Word 2007 - Linked auto-numbered headers & sublevels

[Renaldi]

Hi, I can't believe I have to resort to a forum to figure out how to d
something so simple. Word has always been frustrating but the 200
version has gone to another level of frustration. How does such a poo
product become the standard? I simply want create an auto number syste
such as this:
1. Heading1 (linked to table of contents)
1.1 Heading2 (linked to table of contents)
2. Heading1 (linked to table of contents)
2.1 Heading2 (linked to table of contents)
2.1.1 Heading3 (linked to table of contents)
2.1.2 List3 (NOT linked to table of contents)

I was able to find a tutorial to explain how to set up the above as fa
as headings. But to do the same scheme for non-headings (meaning the
could be paragraph levels or in any case they are not to be included i
the table of contents) and have these non-heading lists linked to th
heading lists, I have had no luck... the non-heading link starts with
new number or it's linked to some unknown list. I'm exhausted trying t
search a solution... nearly everyone is confused by this Word mess an
trying to find this particular solution is too difficult. Thank you

 

[Venky62]

You could consider using a ListNum field for those paragraphs tha
shouldn't appear in TOC. The nonTOC paragraphs should be set to a styl
other than headings, eg body text. Then it won't show up in TOC.

ListNum field will pickup the numbering system just preceding it. O
course the number will be formatted as per the format of the para it i
assigned to and may appear different from the numbers assigned t
headings. However, you can manually alter the para settings of th
nonTOC paragraph to match headings format while still keeping its styl
name as body text.

To insert ListNum field go to Insert, go to Quick Parts, go to Field
choose ListNum from Field name listbox and press OK.

 

[Renaldi]

Thank you Venky. That does work. However it's clumsy to have to g
through this odd procedure to get to LISTNUM for each line, maybe ther
is a way to make a shortcut key. And hopefully there is a way to forma
the tab settings for LISTNUM, will play around with this.

I still can't get beyond how difficult and cumbersome it is to d
something so simple. I didn't have too much trouble doing this functio
in the older versions of Word or in WordPerfect. It seems Word would b
best divided into 2 versions, one that is common sense based, simple
and intuitive, and another as it is now, for very complex docs and tec
writers

 

[Stefan Blom]

You can set up numbering for non-headings the same way you do it for headings.
Follow the instructions at
http://www.shaunakelly.com/word/numbering/numbering20072010.html. (The article
does use headings as an example, but you should obviously ignore that.)

--
Stefan Blom
Microsoft Word MVP




"Renaldi" wrote in message

Hi, I can't believe I have to resort to a forum to figure out how to do
something so simple. Word has always been frustrating but the 2007
version has gone to another level of frustration. How does such a poor
product become the standard? I simply want create an auto number system
such as this:
1. Heading1 (linked to table of contents)
1.1 Heading2 (linked to table of contents)
2. Heading1 (linked to table of contents)
2.1 Heading2 (linked to table of contents)
2.1.1 Heading3 (linked to table of contents)
2.1.2 List3 (NOT linked to table of contents)

I was able to find a tutorial to explain how to set up the above as far
as headings. But to do the same scheme for non-headings (meaning they
could be paragraph levels or in any case they are not to be included in
the table of contents) and have these non-heading lists linked to the
heading lists, I have had no luck... the non-heading link starts with a
new number or it's linked to some unknown list. I'm exhausted trying to
search a solution... nearly everyone is confused by this Word mess and
trying to find this particular solution is too difficult. Thank you.

 

[Stefan Blom]

More specifically, if you want numbering of a non-heading style to follow that
of a heading style, create the non-heading style based on the corresponding
heading.

--
Stefan Blom
Microsoft Word MVP




"Stefan Blom" wrote in message
You can set up numbering for non-headings the same way you do it for headings.
Follow the instructions at
http://www.shaunakelly.com/word/numbering/numbering20072010.html. (The article
does use headings as an example, but you should obviously ignore that.)

--
Stefan Blom
Microsoft Word MVP




"Renaldi" wrote in message

Hi, I can't believe I have to resort to a forum to figure out how to do
something so simple. Word has always been frustrating but the 2007
version has gone to another level of frustration. How does such a poor
product become the standard? I simply want create an auto number system
such as this:
1. Heading1 (linked to table of contents)
1.1 Heading2 (linked to table of contents)
2. Heading1 (linked to table of contents)
2.1 Heading2 (linked to table of contents)
2.1.1 Heading3 (linked to table of contents)
2.1.2 List3 (NOT linked to table of contents)

I was able to find a tutorial to explain how to set up the above as far
as headings. But to do the same scheme for non-headings (meaning they
could be paragraph levels or in any case they are not to be included in
the table of contents) and have these non-heading lists linked to the
heading lists, I have had no luck... the non-heading link starts with a
new number or it's linked to some unknown list. I'm exhausted trying to
search a solution... nearly everyone is confused by this Word mess and
trying to find this particular solution is too difficult. Thank you.

 

[Stefan Blom]

For a different approach, which you may find easier than LISTNUM styles, see one
of my other replies to this thread.

--
Stefan Blom
Microsoft Word MVP




"Renaldi" wrote in message

Thank you Venky. That does work. However it's clumsy to have to go
through this odd procedure to get to LISTNUM for each line, maybe there
is a way to make a shortcut key. And hopefully there is a way to format
the tab settings for LISTNUM, will play around with this.

I still can't get beyond how difficult and cumbersome it is to do
something so simple. I didn't have too much trouble doing this function
in the older versions of Word or in WordPerfect. It seems Word would be
best divided into 2 versions, one that is common sense based, simple,
and intuitive, and another as it is now, for very complex docs and tech
writers.

 

[Venky62]

Great. Good for you. Yes, that is even better.

FYI, I figured out a solution... created a set of new headings intende
for use when they are to be included in the table of contents an
modified the table of contents to use only these new headings and no
the standard headings. For headings or actually lists which are not t
be in the table of contents I just use the standard heading styles