Why doesn't page layout view match print preview?

M

Molly

In page layout carriage returns and information in some tables can be seen,
but in print preview they are not. i.e. blank cells in the tables and no
"space" between paragraphs.
Why?
 
J

Jay Freedman

Molly said:
In page layout carriage returns and information in some tables can be
seen, but in print preview they are not. i.e. blank cells in the
tables and no "space" between paragraphs.
Why?
Click to expand...

You have nonprinting characters displayed
(http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm). Click the ¶ button
on the toolbar to turn them off.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
C

CyberTaz

The 'characters' you are seeing in Print Layout View (which is an *editing*
mode)are non-printing characters which account for white-space in the
document and are only visible in that view if you have the Show/Hide ¶
feature turned on. Being able to accurately determine what causes the spacing
in a document facilitates editing & revising it's content.

Print Preview is *not* an editing mode, so it shows only what will actually
appear on the printed page.

For more, you may find this useful;

http://word.mvps.org/FAQS/Formatting/NonPrintChars.htm

HTH |:>)
 
S

Suzanne S. Barnhill

Print Preview is *not* an editing mode, so it shows only what will
actually
appear on the printed page.
Click to expand...

Although you *can* edit in Print Preview if you turn the Magnifier off.
 
C

Charles Kenyon

Because they are designed for different purposes. Print view shows an
approximation of how the printed page will look, but lets you see
non-printing characters like paragraph marks or table gridlines to make it
easier to edit. Print Preview tries to be as close as possible to your
printed page.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


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C

Charles Kenyon

Someone at MS should be keelhauled for this!
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


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S

Suzanne S. Barnhill

Why? Most users never discover it, and those who do seem to value the
feature.
 
C

Charles Kenyon

I've used it myself. ;)
Nevertheless, it adds complexity with minor gain. It changes a view-only
screen to an editing screen that has limited function, doesn't show
non-printing characters that do make a difference in editing just seem
unnecessary. If instead the time that went into that went into fixing
numbering....
I guess it is a question of priorities.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
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S

Suzanne S. Barnhill

The first time I tried it, back in maybe Word 97, the insertion point was
not shown, so you couldn't even be sure *where* you were editing. That
spoiled me for it right away, and I've used it maybe once or twice since.
The sort of situation when it definitely comes in handy is when you're
paging through a very long document (several hundred pages) to check page
layout and spot a typo on a page. If you switch back to Normal or Print
Layout view, you go back to page 1 (or wherever you started) and have to
relocate the page where you spotted the error, which can be very
time-consuming. Or you can just click in and fix it, then move on.
 
C

Charles Kenyon

Good point.

--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
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