Word 2003 and Cross References

[Diamonds_Mine]

Is there a way to have cross references use an absolute reference as opposed
to a relative reference. See the example below --

1. Introduction
1.2 Sample Data

See Section 1.2 for more information

If I add a paragraph between 1. and 1.2 in the example above; section 1.2
now becomes 1.3 Sample Data. In my cross reference "see section...", I would
like it to become 1.3 -- is there a way to make this happen automatically
without having to manually change the reference --

1. Introduction
1.2 Factual Data
1.3 Sample Data

See Section 1.3 for more information

 

[Dawn Crosier]

Try updating the cross-reference field instead. Place your
cursor in the field and press F9. That should update your
cross-reference. If not, please let us know. If it does, you
have a couple of options. Periodically select the entire document
(CTRL+A) and press F9, or you can have the document update all
the fields at the time of print. (Tools, Options, Print, place a
checkmark in "Update Fields")

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"

This message is posted to a newsgroup. Please post replies and
questions to the newsgroup so that others can learn as well.

message
Is there a way to have cross references use an absolute reference
as opposed
to a relative reference. See the example below --

1. Introduction
1.2 Sample Data

See Section 1.2 for more information

If I add a paragraph between 1. and 1.2 in the example above;
section 1.2
now becomes 1.3 Sample Data. In my cross reference "see
section...", I would
like it to become 1.3 -- is there a way to make this happen
automatically
without having to manually change the reference --

1. Introduction
1.2 Factual Data
1.3 Sample Data

See Section 1.3 for more information

 

[Diamonds_Mine]

The fields update using F9; but in the example below, I want the reference to
be absolute rather than relative. Meaning if I reference paragraph number
1.2 and then add a paragraph above it -- now 1.2 becomes 1.3 and I still want
the reference to point to 1.3 and not 1.2

 

[Dawn Crosier]

I'm confused. That is the way cross-references work.

1. Cat
2. Dog

This is a cross-reference to 2. Dog

1. Cat
2. Mouse
3. Dog

This is an updated cross-reference to 3. Dog (Are you saying
you want the cross-reference to now reference 2. Mouse?)

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"

This message is posted to a newsgroup. Please post replies and
questions to the newsgroup so that others can learn as well.

message
The fields update using F9; but in the example below, I want the
reference to
be absolute rather than relative. Meaning if I reference
paragraph number
1.2 and then add a paragraph above it -- now 1.2 becomes 1.3 and
I still want
the reference to point to 1.3 and not 1.2

 

[Diamonds_Mine]

The reason the reference was not updating correctly is because of where the
cursor is positioned when adding a new numbering level; when you press the
enter key to add a new numbering level, the cursor must be positioned at the
end of the paragraph above. In the example below, the cursor must be at the
end of "Introduction", press enter to get 1.1 -- the current 1.1 Sample Data
becames 1.2 Sample Data. When the cross reference is updated, Word will now
reflect 1.2

The mistake that was being made was positiong the cursor in front of the "s"
in "Sample Data" and pressing the enter key

1. Introduction
1.1 Sample Data
See Section 1.1 for more information

1. Introduction
1.1 Factual Data
1.2 Sample Data
See Section 1.2 for more information

 

[Dawn Crosier]

I am glad you have it sorted out now.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"

This message is posted to a newsgroup. Please post replies and
questions to the newsgroup so that others can learn as well.

message
The reason the reference was not updating correctly is because of
where the
cursor is positioned when adding a new numbering level; when you
press the
enter key to add a new numbering level, the cursor must be
positioned at the
end of the paragraph above. In the example below, the cursor
must be at the
end of "Introduction", press enter to get 1.1 -- the current 1.1
Sample Data
becames 1.2 Sample Data. When the cross reference is updated,
Word will now
reflect 1.2

The mistake that was being made was positiong the cursor in front
of the "s"
in "Sample Data" and pressing the enter key

1. Introduction
1.1 Sample Data
See Section 1.1 for more information

1. Introduction
1.1 Factual Data
1.2 Sample Data
See Section 1.2 for more information