page as page "i" or leave it blank. Which would you do with the
actual second page where I have put a little frame around a quote I want to
use that I like which isn't necessary, but I want it there.

Thanks much,

CH

 

[Suzanne S. Barnhill]

Too many questions. You've found the Size dialog that would allow you to
resize to 100%, but you don't want to do that if 100% is going to be larger
than the page. Instead, make sure the box for preserving the aspect ratio is
checked and then change the width to 8.5" or the height to 11" (whichever
will fit). The frame you see around the image has sizing handles, and, when
you mouse over the image at a non-handle spot, the four-headed arrow that
allows you to drag it. You can't clean up your image in Word; that would
have to be done in external photo editing software (MS Paint might be
adequate).

Enter does not insert a new page; Ctrl+Enter inserts a page break (which
does create a new page). The reason for pressing Enter is to make sure that
you can add a page break in such a way that a paragraph is left on the first
page for you to insert your picture into.

You can experiment with the different kinds of wrapping if you insert a
small GIF with some transparent portions. In Line With Text leaves the
picture in a text paragraph behaving just like a large font character. You
can position it using ordinary text controls (Ctrl+E to center it, for
example), but you can't drag it freely around the page. It is in the text
layer. All the other options result in the picture being "wrapped" (which
really means that you can wrap text around it); it is in the drawing layer.
Square wrapping results in text being wrapped around a rectangular shape.
Tight wrapping will wrap tightly around the object shape (you can see this
more easily with AutoShapes); if you edit the wrap points on a GIF with a
transparent background, you can wrap text tightly around it as well. In
Front of Text puts the image in front of the text (covering it up); Behind
Text puts it behind (you use this setting for a watermark). Top and Bottom
does just what it says; it really differs little from having the picture
inline in its own paragraph. Through is effective only if the image has
transparent portions that allow you to see text behind it (In Front of Text
covers all the text within the picture's bounding box).

I'm going to let you sort out your own page numbers. At this point, if you
haven't learned to deal with section breaks, headers, footers, restarting
numbering, etc., then you need to practice some more. Just remember that, in
order to omit a printed page number for a given page, you may have to insert
a section break and unlink the given header/footer from the previous or
following section.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Chad Harris]

Your help *has finally paid off*. I'm getting it now. The .jpeg step
directions worked great. I was admittedly rusty on the page breaks and
section breaks, but I went back to the old threads and used your article and
Bill's

http://www.word.mvps.org/FAQs/Formatting/front_matter_2007.htm

http://www.word.mvps.org/FAQs/Numbering/PageNumbering.htm

and they were much easier to understand than the first time--all on me
because the writing couldn't have been clearer.

I think that you wrote that geared to Word 2003, and I'm using 2007 (I could
be wrong), so there are slight differences in locations or names on the
toolbar/ribbon, and I'm getting a grasp of page breaks and the all important
section break, headers and footers, and why you use which radio buttons in
page numbering. I'm quick to hit the paragraph button to see what's going
on, and I was checking my pages in the main document and after page 6, the
pages started 1,2,3 and I immediately new that somehow a section break was
causing it. I looked at the status bar where I display sections (helpful
suggestion from you), and it confirmed I had a "section 3" so I displayed
the sections and got rid of section 3 and I had my main document pages back
in sequence. I had a little trouble at first finding previous section
because I didn't see a "navigation group" in Word 2007, but that was minor.

There is probably a spiffier way to get rid of a section break. For some
reason it takes a little effort to highlight it and then I right click it
and cut to get rid of it--and sometimes it takes me 2 or 3 tries. My first
impulse is just to highlight it and ctrl+X, but in my hands that doesn't
cut a section break for some reason.

How do *you* get rid of a section break--is there an easier way than
highlighting it and right click>cut? This may sound odd, but it doesn't
highlight as easily as a word, words, or a paragraph would in text. It's
not that hard, but I just wonder how you go about doing it.

The only real remaining obstacle, is inserting table of contents, section
names, and a couple lists in the front matter, but I'm hoping that inserting
a new page with a page break ctrl+enter will allow me to easily insert pages
there that will be numbered correctly in sequence. Please let me know if
there is any hidden glitch there, but I don't think there will be.

Thanks very very much Suzanne. I know it seemed like I would flounder
forever, but I'm getting it now.

CH

 

[Suzanne S. Barnhill]

If you can actually see a section break, you should be able to select it and
press Delete (but Cut would also work). I find it usually easier to see them
in Normal/Draft view.

My first instructions about formatting your JPEG were indeed written for
Word 2003 and earlier (forgetting that you were using 2007), but the second
round were specifically for Word 2007.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Chad Harris]

I have a huge amount to learn an understatement obviously, but thanks to you
and some others I can do a basic document, and when I'm through I plan to
practice doing several other things with Word. I really appreciate it. I
thought your Front Matter article might have been for 2003 but maybe it was
for 2007 and it just took me a while.

Thanks again,

CH

 

[Suzanne S. Barnhill]

There are two versions of the article; they are clearly labeled as such
(though they don't link to each other as they would do if I had published
them at my own site). The one for Word 2007 is at
http://www.word.mvps.org/FAQs/Formatting/front_matter_2007.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org