Word Doc To Email Body & Retain Formatting

[Rafael Montserrat]

OS 10.4.11
Ibook G4
1.5 GB Ram
Entourage 11.3.2

Hi,

I need to put a formatted Word 2004 document into the body of an email.
I've tried all the Paste Special functions on Entourage and I still don't
get the 1st line of paragraphs indented, which is the main thing I think I
need so I don't have to go through the whole document and set one indent at
a time. I guess that's the only formatting I need to carry over.
This email has carefully formatted letters (documents) for agents who
will not open attachments. They want my material in the body of the email.

Thanks,

Rafael

 

[Hui Nee Chin]

Try sending the email from Word instead. If Entourage is your default email
client on the machine, you can go to File | Send To | Mail Recipient (as
HTML). Hope this helps.



Regards,
Hui Nee Chin - huchinATmicrosoftDOTcom
Microsoft Entourage Test
Disclaimer: This mail is provided "AS IS" with no warranties, and confers
no rights.

 

[Rafael Montserrat]

I guess this is answered in 'setting tabs' question that I just responded to
Michael about.

R

 

[Rafael Montserrat]

Yes. I've learned that.

My question now is: I have a 50 page word document that has a header with
my name and consecutive page numbering. This header is not transferred to
the email in the "send to mail recipient as HTML". The recipient is a
literary agent who won't accept attachments.

The "send to mail recipient as HTML" seems to create an un-editable picture.

If I copy-paste from word to entourage, header is also dropped out as are
ordinary (?) breaks between pages.

Is there a way to send the document as "send to mail recipient as HTML" and
include the header? Is there some other way to send this completely
formatted document in the body of the email?

Thanks,

Rafael







When I sent to mail recipient as HTML

 

[Rafael Montserrat]

Also, each page of the document must have the same text on each page as it
is sent in the email. In other words, each numbered page must begin and end
with the same lines as on the original document.

 

[Rafael Montserrat]

In the "send to mail recipient as HTML" process, I find that quite a few
lines in the text that appears in the body of the email have white
strikethroughs, the entire length of the line. In other words, instead of
an ordinary black strikethrough the way word gives it, these strikethroughs
are white, the same color as the white page.

 

[Rafael Montserrat]

I sent one of these to myself, and the email as received did not have the
strikethroughs.

 

[Michel Bintener]

Hi Rafael.

My question now is: I have a 50 page word document that has a header with
my name and consecutive page numbering. This header is not transferred to
the email in the "send to mail recipient as HTML". The recipient is a
literary agent who won't accept attachments.

How then does this recipient expect to receive files? Could you possibly
upload the file on a server and send him/her the link to the file? I fail to
see in how far this should offer any advantage over a traditional e-mail
attachment, provided that the document size is not too large.

Is there a way to send the document as "send to mail recipient as HTML" and
include the header? Is there some other way to send this completely
formatted document in the body of the email?

Headers and footers are part of the "page layout" component in Word, they
only appear in combination with a complex interaction with the printer
driver. It is of course normal that these elements do not appear in the HTML
version; where exactly would you expect the header/footer to be repeated in
a language that does not know anything about the concept of a printed page?
There is no way to add them to the HTML text; basically, what you see in
Word's Normal/Draft layout is what you get in the HTML version.

--
Michel Bintener
Microsoft MVP
Office:mac (Entourage & Word)

*** Please always reply to the newsgroup. ***

 

[Rafael Montserrat]

Hi Michael,

I got through to the lit. agency by phone this morning. He explained to me
that having headers‹on the first 50 pages‹with my name, the name of the book
and the page numbers doesn't matter to them. So what they get (pasted into
the body of the email) is the entire fifty pages running unbroken except
where there are the breaks before and after chapter titles, with the chapter
titles between: Chapter 1, Chapter 2, etc. The cover letter and the
synbosis are one page stand alone documents that will be placed at the
beginning of the email before the chapters. I asked him about attachments.
It turns out, contrary to what I would have thought, that he wasn't
concerned so much with viruses, as with "complexities" opening various
attachment formats.

I haven't encountered these sorts of requests with other literary agencies.
("Expect the unexpected.") Attachments are always OK. My Entourage is
/always/ set at "encode for any computer...." Isn't it so that /any/
(italics?) computer can, with that setting, open /any/ attachment that I
send?

The following explanation of yours (below) clarified the whole headers/email
body issue for me:

Headers and footers are part of the "page layout" component in Word, they
only appear in combination with a complex interaction with the printer....

So. End of SNAFU, and thank you for the instructive feedback.

Sincerely,

Rafael

PS Could you please answer this question:
"Isn't it so that /any/ computer can, with the setting "encode for any
computer...." open /any/ attachment that I send?

 

[Rafael Montserrat]

Thanks Michael and Hui Nee Chin, Rafael

Hi Michael,

I got through to the lit. agency by phone this morning. He explained to me
that having headers‹on the first 50 pages‹with my name, the name of the book
and the page numbers doesn't matter to them. So what they get (pasted into
the body of the email) is the entire fifty pages running unbroken except
where there are the breaks before and after chapter titles, with the chapter
titles between: Chapter 1, Chapter 2, etc. The cover letter and the
synbosis are one page stand alone documents that will be placed at the
beginning of the email before the chapters. I asked him about attachments.
It turns out, contrary to what I would have thought, that he wasn't
concerned so much with viruses, as with "complexities" opening various
attachment formats.

I haven't encountered these sorts of requests with other literary agencies.
("Expect the unexpected.") Attachments are always OK. My Entourage is
/always/ set at "encode for any computer...." Isn't it so that /any/
(italics?) computer can, with that setting, open /any/ attachment that I
send?

The following explanation of yours (below) clarified the whole headers/email
body issue for me:

So. End of SNAFU, and thank you for the instructive feedback.

Sincerely,

Rafael

PS Could you please answer this question:
"Isn't it so that /any/ computer can, with the setting "encode for any
computer...." open /any/ attachment that I send?