Work Field Appears in Project Center, but not Task View

A

Andy S

I am using Project Server 2003. When I update the amount of hours in
the Work field in Project Pro 2003, and click on PUBLISH NEW AND
CHANGED ASSIGNMENTS or PUBLISH ALL INFORMATION, the updated value in
the Work field will appear in the Project Center in PWA, but not in
the Task view.

However, if I choose to REPUBLISH ALL ASSIGNMENTS, then the updated
value appears in the both the Project Center and Task view.

I thought both 'publish new and changed assignments' and 'publish all
information' would update the task view. Any idea why they are not?

I checked the viewdrop folder, and no files are being held up there.
 
D

Dale Howard [MVP]

Andy S --

When you manually enter progress in the Microsoft Project 2003 plan, you
must click Collaborate - Publish - Republish Assignments, select the
"Overwrite actual work entered by resources", and then click the OK button.
This "pushes" the progress from the Microsoft Project 2003 file to the PWA
timesheets of team members assigned in the project. If you are updating
progress from the PWA Updates page into the Microsoft Project 2003 plan,
then you can click either Collaborate - Publish - All Information to publish
the latest schedule changes. This is just the way the software works. It's
not a bug. Hope this helps.
 
A

Andy S

Thanks for the help, Dale. However, it seems as if I'm straddling
both worlds for updates. My resources enter their 'actual work' in
PWA, yet as PM, I might alter their 'work' in Project Pro. By
choosing re-publish and 'overwrite actual work entered by resources',
do I risk losing the 'actual work' my resources entered in PWA?
 
D

Dale Howard [MVP]

Andy S --

You can't have it both ways. When your team members report Actual Work, why
are you editing this information in Project Professional 2003? If your team
members report their Actual Work in PWA, you update it into Project
Professional, and then edit the hours, and then republish the assignments
using the steps I detailed, then yes, your edited numbers will ovewrite the
numbers your team members entered in PWA. I think before you get too far
down the road with Project Server 2003, you need to step back and reexamine
what you are trying to do with this software, as I believe your approach
will not be beneficial over time. Hope this helps.
 
A

Andy S

Dale,

I don't understand. WORK and ACTUAL WORK are two different fields.
WORK is all the hours to be completed on a task (both past and
future). ACTUAL WORK is all hours already completed on a task (just
future). So why is it unreasonable that a resource enters his time in
PWA (ACTUAL WORK), but project manager may make additional adjustments
to the forecasted hours (WORK)?

Did you think I was trying to edit the ACTUAL WORK in both PWA and
Project Pro? Am I communicating clearly why that is not the case?

Much appreciated,
Andy
 
D

Dale Howard [MVP]

Andy S --

I misinterpreted your original post and assumed you were adjusting Actual
Work. If you are adjusting the Work on the task, you should not need to
republish assignments. Instead, you should be able to simply click
Collaborate - Publish - All Information. Hope this helps.
 
J

JoB1

I am having the same type of problem as Andy S
I have a project that is complete. Some of my tasks were updated by the team
members via PWA, others were manually updated as 100% completed by the PM
(because PWA was implemented mid-project)

I have some tasks that refuse to disappear from PWA, even though on the
project plan they are marked "100% complete".

How can I solve this problem? I need the completed tasks to disappear from
PWA Tasks view.
 
D

Dale Howard [MVP]

JoB1 --

When the PM manually enters actuals for tasks in the Microsoft Project plan,
he/she must click Collaborate - Publish - Republish Assignments, select the
"Overwrite actual work entered by resources" option, and then click OK. Can
you confirm that your PM's did this?
 
J

JoB1

Thanks Dale,
After reading your response, my PM did do this. And it did work!
The PM tried it on a project where all actual time was entered in MS Project
by the PM.
Will the same Collaborate>Re-publish>Overwrite work if half the tasks'
actuals were PM-entered and the other half team-member-entered via PWA (all
of these tasks have been accepted and updated into the plan)? Will it honor
the integrity of the PWA entered and approved time?

JoB1
 
D

Dale Howard [MVP]

JoB1 --

To be safe, the PM in question should select only those tasks he/she
manually updated, and then choose the Selected Tasks option in the Republish
Assigments dialog. Hope this helps.
 
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