Let's try this again using the following two examples:
Bill Smith 123 Cherry St. Brooklyn NY 12345 888 777-1234
Mary Jones 123 West 52nd St. Apt. D5 Queens NY 12345 888 747-1334
You want finished product to look like this correct? If not then stop here
and let me know what it is you want.
Bill Smith,123 Cherry St.,Brooklyn,NY,12345,888.777.1234
Mary Jones,1235 West 52nd St. Apt. D5,Queens,NY,12345,888.747.1334
OK, first make sure the lines end with paragraph marks and not line breaks.
Display non-printing characters CTRL+Shift+* Do you see pilcrows (backward
looking Ps) at the end of each line? Yes, good. No, then replace ^l with
^13.
Now with paragraph marks at the end of each line we can continue.
With wildcards, find: [0-9][!^13]@St.
Click in the replace window and press format>higlight
Click replace all
The string above looks for any number, then all characters except a
paragraph mar, and then stops with the period following St. It selects
this block and then higlights it.
Note: If all of your addresses end with a period (i.e., Ln. Ct. Blvd, Rd.
Pl. Ave. etc) then you can change find string to: [0-9][!^13]@.
Ok, now we need to deal with the Apt. number
For the example above we could use: .[!^13]@[A-Z][0-9]
The sting looks for the first period, any characters except a paragraph mark
a Cap letter and a number. So it finds (. Apt. D5). Note- if you address
don't end with a period e.g., Ave then you would have to use something like:
e[!^13]@[A-Z][0-9]
You may have to do multiple passes to capture all of the various
combinations of addresses that you have used.
Once you have all of the street addresses highlighted, the method I provided
earlier will work to replace the unhighlighted spaces with commas.
Good luck.
--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support
We have no luck can you please explain all the characters, we don't
seem to find any line breaks lets try another way around all the
spaces that are less then 6 characters before the word ave. or st rd
ct. shall be replaced with odd charachter and the we will replace the
spaces with commas so there will be no spaces in the street field ,
please explain when you instruct what the barcket etc. is making
Greg Maxey said:
dk,
Part of the the problem is your line are separated by line breaks
vice paragraphs. The search string I provided previously will not
work with the line breaks. So first fine ^l and replace with ^13.
You don't need wild cards for that search. Now excluding appartment
numbers, which you didn't mention your first expample or telephone
numbers for that matter, your first example should come out like
this:
Porges,Samiel,1223 46th St.,Brooklyn,NY,11219,718-436-8449
Now there is the issue of the appartment number. You are going to
need to make it (or at least the space between it and the street
address, standout with higlight as well. In the example you
provided the following would work as a separate search string.
Using wildcards, find ( )[! ]yoursymbol That is
(space)[!space]yoursymbol The string is looking for a space, then
anything but a space, then your symbol. You will need to copy your
symbol from the document and paste it using CTRL+v into the find
what field.
--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support
we want no coma before 46th and before St. and 47th St. D.1 because
we want
to make a table so have all feilds seperate columns
Porges Samiel 1223 46th St. Brooklyn NY 11219 718-436-8449
Porges S. 1358 47th St. D.1 Brooklyn NY 11219 718.851-2791
:
please see this sample we tried the first step but it didn't work
Porges Samiel 1223 46th St. Brooklyn NY 11219 718-436-8449
Porges S. 1358 47th St. D.1 Brooklyn NY 11219 718.851-2791
:
dk,
I don't know how or if this could be done in a single pass and a
better way may come along. Your example is not the best. I am
assuming that you have mulitple lines something like this
Mr Joe Jones 123 Miller St Boston MA 12345
Mrs Ann Smith 345 Park Ave Boston MA 12345
etc.
This could be done in multiple passes.
First make the street address stand out from the rest of the text.
Highlighting is one way to do this.
Using wildcards find: [0-9]*Ave
Replace with ^& - Now with the cursor still in the replace
field, click format highlight.
Relace all
You will have to repeat a similar process for St, Blvd, Lane,
Place, Court, etc. If you use Ave. Rd. St. Blvd. Ct. etc, the you
could just use [0-9]*.
OK, next we want to replace spaces that are not highlighted with
commas.
You don't need wildcards for this bit. With the cursor in the
find field type a single space, click Format>Highlight and Format
Highlight. You should see "Not Highlight" displayed under the
field field. In the Replace field type a comma and use
Format>Highlight to clear the Hightlight formatting from under the
replace with window. Click replace all.
Next you want to remove hightlighing. Click in the find fiedl and
remove the space. Click Format>Hightlight to display Highlighted
under the find field. Click in the replace window and clear all
content. Click Format>Highlight to display Not highligthed below
the replace with field. Click replace all.
HTH.
:
We have a document that we want to replace all spaces to
commas,but 1 exception that the space which is before the word
Ave
or St and also the 1 word prior to those words shall also not be
replaced ex: mr,John,Doe,123 45 St,Boston,MA,10234
how can we do that using wildcards etc.?
