Working Time - 2007

J

Jason Keller

Is there a way to have a resource enter vacation time via PWA and their
working time be updated in Resource Center be updated if we are not using
Timesheets? Currently I have to manually update their working time anytime
they take vacation.
 
D

Dale Howard [MVP]

Jason --

No, there is no automated way for a resource to submit planned vacation as
nonworking time unless you use the My Timesheet functionality. If you don't
use that functionality, someone (such as the Project Server administrator or
a designated administrative assistant) must manually enter all nonworking
time on each resource's personal calendar in the Enterprise Resource Pool.
Hope this helps.
 
M

Marc Soester [MVP]

Should you use a tool like Allocatus, You should know that it will not reduce
your capacity ( unlike when you maintain a resources calendar ). Essentially
when a user is not working, many organisations would like to see a reduction
of the cabacity of the organisation when users are on holiday.
Apart from that Allocatus is a very good tool :)
Hope this helps
--
Marc Soester [MVP]
National Manager: EPM
http://marcsoester.blogspot.com
 
B

Brian H

I'd like to share our set up for dealing with non-project time...

We use a project similar to a PS2003 Administrative project to track
vacation, sick, non-project meetings, personal development, etc. In our
case, entry is done after the fact to capture non-project time. We do not
use the MyTimesheet functionality, since we can not have the same custom
fields attributed to them as we do for "regular" projects. This allows us to
get all the data on the same OLAP cube for data analysis. It also makes for
all entries to be done on the MyTask page; resources do not have to go
between the MyTask and MyTimesheet pages. For resource capacity forecasting,
I don't see why a resource couldn't enter time for the future when they know
they have vacation or training scheduled.

If this set up conflicts with any stardard best practices, please let me
know since I wouldn't want lead our company down the wrong path.

Thanks for the soapbox,
Brian
 
D

Dale Howard [MVP]

Brian --

I certainly see a number of advantages to your approach. The only
limitation is that the system does not reschedule work around nonworking
time, such as vacation or sick leave. If a user can live without that
functionality, then I think your alternative approach is good. Thanks for
sharing!
 
P

Paul Conroy

Hi Dale

I confused by your statement in the previous post.

Adding admin time creates a resource calendar exception so unless the
resource calendar is ignored on the task, then existing planned work for the
same period will be rescheduled.

--
Please rate this post if it has helped

http://theprojectserverguru.spaces.live.com
 
D

Dale Howard [MVP]

Paul --

Please re-read Brian's last post. If I am not mistaken, his company is NOT
adding nonworking time instances to each resource's personal calendar in the
Enterprise Resource Pool. Instead, they are using an "administrative-like"
project to log all this time, are they not? :)
 
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