Word Template - no edit

K

kieran5405

Hi,

I have a word template (.dot) that i have saved to a file share. I
have it on our Intranet as a link.

I want it so that when a user clicks on it - it does not allow them to
edit any of the formating I have put in the the document. When I click
on it at the moment...I can delete text etc. out of the header.

How is this done.

Thanks
 
C

Cindy M.

I have a word template (.dot) that i have saved to a file share. I
have it on our Intranet as a link.

I want it so that when a user clicks on it - it does not allow them to
edit any of the formating I have put in the the document. When I click
on it at the moment...I can delete text etc. out of the header.
Click to expand...
What possibilities are available depend on the version of Word that's
being used. Unfortunately, you don't give us that information...

Generally, if you don't want people to edit documents, creating a PDF
file is better than providing a Word document.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail :)
 
S

Suzanne S. Barnhill

Users should not be opening the template; they should be creating new
documents based on it. You can password-protect the template ("password to
modify") if need be.
 
K

kieran5405

Hi,

Thanks for feedback.

I am using Office 2003. A pdf is no good as i want the user to be able
to write on the page i.e. write a letter but not be able to change the
corporate info i have in the header or footer.

I seen a tutorial where the author had his.dot file and when u cliked
on it - it opened as a word document but u were unable to edit the
header etc... just write where the author had allowed.

This is what i am looking for. I will be using an intranet so i want
to create a file that i can put in a folder on say a d: drive and when
anyone clicks on the file it automatically opens a new document based
on the template and the user can not change the header but can write
text in the body of the document.

Thanks.
 
C

Cindy M.

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I am using Office 2003. A pdf is no good as i want the user to be able
to write on the page i.e. write a letter but not be able to change the
corporate info i have in the header or footer.
Click to expand...
For Word 2003 you have a very good option to accomplish this without
needing any macro code (the link Suzanne posted). Open the document, then
Tools/Protect document.

Select all the text the user is allowed to edit, then activate the
checkbox in section 2. The default is No changes (read only), which is
what you want. Now activate the checkbox for "Everyone" that appeared
just below. Start enforcing protection, assigning a password if you wish.

The users will not be able to edit any text that wasn't selected and
assigned to "Everyone".

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail :)
 
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